Associate Archivist

BMO Financial Group

Location: Montreal, Quebec

Compensation: To be discussed

About the Organization

Serving customers for 200 years and counting, BMO is a highly diversified financial services provider – the 8th largest bank, by assets, in North America. With total assets of $728 billion as of October 31, 2018, and a team of diverse and highly engaged employees, BMO provides a broad range of personal and commercial banking, wealth management and investment banking products and services to more than 12 million customers and conducts business through three operating groups: Personal and Commercial Banking, BMO Wealth Management and BMO Capital Markets.

The Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group (Bank of Montreal, BMO Harris Bank & BMO Nesbitt Burns).

The Associate Archivist has responsibilities for the selection, acquisition, organization, housing, description, care and preservation of the permanent records and historical artifacts for the BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

The Corporate Archives is the designated repository for corporate historical & permanent records of BMO Financial Group. The Corporate Archives is a multi million dollar collection of over 21,000 priceless items i.e. original Bank charter, 1st Ledger of BMO etc. The Corporate Archives provides BMO Business Units and external parties with information relating to the history of the BMO Financial Group.

Description and Duties

SPECIFIC ACCOUNTABILITIES:

• Accessioning and cataloging historical and born digital collections:
• Helping to facilitate the transfer of records and artefacts to the department
• Performing basic preservation activities to safeguard the material
• Cataloging all records and artefacts using inhouse standards
• Digitizing collections for accessibility
• Managing access and copyright information for records
• Assist in responding to research requests:
• Perform research activities collection using the database to respond to internal and external research requests
• Responsible to work with BMO’s Communication Group with special needs or requests (speech writing, visual presentation, articles in @work…) to ensure facts are accurate and provide visual aids.
• Digitize applicable records/images to respond to request
• Assist in special heritage projects including but not limited to:
• Assist with the implementation of Digital Records Management
• Help facilitate heritage displays across Bank’s global real estate
• Help facilitate the transfer of collections across sites
• Assist with special projects relating to the promotion of the heritage and Archives.
• Promote the history of BMO Financial Group:
• Provide heritage tours in English and French
• Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year

Qualifications:

KNOWLEDGE AND SKILLS:

Knowledge:

• Master’s Degree in Archival Sciences or Library & Information Sciences or equivalent work with 2+ years of experience
• Training in archival management and techniques of preservation
• Knowledge of emerging trends in archival processing, access & management
• Knowledge of trends in digital archival management
• Knowledge of specialized Archival software, hardware and desktop software including Word, Excel, PowerPoint
• Bilingual in French & English

Skills:

• Strong communication, inter-personal and influence skills
• Strong organizational/time management skills
• Experience with identification & management of confidential and other sensitive documents
• Excellent relationship skills
• Project management skills
• Archival skills in preservation & handling of delicate materials to industry standards.

Additional Information

We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

How to Apply: BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Application Webpage (URL): Please apply online at https://jobs.bmo.com/ca/en.

Application Deadline: Position open until filled.