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Archives Assistant, University of Alberta Archives part-time, temporary position Deadline: February 14, 2023

1 Feb 2023 1:34 PM | Anonymous member (Administrator)

Archives Assistant
University of Alberta Archives

Location: Edmonton, AB
Compensation: Hourly rate: $25.94 - $35.02 (21 hours week)

The University of Alberta Archives is the official repository for the permanently valuable records of the University of Alberta and its affiliated institutions. The archives acquires, preserves and makes available university records and private papers from faculty, staff, students, alumni and various university related organizations.

Description and Duties 

This is a part-time, temporary position starting April 1, 2023 to March 31, 2024.

As a member of the University of Alberta Archives (UAA) team, the Archives Assistant is responsible for carrying out archival processing, arrangement, description, preservation, reference and outreach functions for the UAA.

The incumbent works with information technology as it relates to and supports access and preservation of archival materials and moveable cultural property. As a key support member, the incumbent also participates in shared services and initiatives such as research assistance, collaborative digital and special projects, promotion and outreach, general security, liaising with academic departments and other campus units, and the implementation of departmental goals.

Duties include:

  • Assist with the acquisition of the institutional and private records by organizing the transfer of materials, assigning accession numbers and creating case files.
  • Process and re-house archival materials, and apply preventative preservation methods as required.
  • Monitor environmental controls in the archives' storage and working areas.
  • Facilitate access and outreach to clients either in person, or via email or telephone inquiries.
  • Retrieve and re-shelve material for researchers, and monitor researchers in the Reading Room to ensure they follow rules and regulations.
  • Digitize archival material existing in all formats and upload digital surrogates and metadata to various websites.
  • Index and update metadata for digitized photographs and other digital materials to facilitate access for research, study, and discovery.
  • Provide administrative support other duties as assigned
  • Maintain access and research statistics, and develop reports on web usage, email, phone and in-person statistics.

Minimum Qualifications

  • Diploma or Degree in a related program, such as Archival Studies, Library Science, Information Management, or a related discipline.

Candidates should demonstrate a combination of the following:

  • Experience working with archival materials
  • Experience assisting researchers
  • Experience using archival databases
  • Proficiency with technology, particularly Google Suite

Additionally, this position involves frequent lifting of boxes up to 35-pound boxes.

Preferred Qualifications

Preference will be given to candidates with the following:

  • Familiarity with Rules for Archival Description (RAD)
  • Familiarity with AtoM software
  • Familiarity with Canadian Copyright legislation
  • Familiarity with FOIP
  • Ability to read and write French and English

How to Apply   

  • Please submit your cover letter and resume in one document to apply for this position using the online portal.
  • Online applications are accepted until midnight Mountain Standard Time of the closing date.
  • We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Application Webpage (URL)

Application Deadline: February 14, 2023


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