Associate Archivist
City of Thunder Bay

Location: Thunder Bay, ON
Compensation: CAD $75,576.57/Yr. - CAD $88,913.63/Yr.

The City of Thunder Bay Archives, Records and Privacy section is responsible for the City's Archival collection and administers the Records Management and Privacy programs for the City.  Since 1990, we are one of a very few completely integrated Municipal Archives and Records Management programs in the province.  The City Archives preserves, promotes and makes public the City's corporate history.  

When you work for the City of Thunder Bay, you are part of our team.

Experience your importance - We demonstrate the high value we place on our people through our focus on mental health and wellness, health & safety and a variety of employee-friendly programs and policies.   

Get tangible benefits - We provide competitive pension and health benefits coverage, along with support through employee and family assistance programs.

Unleash your potential - We offer in-house training and development programs to support your career goals and help you to do your job even better.

Know your work matters - We work hard to provide the best service to the citizens of Thunder Bay and to recognize our employees for their service.

Embrace diversity - We strive to have a diverse workforce that is reflective of our community.

Make a difference - We have a strong focus on customer service, innovation and maximizing technology.

Join a dedicated team - We have a strong City team that's actually a network of individuals who are all valued for what they bring to our city and our community.

Build community - We, the employees of the City of Thunder Bay, are proud to support many, many volunteer organizations that touch the lives of just about everyone in our community.

Enjoy a superior lifestyle - The City of Thunder Bay is the gateway to some of the most breathtaking experiences on earth.

The City of Thunder Bay supports quality of life to those who live, work and play in Thunder Bay. A variety of jobs exist for people who want to make a change for others throughout the community. Reasonable accommodations are available upon request for all parts of the recruitment process. The Corporation of the City of Thunder Bay is one of the city's largest employers, with approximately 2800 employees. Come join our team!

POSITION SUMMARY:

Under the direction of the City Archivist, assists with the operation of the Corporate Records Management System, and the preservation of permanent records.

MAJOR RESPONSIBILITIES:

• Assists in the analysis and inventory of corporate records in digital, paper, and other formats and in the preparation of records retention schedules.
• Identifies federal and provincial statutes, regulations and legal requirements relating to records collection, creation, retention, access, and privacy.
• Assists in training City staff on information management issues and participates in the development of procedural/operating manuals for all corporate records in digital, paper, and other formats.
• Participates in the study of corporate departments in order to identify problems in information collection, storage, retrieval, use and disposition in co-operation with Corporate Information Technology
• Develops systems for managing records in digital, paper, and other formats.
• Assists with the corporate review, planning and implementation of the requirements for the virtual and physical storage of records.
• Appraises, accessions, arranges and describes permanent corporate records in digital, paper, and other formats.
• Facilitates the research use of permanent records in digital, paper, and other formats by preparing finding aids, undertakes research for City departments and provides assistance to City staff and the general public in obtaining information held by the City Archives.
• Participates in the maintenance of the Directory of Corporate Records and Personal Information Banks.
• Supports the Access and Privacy Officer in the coordination of freedom of information requests and backfills this position in the case of vacancy or absence.
• Develops and delivers training programs related to the management of corporate records.
• Supports the Archivist Assistant in records centre operations.
• Supervises students and contract staff in the day-to-day completion of their projects.
• Plans outreach activities and manages the Archives online presence to promote public engagement.
• Performs such other duties as assigned.

Education/Experience:

• Graduate degree in information or archival studies or library science with archival courses, from an accredited program together with at least one year experience in information management or archives;  or
• Undergraduate degree in history, social sciences or humanities together with five years' experience in information management or archives, and a recognized course or certificate in archives or information management
• Knowledge of the Ontario Municipal Freedom of Information and Protection of Privacy Act, and other relevant legislation
• Knowledge of current trends and techniques in managing and preserving digital records

Skills/Abilities:

• Excellent communication, organization and analytical skills
• Sound knowledge of and practical experience with computers and information technology is essential
• Must be competent within the meaning of the Occupational Health and Safety Act

Assets:

• Certified Records Manager (C.R.M.) designation
• Additional designations in the fields of information management, archives, and privacy

CONDITIONS OF EMPLOYMENT:

• May be required to travel to various work locations and provide own transportation
• Must take an Oath of Secrecy
• Must be able to withstand periods of repetitive bending and lifting of materials weighing up to 40 lbs

How to Apply    

Please apply through our career webpage

Application forms must reference the competition number and be submitted by 11:59 p.m. on the closing date.

Application Webpage (URL): https://careersen-thunderbay.icims.com/jobs/4536/associate-archivist/job

Application Deadline: December 12, 2022