Organization Name: Royal BC Museum

Location: Victoria, BC

Compensation: $108,500 - $144,300

Organization Homepage (URL): https://rbcm.ca//

About the Organization: The Royal BC Museum, which includes BC Archives and IMAX® Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. 

The museum celebrates the province’s diverse landscapes and the lives of the people who live here, enables research and knowledge sharing that advances our understanding of our world, and provides a dynamic place for discussion and reflection. IMAX® Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

The Royal BC Museum is located on the traditional territory of the the lək̓ʷəŋən (Lekwungen) peoples, known today as the Songhees and Xwsepsum Nations.

Social Media: N/A

Description and Duties: 

ORGANIZATIONAL RESPONSIBILITIES

The Director of Archives is responsible for providing expert knowledge about archival and other historical records in a variety of formats and strategies to gain access to their content. This position manages the staff responsible for the appraisal, acquisition, arrangement and description of - and access to - records as well as preservation department. 

Other responsibilities include: 

• Support the Museum’s mission, vision, values and core commitment to being user-centred, respecting staff expertise, supporting Indigenous voices, and embedding institutional relevancy for the future

• Contribute to and support the Museum and Archive’s strategic roadmap, annual priorities and institutional initiatives such as EDIA advancement

• Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation and openness to many perspectives

• Participate in a culture of ongoing learning, collaboration, innovation, creativity and community engagement

• Undertake initiatives in the spirit of and according to the principles of the United Nations Declaration on the Rights of Indigenous Peoples, the B.C. Declaration on the Rights of Indigenous Peoples Act, and the Truth and Reconciliation Commission Calls to Action

• Contribute to the leadership of the organization as a cooperative member of the Directors’ Circle

ACCOUNTABILITIES

Oversight of the Archives Department

• Establishes department priorities and objectives under the Royal BC Museum’s strategic plan and reports on status of program initiatives

• Ensures integrity, authenticity and security of information in digital archival collections

• Manages digital archival collections, including metadata creation and delivery, intellectual property rights including scholarly and commercial licensing, and assuring the preservation of materials

• Maintains knowledge of and ensures adherence to national and international standards and legislation associated with archival information

• Creates and implements a partnership strategy to ensure adequate resources for digitization and digital conversion

• Oversees the management of audio-visual and film collections and implementation of preservation strategy (may or may not be digitization) for multi-media formats

• Oversees the preservation department and creates and implements a digitization strategy

• Oversees the licensing function and provides customer focussed support on external requests

• Conducts negotiations and enters into agreements with individuals and organizations for the acquisition of records of historical significance

• Ensures the BC Archives and its patrons adhere to relevant legislation including copyright legislation and Freedom of Information and Protection of Privacy legislation

Leadership

• Provides effective, consistent and accessible management by clearly and regularly communicating work requirements in accordance with department plans, delegating responsibilities as appropriate, seeking ideas and feedback from staff to encourage a team-based environment, and monitoring and directing multiple teams as required

• Provides leadership and direction and implements the departmental plan ensuring the respect and acknowledgement of staff expertise from across the organization

• Conducts regular performance reviews, annual appraisals and other such performance reviews as may become necessary; manage holidays, illness and other issues arising; recruit and induct new staff; and ensures all staff are provided with appropriate professional development opportunities

• Develops and implements a departmental plan and associated policies and procedures monitoring and amending them as required

• Proposes, develops and manages short and long-term projects that have clear goals, objectives and deliverables, in accordance with the project management processes

• Provides regular communications including collection and project status updates to staff, the Directors’ Circle, the Executive Committee and external partners

• Collaborates on the development, implementation and routine review of the institutional policies related to archives, research, and collections

• Maintains a collaborative approach to collections management through effective communication and planning with staff, the Directors’ Circle and Executive Committee, other collecting institutions, Indigenous communities, academic institutions, external partners and the public

Archival Practices

• Provides senior leadership and strategic direction for the management of current and archival records

• Participates as a member of the Information Management Advisory Committee to administer the Information Management Act by reviewing and endorsing record retention schedules of all public service organizations, from a government-wide perspective and making recommendations to the Records Officer

• Fulfils a number of legally mandated responsibilities. BC Archives is integral to the operational areas of most public service organizations (e.g. Legal Services Branch, Commissions, Queen’s Printer, OCG, Vital Statistics, Elections BC). This position provides advisory services to the Legislative Assembly, Government House, Executive Council and individual members

• Develops and maintains mutually supportive contacts and manages agreements across a wide range of institutions including academic and cultural institutions

• Provides leadership to the archival community (including museums and Indigenous organizations) by facilitating training for capacity development, coordination of collection mandates and leading shared initiatives. Works with partner organizations such as UBC’s Indian Residential School Centre for Dialogue and History and the National Centre for Truth and Reconciliation and with Indigenous communities and residential school survivors to provide access to residential school records

Moving the Archives

• Responsible for completing the preparation and the move of the archival collections into PARC Campus, a new purpose-built collection and research building in Colwood BC

• Collaborates across the organization to ensure the successful transition to PARC Campus, and oversee and support permanent and auxiliary staff through all stages of this project

• Collaborate with the IT department to barcode collections and to participate in collection data projects such as implementation of a new collection location system

Project Management

• Plans, develops, implements and oversees short and long term projects:

o Leads project teams to deliver major projects in accordance with project management standards

o Develops and determines project goals, objectives, and outcomes to align with the direction of the Royal BC Museum

o Determines the appropriate resourcing levels (e.g., staff, contractors, budget) to deliver the project

o Develops and maintains partnerships with internal and external partners and stakeholders to achieve the operational mandate

o Manages the financial resources for the project

o Reviews and approves project evaluation and post-implementation reviews, including implementation of any required business changes

Financial Responsibility

• Prepares and/or negotiates contracts, monitors performance and authorizes payment of contractors

• Exercises full financial responsibility by:

o Managing an annual operating budget 

o Preparing and managing project budgets in close liaison with departmental staff and in strict accordance with standards set out by the Finance Department

o Preparing and/or negotiating contracts, monitoring performance and authorize payment of contractors

Staff Supervision

• Directly supervises 5 staff

• Supervises 20+ staff through subordinate supervisors

Qualifications: 

Education and Experience

• Master’s degree in Archival Studies or Library & Information Science with a specialty in archives PLUS at least five years of experience providing leadership within an archives, museum, library, gallery or other cultural organization including managing, mentoring and developing staff; AND at least five years of experience as an archivist or librarian in an archival setting, with increasing levels of responsibility.

o An equivalent combination of related education and experience may be considered.

Preference may be given to applicants with one or more of the following:

• Experience establishing collaborative relationships and partnerships with municipal, provincial, territorial and/or federal governments on matters related to archival records and/or cultural heritage

• Experience working in partnership with Indigenous governments, communities and/or organizations

• Experience cultivating strategic relationships and collaborative projects with institutions in the Galleries, Libraries, Archives, and Museums (GLAM) sector

• Experience providing reference services, with a demonstrated user-centered service philosophy and client focus

• Experience managing projects, including budget planning and monitoring

• Applicants who self-identify as Indigenous (First Nations, Métis or Inuit) with the required combination of education and experience

PROVISO/WILLINGNESS STATEMENTS 

• Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position)

• Willingness to work from more than one work location is required.

• Must have and maintain a valid BC driver’s licence or equivalent.

• Travel, as necessary, is a requirement. Transportation arrangements must meet the operational requirements of the organization.

KNOWLEDGE, SKILLS AND ABILITIES

• Comprehensive current knowledge of national and international standards related to the description and management of archival information

• Demonstrated understanding of issues related to both digitized and born-digital formats, media, and migration

• A strong understanding of current and potential future trends for archives and how to incorporate them into planning

• Excellent organizational skills 

• Excellent verbal and written communication skills 

• Ability to positively change a work culture

• Ability to forge relationships with colleagues, public, partners and stakeholders

• Ability to work with initiative, prioritize tasks and work to deadlines 

• Ability to hold others accountable for delivering on goals

• Ability to both lead and work collaboratively as part of a team

• Ability to encourage the development of unique approaches and creative solutions

• Ability to carry out primary and secondary source research 

• Ability to engage in public relations and communicate with a wide variety of people 

• Ability to use office tools and equipment such as computers, scanners, and computer databases and software

Application Webpage: Submit by email only at RBCMapplications@royalbcmuseum.bc.ca

How to Apply: Your application must clearly demonstrate how you meet the qualifications outlined in the job profile. Please ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) for each position, and any additional relevant information that supports your ability to perform the duties of the role. 

Please submit your resume and cover letter in pdf format by Tuesday November 17, 2026 at 11:59 pm (PST) with the following subject line: “Last Name, First Name, RB2026-18 Director Archives” via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Deadline: Tuesday November 17, 2026

Additional Information: This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship, permanent resident status, or a work permit). 

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

Use of AI: No

Job Poster: Rachel McClellan

Job Poster Email: peopleanddevelopment@royalbcmuseum.bc.ca

Organization Name: The Archive of the Jesuits in Canada

Location: Montreal, QC

Compensation: $55,000 - 60,000

About the Organization: The Society of Jesus, whose members are known as Jesuits, is a Catholic religious order known for its dedication to education, social justice and spiritual formation. Founded in 1540 by St. Ignatius of Loyola, the Jesuits have a rich history of adapting their mission to the needs of their time. 

The Jesuits of Canada are seeking a Digital Archivist with relevant experience to join their Archive department. The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records. The Library and Rare Books collection contains more than 37,000 books and other published material, including 1,500 rare books. The Art and Artifacts Collection includes objects and artworks that testify to the range of activities of Jesuits in Canada and abroad. 

Working under the supervision of the Director of Archives, the Digital Archivist is responsible for the management of digital records, including digitization activities, and the ingestion and preservation of born-digital records. The work experiences and the competencies listed below are not all required. We expect a steep learning curve to optimize the different responsibilities of the position. The selected candidate will respect and will adhere to the mission, the values, and the spiritual tradition of the Society of Jesus, as well as an understanding of the different archival principles and practices. 

Social Media: N/A

Description and Duties: 

• Manage born-digital records as well as digitized files through the development and the implementation of digital archiving processes; 

•  Collaborate in the development of policies and procedures associated with the preservation of born-digital records; 

•  Digitize archival records, while developing and improving associated procedures and digital tools necessary for the digital capture of analog records; 

• Explore, evaluate, and develop digital infrastructures necessary for digital preservation; 

• Supervise and offer recommendations to the provincial curia and associated administrative units related to the transfer of born-digital files to the Archives; 

• Supervise and perform the transfer of born-digital records toward the Archives digital infrastructures; 

• Collaborate with the information technology service to develop and maintain equipment, digital tools, and digital infrastructures; 

• Participate to the description of born-digital records; 

• Contribute to the maintenance and the development of databases and digital platforms used by the Archives. 

Qualifications: 

•University-level education in archival/information studies or a related field (equivalent experience will be taken into consideration); 

• A minimum of two years of experience in an archival setting; 

• Basic knowledge of archival theory and practice, and digitization and digital preservation tools; 

• Knowledge and demonstrated ability on the processes and the transfer of born-digital records, including 

external hard drives, USB keys, floppy disks, etc.; 

• Ability to develop objectives and to implement procedures; 

• Experience in the management of born-digital records according to OAIS standards, and the recommendations of the NDSA (an asset); 

• Demonstrated ability and experience in the use of digital tools and platforms. Experience with WordPress, html and xml (an asset); 

• Experience with tools such as BitCurator, Bulk Extractor, and other digital preservation applications (an asset); 

• High level of discretion, integrity, and professionalism; 

• Ability to manage multiple priorities and deadlines; 

• Collaborative spirit and interpersonal skills; 

• Understanding of and commitment to the mission of the Catholic Church and the Society of Jesus; 

• Proficiency in French and English, both spoken and written. 

How to Apply: Apply now by sending your CV and your cover letter to canajcdirection@jesuites.org before November 13, 2026. Thank you for your interest in this position. Only those whose profiles match our requirements will be contacted. 

Application Deadline: November 13th 2026

Additional Information: 

• Permanent full-time position (35 hours/week);

• Competitive salary and benefits;

• Group insurance plan with dental coverage; 

• Group RRSP plan with employer contribution; 

• On-site parking. 

This position is based in Montreal. Travel across Canada, towards different Jesuit communities and apostolic works, may be required on occasional basis. 

Use of AI: No

Job Poster: François Dansereau

Job Poster Email: CANAJCdirection@jesuites.org

Organization Name: BMO

Location: Montreal, QC

Compensation: $28.00 - $30.00 hr

Organization Homepage (URL): https://ourheritagebmo.com/

About the Organization: As the oldest bank in Canada, the Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group. 

The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution. 

Comme BMO est la plus ancienne banque du Canada, le Service des archives est responsable de la gouvernance et de la surveillance organisationnelles des documents permanents et des artéfacts historiques de BMO Groupe financier. 

L’archiviste adjoint a la responsabilité d’aider le chef archiviste dans l’archivage, le catalogage, la préservation et la promotion des documents permanents et des artéfacts historiques de BMO Groupe financier. Conformément aux lignes directrices en matière de confidentialité, le titulaire du poste doit également contrôler l’accès à ce matériel de toutes les parties intéressées, tant internes qu’externes. La promotion de la collection est une responsabilité clé du poste, et l’archiviste adjoint devra participer à des projets spéciaux, ainsi qu’à des visites guidées et à des présentations sur le patrimoine de l’institution.

Description and Duties: SPECIFIC ACCOUNTABILITIES: 

Cataloging historical and born digital collections. 

• Helping to facilitate the transfer of records and artefacts to the department 

• Performing basic preservation activities to safeguard the material 

• Cataloging all records and artefacts using inhouse standards 

• Digitizing collections for accessibility 

Assist in responding to research requests 

• Perform research activities using the database to respond to internal and external research requests 

• Digitize applicable records/images to respond to requests

• Manage access and copyright information for records

Assist in special heritage projects including but not limited to: 

• Assist with the implementation of a Digital Asset Management System 

• Help facilitate heritage displays across Bank’s global real estate 

• Help facilitate the transfer of collections across sites 

• Assist with special projects relating to the promotion of the heritage and Archives.

• Travelling to US/Canada for special projects

Promote the history of BMO Financial Group. 

• Provide heritage tours in English and French 

• Develop, write, and publish content based on material from the archives for the Bank’s heritage website

• Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year 

RESPONSABILITÉS PARTICULIÈRES 

Cataloguer des documents historiques et numériques. 

• Faciliter le transfert des documents et des artéfacts au service. 

• Effectuer les activités de conservation de base pour protéger les documents. 

• Cataloguer tous les documents et artéfacts selon les normes internes. 

• Numériser les documents aux fins d’accessibilité. 

Être appelé à répondre aux demandes de recherche. 

• Effectuer des recherches au moyen d’une base de données, afin de répondre aux demandes de recherche internes et externes. 

• Numériser les documents et images applicables pour répondre aux demandes.

• Gérer les renseignements relatifs aux accès et aux droits d’auteur aux fins de rapports. 

Participer à des projets spéciaux sur le patrimoine, y compris, sans s’y limiter : 

• Participer à la mise en œuvre d’un système de gestion des actifs numériques. 

• Faciliter l’organisation d’expositions sur le patrimoine dans l’ensemble du secteur immobilier mondial de la Banque. 

• Faciliter le transfert des collections entre les sites. 

• Participer à des projets spéciaux liés à la promotion du patrimoine et du Service des archives.

• Voyager aux États-Unis ou au Canada dans le cadre de projets spéciaux.

Promouvoir l’histoire de BMO Groupe financier. 

• Tenir des visites guidées sur le patrimoine en français et en anglais. 

• Élaborer, rédiger et publier du contenu reposant sur des documents provenant des archives et destiné à alimenter le site Web de la Banque consacré au patrimoine.

• Participer à l’entretien du Musée de la Banque (entretien, expositions) pour veiller à ce que l’histoire et l’engagement de la Banque dans l’histoire du Canada soient présentés de manière informative et divertissante. Le musée accueille plus de 30 000 visiteurs par année.

Qualifications: 

Knowledge: 

• Bilingual - French & English 

• Graduate degree in MLIS, specializing in Archival Science 

• Demonstrated experience describing and providing access to archival records

• Training in archival management and techniques of preservation 

• Knowledge of emerging trends in archival processing, access & management 

• Knowledge of trends in digital archival management 

• Knowledge of specialized archival software

• Proficiency in Microsoft Office

• Knowledge of Photoshop is an asset.

Skills: 

• Strong communication and inter-personal skills 

• Strong organizational/time management skills 

• Excellent writing skills

• Experience with identification & management of confidential and other sensitive documents

• Project management skills 

• Archival skills in preservation & handling of delicate materials to industry standards.

• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required. 

A valid passport is required.

Connaissances : 

• Bilinguisme (français et anglais). 

• Maîtrise en bibliothéconomie et en science de l’information avec spécialisation en archivistique. 

• Expérience démontrée de la description des dossiers d’archives et de l’accès à ceux-ci.

• Formation en gestion et conservation des archives. 

• Connaissance des tendances émergentes en matière de traitement et de gestion des archives, ainsi que d’accès à celles-ci. 

• Connaissance des tendances en matière de gestion des archives numériques. 

• Connaissance des logiciels d’archivage spécialisés.

• Maîtrise de la suite Microsoft Office.

Compétences : 

• Solides compétences en communication et en relations interpersonnelles. 

• Excellentes aptitudes organisationnelles et en gestion du temps. 

• Excellentes compétences rédactionnelles.

• Excellentes attention aux détails

• Expérience en analyse et gestion de documents confidentiels, et autres documents de nature délicate.

• Compétences en gestion de projets. 

• Connaissance des principes de l’archivage en matière de conservation et de manipulation de documents fragiles selon les normes du secteur.

• La personne titulaire du poste devra se déplacer fréquemment, faire des efforts modérés et être capable de soulever ou de déplacer des charges allant jusqu’à 40 livres. 

Un passeport valide est requis.

How to Apply: Interested parties should submit a resume and cover letter to Shawna.Satz@BMO.com.

We thank all candidates for their applications; however only those selected for an interview will be contacted.

Les personnes intéressées doivent envoyer leur curriculum vitae et une lettre de motivation à l’adresse Shawna.Satz@BMO.com.

Nous remercions tous les candidats pour leur candidature, mais nous ne communiquerons qu’avec les personnes retenues pour un entretien.

Application Deadline: November 13, 2026 / 13 novembre, 2026

Use of AI: No

Job Poster: Shawna Satz

Job Poster Email: Shawna.Satz@BMO.com

Organization Name: Association of Canadian Archivists

Location: Remote, anywhere in Canada

Compensation: $25.00 per hour, approximately 15 hours per week

Position Summary: The Executive Operations Assistant provides administrative, coordination and operational support to the Executive Director and the Association of Canadian Archivists (ACA). The role is intended to strengthen ACA’s day-to-day administrative capacity. Working closely with the Executive Director, the Executive Operations Assistant will support scheduling, committee administration, meeting preparation, action tracking, records management, routine administrative follow-up, project coordination and conference planning. The nine-month pilot will allow ACA to assess its ongoing need for executive and administrative support across a significant portion of the organization’s annual operating cycle, including preparation for and delivery of the ACA Annual Conference 

Description and Duties: Executive and Administrative Support 

• Coordinate scheduling and meeting logistics for the Executive Director, including calendar invitations, availability coordination, virtual meeting links, confirmations and rescheduling. 
• Assist with routine correspondence and administrative follow-up. 
• Track deadlines, commitments and action items arising from meetings and correspondence. 
• Prepare and organize materials for meetings and presentations. 
• Assist with travel planning, meeting logistics and other administrative arrangements as required. 
• Maintain organized records associated with the Executive Director’s work. 

Committee and Volunteer Coordination 

• Coordinate scheduling for ACA committees, Special Interest Sections and working groups. 
• Set up meeting invitations, Teams links and other meeting logistics. 
• Assist with preparation and distribution of agendas, reports and supporting materials.
 • Track committee deadlines, action items and outstanding submissions. 
• Maintain current committee and volunteer contact information and administrative records. 
• Support onboarding and transition of ACA volunteers. 
• Help ensure committee records and documentation are appropriately organized and filed. 

Conference Administration 

• Provide administrative and coordination support for planning and delivery of the ACA Annual Conference. 
• Maintain conference schedules, planning documents, action trackers and administrative records. 
• Assist with conference meeting coordination and volunteer communications. 
• Track conference-related deadlines and outstanding deliverables. • Assist with travel, accommodation and meeting logistics where assigned. 
• Support coordination between staff, conference committees, volunteers and other stakeholders. 
• Provide administrative support during the conference as required. 
• Assist with post-conference follow-up. 

Records and Information Management 

• Maintain organized electronic records using SharePoint and ACA CRM. 
• File meeting materials, correspondence, administrative records and project documentation according to ACA procedures.
 • Support consistent records-management and document-management practices. 
• Support with the integration of a new CRM, and ongoing migration and organization of records as ACA systems and processes evolve. 

Project and Operational Coordination

• Maintain project trackers, timelines and action lists for organizational initiatives. 
• Coordinate routine administrative elements of projects led by the Executive Director. 
• Assist with collecting information and preparing background and briefing materials. 
• Support implementation of new organizational systems, processes and procedures. 
• Identify opportunities to streamline and document routine administrative processes. 

General Organizational Support 

• Provide administrative support during periods of increased activity, including Planning & Priorities meetings, elections, the AGM and Annual Conference. 
• Provide limited administrative support for Board activities where required, including scheduling or preparation of materials. 
• Work collaboratively with other ACA staff to coordinate administrative responsibilities. 
• Provide backup administrative support where appropriate. 
• Undertake other related administrative and operational duties assigned by the Executive Director.

Qualifications: The successful candidate will ideally have: 

• Experience providing administrative, executive or project-coordination support. 
• Strong organizational and time-management skills. 
• The ability to manage multiple calendars, priorities, deadlines and follow-up items. 
• Excellent attention to detail. 
• Strong written and verbal communication skills. 
• The ability to work independently and exercise sound judgment. 
• Experience working with committees, volunteers or external stakeholders. 
• Experience handling confidential or sensitive information. 
• Strong digital working skills, particularly within Microsoft 365. 
• A demonstrated interest in archives and the archival community. 

Experience in a nonprofit, association, charitable, conference or membership-based environment would be considered an asset. 

Technical Skills 

The successful candidate should be comfortable using, or able to quickly learn: 
• Microsoft Outlook 
• Microsoft Teams 
• SharePoint 
• OneDrive • Word 
• Excel 
• PowerPoint
 • Online meeting and scheduling tools 
• Project and task-tracking systems 

Experience with association-management systems or conference-management platforms (such as Member 365) would be considered an asset

Application Webpage: https://archivists_ca.formstack.com/forms/aca_executive_operations_assistant_job_application 

How to Apply: Submit a résumé and cover letter through our online application form above.

Application Deadline: Sunday, October 25, 2026, at 11:59 p.m. ET

Additional Information: Nine-month pilot position with anticipated start date of November 16th, 2026

Use of AI: No

Job Poster: Mab Coates-Davies

Job Poster Email: Executive.director@archivists.ca 

Organization Name: McMaster University Library

Location: Hamilton ON., McMaster University, Central Campus

Compensation: $29.26 - $41.19

Description and Duties: 

Responsible for supporting a full range of library and archival functions in the Division of Archives and Research Collections, including, cataloguing books, accessioning acquisitions, stacks maintenance, research help, processing archives, training and day to day supervision of student assistants, digitization, supplies maintenance, copy orders, and other tasks. Requires a thorough knowledge of library policies, procedures, and systems.

Unit/Project Description: 

McMaster University Library is seeking a knowledgeable and dedicated individual to join a team of archivists, librarians, conservators, and other staff as Library Assistant in the William Ready Division of Archives and Research Collections, the Library’s principal repository for rare books, archives, and antiquarian maps. While the job description identifies both library and archival functions, the incumbent will focus on supporting the department’s archival program.

• Correct, edit, modify, or upgrade existing bibliographic and related records as needed to accurately represent items in the Division’s collection.

• Perform routine copy cataloguing of the Division’s collection using existing sources of records and established classification schemes, subject headings, and formats for bibliographic data.

• Identify during cataloguing any items in need of preservation treatment and bring to the attention of the Library’s conservator.

• Place items in protective enclosures such as acid-free envelopes when necessary.

• Create, edit, and delete bibliographic and related records.

• Explain relevant cataloguing rules and codes to library staff and patrons.

• Provide advice and training on how to find bibliographic information to library staff and patrons.

• Sort, file, shelve, and retrieve materials in a variety of formats.

• Barcode and label newly catalogued books and archives boxes.

• Arrange for and track the shipping and receiving of archives and rare books acquisitions to the Division.

• Receive and accession new acquisitions of archives and rare books.

• Maintain physical control over the stacks by keeping an accurate location list, determining where new acquisitions should be shelved, and coordinating the retrieval and re-shelving of archives, books, periodicals, and other materials in the Division’s collections.

• Assist Librarians with the processing of archival collections, including re-boxing and re-foldering materials, and sorting and listing files.

• Upload archival descriptions to Division’s online descriptive catalogue (AtoM).

• Upload archival descriptions to the provincial catalogue (ARCHEION).

• Prepare resources in all formats for both onsite and offsite digitization, including retrieving, packing, shipping, tracking, receiving, and re-shelving.

• Create and maintain digital images and metadata in various formats.

• Provide in-depth research help by interpreting patron requests for research materials and finding solutions to their research needs by constructing complex search queries of various online systems and networks.

• Compile and organize training materials and train new student assistants on the shelving, scanning, barcoding, and listing of archives and rare books, and health and safety practices and procedures.

• Create and update the student assistant employee manual as required.

• Create and monitor shift schedules for student assistants.

• Track and monitor student assistant hours.

• Prepare and submit student assistant payroll timesheets.

• Coordinate the delivery of photocopying and scanning requests from researchers, and direct student assistants in these tasks.

• Update the Division’s website with information supplied by supervisor, or other Division staff.

• Maintain and order archival supplies and other supplies.

• Provide interlibrary loans service to students and faculty at the University and from libraries outside of the McMaster community which requires receiving and distributing resources to and from other libraries.

• Assist with the development of exhibits for archives and rare books in original and web formats.

 

Supervision:

• Has ongoing responsibility for supervising of 1-9 casual employees (at any one time).

• Provide orientation and show procedures to others.

• Ensure adherence to quality standards and procedures for short term staff.

Qualifications: 

• Bachelor's degree in a relevant field.

• 2-year Community College diploma in Library and Information Technology, including at least one course in archives.

• Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.

Assets:

• Knowledge of archival functions.

Application Webpage: https://careers.mcmaster.ca/psp/prcsprd/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&SiteId=1001&FOCUS=Applicant&JobOpeningId=79064&PostingSeq=1 

How to Apply: To apply for this job, please submit your application online.

Application Deadline: November 2nd 2026

Additional Information: Anticipated Start Date:  December 9, 2026. This job is in the Unifor Local 5555 Unit 1 Bargaining Unit. 

Employment Equity Statement
	McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+. As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. Job applicants requiring accommodation to participate in the hiring process should contact: Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or Faculty of Health Sciences HR Office at ext. 22207, or School of Graduate Studies at ext. 23679 to communicate accommodation needs.
	Hybrid Work Language
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	Interview Experience
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	AI Statement
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Organization Name: Clara Thomas Archives & Special Collections at York University Libraries

Location: Toronto, Ontario

Compensation: $85,000 to $115,000

Organization Homepage (URL): https://www.library.yorku.ca/web/archives/

About the Organization: The Clara Thomas Archives & Special Collections is a small but dynamic department of York University Libraries and is located in the Scott Library on the Keele campus. Its archival holdings consist of more than eight kilometres of university records and private papers, including an extensive collection of non-textual materials. Special Collections has over 128,000 items of published Canadiana and other works.

Social Media: N/A

Description and Duties: The Adjunct Archivist works within a collaborative team environment with work coordinated by the Head of the archives. The incumbent will be responsible for the appraisal, arrangement, description, and physical processing of the archival records of Irving Abella onsite at the Scott Library, Keele Campus. In addition, the incumbent, as a member of the archives team, will contribute to departmental operations, including:

• - provision of archival reference services in an academic setting;
  
• - instruction in archival literacy;
  
• - knowledge mobilization in relation to the records of Irving Abella; including the creation of metadata of any relevant material digitized for deposit in the university’s digital heritage preservation repository, York University Digital Library (YUDL);
  
• - service including participation in the work of the Libraries’ committees as appropriate; and
  
• - pursuit of scholarship, professional development, and service.
  

While the bulk of the work will be the arrangement and description of the papers of Irving Abella, other small processing projects may be assigned in alignment with any demonstrated areas of linguistic or disciplinary strength and expertise.

Qualifications: Degree: 

-Master’s degree in archival studies from an ALA-accredited program or Master of Library and Information Studies (or equivalent) with concentration in professional archival education from an ALA-accredited program, by the appointment’s start is required.

Required Experience:

• - At least one year of professional experience in an archives;
  
• - Excellent interpersonal, communication, and presentation skills;
  
• - Ability to undertake physical processing and handling of records;
  
• - Ability to work independently and in collaboration with others;
  
• - Superior written and spoken communication in English;
  
• - Evidence or promise of research contributions in the form of publications, presentations, or other scholarly output, professional development, and active involvement in professional or scholarly organizations
  

Demonstrated:

• -Expertise in processing and providing access to archival records within an automated work environment, including working knowledge of the Rules for Archival Description; experience with Access to Memory AtoM would be an asset.
  
• - Project management skills, including the ability to manage detail-oriented workflow with a high degree of accuracy within established deadlines.
  
• - Experience with working in established archives, preferably in an academic setting.
  
• - Experience with teaching, presenting, and providing tracking and/or instruction.
  
• Knowledge of:
  
• -Copyright and privacy legislation and its application to archival holdings and reference
  
• services;
  
• -Standards and best practices for the preservation and use of analogue and digital
  
• archival records; and
  
• -Workflow associated with digitization and curation of digital objects.
  

Additional: Familiarity with the history of Jewish culture, traditions, and historical narratives, particularly in relation to the Jewish diaspora in Canada, is an asset.

Application Webpage: https://www.yorku.ca/unit/vpf/full-time-faculty-positions/

How to Apply: Due date for completed applications: November 2, 2026. Submit materials to: yulapps@yorku.ca

Required materials: 1) current CV and a cover letter addressing the stated qualifications and experience relevant to the responsibilities; 3) Names and contact information for three professional references. References will only be contacted for candidates who proceed to a final interview and will be due no later than November 20, 2026

Application Deadline: November 2, 2026

Additional Information: The anticipated starting salary for this position at the rank of Adjunct Archivist is in the range of $85,000 to $115,000 and will be commensurate with qualifications and experience. York University offers generous benefits and salary provisions. All York University positions are subject to budgetary approval. York is an Affirmative Action (AA) employer and strongly values diversity, including gender and sexual diversity, in its community. Details of the AA Program, which applies to women, members of racialized groups, Indigenous peoples, persons with disabilities and those who identify as 2SLGBTQ+, can be found here or by contacting Aqsa Ahmed, EDI Program Manager (aqsa517@yorku.ca).

York welcomes and employs scholars from all over the world. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

York has a policy on Accommodation in Employment for Persons with Disabilities and is committed to working towards a barrier-free workplace and expanding the accessibility of the workplace to persons with disabilities. Applicants who require accommodation are invited to contact the Search Committee Chair, Anna St. Onge, yulapps@yorku.ca.

Use of AI: No

Job Poster: Anna StOnge

Job Poster Email: astonge@yorku.ca

Organization Name: Provincial Archives of Saskatchewan

Location: Regina, SK

Compensation: $36.703 - $45.993 per hour

Organization Homepage (URL): https://www.saskarchives.com/

About the Organization: The Provincial Archives of Saskatchewan (PAS) is the provincial agency responsible for acquiring, preserving, and making available public and private records of significance to the history of the province, and providing records and information services to the Saskatchewan government.

Social Media:https://www.facebook.com/ProvArchivesSK/

Description and Duties:Responsibilities

- Play a leadership role in the development of strategic outreach campaigns, programming, and tools to engage target audiences;

- Coordinate the delivery of outreach and educational programming through social media, websites, tours, presentations, exhibits, events, and media relations;

- Evaluate public programming and recommend improvements to enhance audience engagement and service delivery;

- Facilitate access and reference services to the Permanent Collection for both in-person and remote clients;

- Participate in the planning, development, and implementation of Reference and Outreach Services programs, policies, and procedures;

- Plan, develop and deliver public programming initiatives including events, presentations, tours, exhibits, and other public engagement tools and methods;

- Develop and maintain collaborative relationships with colleagues, stakeholders, partners, and clients.

Qualifications: Job Capabilities:

As a public servant, we are seeking someone who:

- Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.

- Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.

- Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.

- Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.

- Is adaptable, continuously learns from experience and applies those learnings to new situations.

- Focuses on achieving public service excellence.

Technical Knowledge and Skills: 

- Communication techniques, methods, standards, mediums and software and equipment for effectively engaging with stakeholders, citizens, and other potential users of the archives including the use of social media.

- Knowledge and experience developing outreach programming to engage a wide variety of audiences.

- Knowledge of the theories, principles, practices and values of archival science. 

- Knowledge of copyright and access and privacy legislation and its impact on how records are made accessible for research or used in public programming.

- Knowledge of historic and current social, political, economic, cultural trends and issues relevant to the history of Saskatchewan and Western Canada, and research methodology and techniques necessary to support primary source investigation into those topics.

The successful candidate must:

- Hold a valid Class 5 driver's license 

- Be able to lift and carry boxes weighing up to 15kg on to and off of shelving. 

- Be willing to operate lift equipment to retrieve materials in our storage area at heights up to 8 metres after receiving safety training and equipment. 

- Be willing to work in an environment that may expose you to dust, mildew and/or moulds.

Application Webpage: https://careers.saskatchewan.ca/en/sites/CX_1/job/101245

How to Apply: Please visit: https://careers.saskatchewan.ca/en/sites/CX_1/job/101245

Application Deadline: 2026-10-12, 11:59 p.m.

Use of AI: No

Job Poster: Laura

Job Poster Email: lmalhiot@archives.gov.sk.ca

Organization Name: City of New Westminster

Location: New Westminster

Compensation: $168,822 - $186,178 annually + comprehensive benefits package

Organization Homepage (URL): www.newwestcity.ca

About the Organization: As a central hub in the Metro Vancouver area, the City of New Westminster delivers a broad spectrum of urban services to over 92,000 residents. New Westminster is rich in history with a viable and thriving economy and has a population representative of the diversity of the region. The City is staffed by talented and dedicated employees who work together to achieve its strategic vision. We have earned a proud reputation for civic leadership, service delivery, and outstanding employee relations.

Social Media: N/A

Description and Duties:The City of New Westminster has an exciting opportunity for a dynamic, passionate, and service-focused professional to join our new Community Services department as Deputy Director, Arts, Culture, and Heritage.

Reporting to the Director, the Deputy Director position is part of the Department’s leadership team and provides senior level support and direction to managers in arts, culture, heritage and conference services, while also managing multiple divisions. The Deputy Director provides oversight and support for various Community Services projects and policies, and also provides departmental managers and staff with information, assistance, advice, and counseling necessary for achieving departmental goals and objectives. The Deputy Director works in partnership with the Director and the department’s second Deputy Director to provide clear vision and support to the department as a whole and is accountable for implementation of arts, culture, heritage, and conference services outcomes in alignment with various City strategies, plans, goals, and Council strategic priorities.

Key accountabilities:

• Provides senior leadership and support in the planning, organization, and direction of arts, culture, heritage, and conference services operations, programs, and initiatives. This is done with a strong focus on equity and Reconciliation.

• Participates in the development of Department policies, operations, procedures, and strategic plans, while also establishing divisional priorities.

• Leads the direction and delivery of arts, culture, and heritage programming across the city, including implementation of the Arts Strategy and Public Art Plans, and furthering Reconciliation. This is done in collaboration with other City departments, such as Parks & Recreation, the New Westminster Public Library, and others.

• Oversees external partnerships in arts, culture, and heritage, ensuring agreements are followed and requirements are delivered, including operating agreements for facilities such as the Massey Theatre, Centennial Lodge, and Bernie Legge Theatre. Leads the development of new partnerships across the city and within community.

• Develops and delivers work plans and utilization plans across all functions of Anvil Centre to maximize usage of Anvil Centre, working closely within and across departments, ensuring appropriate balance between community groups and revenue generating events such as weddings and conferences.

• Facilitates collaboration across the facility and City departments to establish and maintain Anvil Centre as a hub that provides a variety of community, cultural, recreational, and public programs. Ensures such programs are accessible to the community including location, timing, cost, etc.

• Leads strategic direction of, and oversees development and implementation of marketing plans and promotional campaigns for all Anvil Centre programs, services, functions and events, ensuring functions of the facility are equitably championed. Ensures the facility is positioned to identify and act upon cross marketing opportunities.

• Manages staff across multiple divisions, including scheduling, assignment and review of divisional work, coaching and development of staff, performance management, including discipline, recruitment and retention, while promoting a culture of innovation and inclusion among managers and staff.

• Prepares provisional and annual operating and capital budgets, in consultation with the Director, implements, monitors and controls expenditures to ensure adherence to the budget.

• Prepares, directs, and coordinates reports and presentations to Council, task forces, advisory committees, and a variety of other community interests and authorities.

• Attendance Council and other meetings as required.

• Fulfills the acting Director role as required.

• Performs related duties in keeping with the purpose and accountabilities of the position.

Qualifications: Requirements for this position include:

• Completion of a university degree in Arts Administration/Management, Arts Leadership, Cultural Studies/Planning, Museum Studies, Museum and Cultural Management, or similar related and relevant field, and completion of coursework or certificates in leadership, business management, or human resources management. Master’s degree considered an asset.

• Extensive related experience in progressively senior and complex roles that demonstrates a thorough knowledge in the development and delivery of arts, culture and heritage strategies, policies, procedures, and programming along with key Community Services departmental and supervisory functions;

• An equivalent combination of education and experience may be considered

• Considerable experience in a public sector environment, including the development and oversight of project plans, and initiatives, conflict resolution, provision of excellent customer service, and exercising of sound judgement.

• Considerable knowledge of municipal governance, community development, partnership-based service delivery, and relevant legislations, bylaws, and regulations.

• Considerable experience managing cultural facilities such as arts centres, museums, including curatorial experience, and overseeing third-party operators of public art, culture, and heritage facilities such as theatres and galleries.

• Considerable experience in strategic planning, policy development, financial management, and program delivery related to arts, culture and heritage.

• Demonstrated leadership skills, including extensive experience supervising, coaching, mentoring, and supporting diverse staff teams, as well as providing informal advice and guidance to external partners.

• Ability to incorporate a wide range of considerations and perspectives into strategic leadership for arts, culture, and heritage, including considerations for Reconciliation, DEIAR, community development, partnership opportunities, and economic development.

• Strong analytical and problem-solving skills, including the ability to assess complex information and competing priorities, and develop practical creative solutions and recommendations for senior leadership and Council.

• Extensive experience in interest holder engagement, relationship-building, facilitation, negotiation, and conflict resolution, with the ability to work independently, build consensus, influence, recommend, and implement change initiatives.

• Ability to establish and maintain effective working relationships with elected officials, directors, direct reports, local business, the public, and various other internal and external contacts.

• Well-developed planning and coordination skills to support the management of the department’s functions and integrate work with City strategic priorities.

• Exceptional written and verbal communication skills, and interpersonal skills.

• Ability to pass and maintain a satisfactory Police Information Check.

Application Webpage: https://www.newwestcity.ca/employment

How to Apply: Apply by sending your cover letter and resume in one document at www.newwestcity.ca/employment by October 13, 2026

Application Deadline: October 13th 2026

Additional Information: We offer our employees great work-life balance, competitive salaries, comprehensive health, benefit and retirement plans (a percentage in lieu of benefits for auxiliary positions), education and training opportunities and challenging and rewarding work.

Join a team of enthusiastic and innovative employees, and help us build a vibrant, compassionate, resilient city where everyone can thrive.

To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest.

New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples. 

It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. 

We are learning and building relationships with the people whose lands we are on.

We thank all applicants for their interest and advise that only those selected for an interview will be contacted.

This position is only open to those legally entitled to work in Canada.

Use of AI: No

Job Poster: Human Resources

Job Poster Email:hr@newwestcity.ca