Request for Proposals
Cree Outfitting and Tourism Association

Location: Ouje-Bougoumou, QC
Compensation: In line with experience and duration of contract.  Negotiable

The Cree Outfitting and Tourism Association (COTA)'s mission is to develop and implement a collective vision for a world-class sustainable tourism industry in Eeyou Istchee in harmony with Cree culture and values, and involving a partnership among Cree communities, institutions and businesses. 

Description and Duties    

COTA would like to update their communication and electronic filing system and transfer the current electronic filing system to Microsoft Office 365.  The current system no longer fits the needs of the organization and needs to be changed to keep COTA and EIT's files up to date and secured. The project would potentially link 4 organizations together and up to 30 employees.   

The project requires a consultant or consulting firm to assist with the following deliverables: 

• Prescribe and support the transfer of files from current database to new database, 
• To develop an annual filing system, including corporate and accounting guidelines,
• To communicate filing rules or paths to follow, 
• Evaluate current archiving software to determine if it is compatible/usable with current systems,
• Create a map to ensure proper storage of electronic documents, 
• Create a policy outlining the use of the digital filing system, 
• Provide rules of archiving files including, but not limited to, where, how and when, 
• Create various levels of security and access to files, 
• Provide training to Directors on new system, 
• Provide training manual for Directors, 
• Create a best practices user guide to assist with the ease of use for all employees, 
• To include a plan for transition of physical files to digital files.

Qualifications    

• 2-5 years' experience working in Archives.
• Bachelor's degree in Archival or Library Studies.

Submission of Intent and Questions can be submitted to: rimrie@creetourism.ca

Application Deadline: December 21, 2022 at 5:00 p.m.

Social Media:   https://www.facebook.com/creetourism

86589542_cota_-_rfp_digital_filing_november_30.pdf