Organization Name: McMaster University Library

Location: Hamilton ON., McMaster University, Central Campus

Compensation: $29.26 - $41.19

Description and Duties: 

Responsible for supporting a full range of library and archival functions in the Division of Archives and Research Collections, including, cataloguing books, accessioning acquisitions, stacks maintenance, research help, processing archives, training and day to day supervision of student assistants, digitization, supplies maintenance, copy orders, and other tasks. Requires a thorough knowledge of library policies, procedures, and systems.

Unit/Project Description: 

McMaster University Library is seeking a knowledgeable and dedicated individual to join a team of archivists, librarians, conservators, and other staff as Library Assistant in the William Ready Division of Archives and Research Collections, the Library’s principal repository for rare books, archives, and antiquarian maps. While the job description identifies both library and archival functions, the incumbent will focus on supporting the department’s archival program.

• Correct, edit, modify, or upgrade existing bibliographic and related records as needed to accurately represent items in the Division’s collection.

• Perform routine copy cataloguing of the Division’s collection using existing sources of records and established classification schemes, subject headings, and formats for bibliographic data.

• Identify during cataloguing any items in need of preservation treatment and bring to the attention of the Library’s conservator.

• Place items in protective enclosures such as acid-free envelopes when necessary.

• Create, edit, and delete bibliographic and related records.

• Explain relevant cataloguing rules and codes to library staff and patrons.

• Provide advice and training on how to find bibliographic information to library staff and patrons.

• Sort, file, shelve, and retrieve materials in a variety of formats.

• Barcode and label newly catalogued books and archives boxes.

• Arrange for and track the shipping and receiving of archives and rare books acquisitions to the Division.

• Receive and accession new acquisitions of archives and rare books.

• Maintain physical control over the stacks by keeping an accurate location list, determining where new acquisitions should be shelved, and coordinating the retrieval and re-shelving of archives, books, periodicals, and other materials in the Division’s collections.

• Assist Librarians with the processing of archival collections, including re-boxing and re-foldering materials, and sorting and listing files.

• Upload archival descriptions to Division’s online descriptive catalogue (AtoM).

• Upload archival descriptions to the provincial catalogue (ARCHEION).

• Prepare resources in all formats for both onsite and offsite digitization, including retrieving, packing, shipping, tracking, receiving, and re-shelving.

• Create and maintain digital images and metadata in various formats.

• Provide in-depth research help by interpreting patron requests for research materials and finding solutions to their research needs by constructing complex search queries of various online systems and networks.

• Compile and organize training materials and train new student assistants on the shelving, scanning, barcoding, and listing of archives and rare books, and health and safety practices and procedures.

• Create and update the student assistant employee manual as required.

• Create and monitor shift schedules for student assistants.

• Track and monitor student assistant hours.

• Prepare and submit student assistant payroll timesheets.

• Coordinate the delivery of photocopying and scanning requests from researchers, and direct student assistants in these tasks.

• Update the Division’s website with information supplied by supervisor, or other Division staff.

• Maintain and order archival supplies and other supplies.

• Provide interlibrary loans service to students and faculty at the University and from libraries outside of the McMaster community which requires receiving and distributing resources to and from other libraries.

• Assist with the development of exhibits for archives and rare books in original and web formats.

 

Supervision:

• Has ongoing responsibility for supervising of 1-9 casual employees (at any one time).

• Provide orientation and show procedures to others.

• Ensure adherence to quality standards and procedures for short term staff.

Qualifications: 

• Bachelor's degree in a relevant field.

• 2-year Community College diploma in Library and Information Technology, including at least one course in archives.

• Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.

Assets:

• Knowledge of archival functions.

Application Webpage: https://careers.mcmaster.ca/psp/prcsprd/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&SiteId=1001&FOCUS=Applicant&JobOpeningId=79064&PostingSeq=1 

How to Apply: To apply for this job, please submit your application online.

Application Deadline: November 2nd 2026

Additional Information: Anticipated Start Date:  December 9, 2026. This job is in the Unifor Local 5555 Unit 1 Bargaining Unit. 

Employment Equity Statement
	McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+. As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. Job applicants requiring accommodation to participate in the hiring process should contact: Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or Faculty of Health Sciences HR Office at ext. 22207, or School of Graduate Studies at ext. 23679 to communicate accommodation needs.
	Hybrid Work Language
	To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
	Interview Experience
	At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.
	AI Statement
	McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

Organization Name: Clara Thomas Archives & Special Collections at York University Libraries

Location: Toronto, Ontario

Compensation: $85,000 to $115,000

Organization Homepage (URL): https://www.library.yorku.ca/web/archives/

About the Organization: The Clara Thomas Archives & Special Collections is a small but dynamic department of York University Libraries and is located in the Scott Library on the Keele campus. Its archival holdings consist of more than eight kilometres of university records and private papers, including an extensive collection of non-textual materials. Special Collections has over 128,000 items of published Canadiana and other works.

Social Media: N/A

Description and Duties: The Adjunct Archivist works within a collaborative team environment with work coordinated by the Head of the archives. The incumbent will be responsible for the appraisal, arrangement, description, and physical processing of the archival records of Irving Abella onsite at the Scott Library, Keele Campus. In addition, the incumbent, as a member of the archives team, will contribute to departmental operations, including:

• - provision of archival reference services in an academic setting;
  
• - instruction in archival literacy;
  
• - knowledge mobilization in relation to the records of Irving Abella; including the creation of metadata of any relevant material digitized for deposit in the university’s digital heritage preservation repository, York University Digital Library (YUDL);
  
• - service including participation in the work of the Libraries’ committees as appropriate; and
  
• - pursuit of scholarship, professional development, and service.
  

While the bulk of the work will be the arrangement and description of the papers of Irving Abella, other small processing projects may be assigned in alignment with any demonstrated areas of linguistic or disciplinary strength and expertise.

Qualifications: Degree: 

-Master’s degree in archival studies from an ALA-accredited program or Master of Library and Information Studies (or equivalent) with concentration in professional archival education from an ALA-accredited program, by the appointment’s start is required.

Required Experience:

• - At least one year of professional experience in an archives;
  
• - Excellent interpersonal, communication, and presentation skills;
  
• - Ability to undertake physical processing and handling of records;
  
• - Ability to work independently and in collaboration with others;
  
• - Superior written and spoken communication in English;
  
• - Evidence or promise of research contributions in the form of publications, presentations, or other scholarly output, professional development, and active involvement in professional or scholarly organizations
  

Demonstrated:

• -Expertise in processing and providing access to archival records within an automated work environment, including working knowledge of the Rules for Archival Description; experience with Access to Memory AtoM would be an asset.
  
• - Project management skills, including the ability to manage detail-oriented workflow with a high degree of accuracy within established deadlines.
  
• - Experience with working in established archives, preferably in an academic setting.
  
• - Experience with teaching, presenting, and providing tracking and/or instruction.
  
• Knowledge of:
  
• -Copyright and privacy legislation and its application to archival holdings and reference
  
• services;
  
• -Standards and best practices for the preservation and use of analogue and digital
  
• archival records; and
  
• -Workflow associated with digitization and curation of digital objects.
  

Additional: Familiarity with the history of Jewish culture, traditions, and historical narratives, particularly in relation to the Jewish diaspora in Canada, is an asset.

Application Webpage: https://www.yorku.ca/unit/vpf/full-time-faculty-positions/

How to Apply: Due date for completed applications: November 2, 2026. Submit materials to: yulapps@yorku.ca

Required materials: 1) current CV and a cover letter addressing the stated qualifications and experience relevant to the responsibilities; 3) Names and contact information for three professional references. References will only be contacted for candidates who proceed to a final interview and will be due no later than November 20, 2026

Application Deadline: November 2, 2026

Additional Information: The anticipated starting salary for this position at the rank of Adjunct Archivist is in the range of $85,000 to $115,000 and will be commensurate with qualifications and experience. York University offers generous benefits and salary provisions. All York University positions are subject to budgetary approval. York is an Affirmative Action (AA) employer and strongly values diversity, including gender and sexual diversity, in its community. Details of the AA Program, which applies to women, members of racialized groups, Indigenous peoples, persons with disabilities and those who identify as 2SLGBTQ+, can be found here or by contacting Aqsa Ahmed, EDI Program Manager (aqsa517@yorku.ca).

York welcomes and employs scholars from all over the world. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

York has a policy on Accommodation in Employment for Persons with Disabilities and is committed to working towards a barrier-free workplace and expanding the accessibility of the workplace to persons with disabilities. Applicants who require accommodation are invited to contact the Search Committee Chair, Anna St. Onge, yulapps@yorku.ca.

Use of AI: No

Job Poster: Anna StOnge

Job Poster Email: astonge@yorku.ca

Organization Name: Provincial Archives of Saskatchewan

Location: Regina, SK

Compensation: $36.703 - $45.993 per hour

Organization Homepage (URL): https://www.saskarchives.com/

About the Organization: The Provincial Archives of Saskatchewan (PAS) is the provincial agency responsible for acquiring, preserving, and making available public and private records of significance to the history of the province, and providing records and information services to the Saskatchewan government.

Social Media:https://www.facebook.com/ProvArchivesSK/

Description and Duties:Responsibilities

- Play a leadership role in the development of strategic outreach campaigns, programming, and tools to engage target audiences;

- Coordinate the delivery of outreach and educational programming through social media, websites, tours, presentations, exhibits, events, and media relations;

- Evaluate public programming and recommend improvements to enhance audience engagement and service delivery;

- Facilitate access and reference services to the Permanent Collection for both in-person and remote clients;

- Participate in the planning, development, and implementation of Reference and Outreach Services programs, policies, and procedures;

- Plan, develop and deliver public programming initiatives including events, presentations, tours, exhibits, and other public engagement tools and methods;

- Develop and maintain collaborative relationships with colleagues, stakeholders, partners, and clients.

Qualifications: Job Capabilities:

As a public servant, we are seeking someone who:

- Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.

- Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.

- Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.

- Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.

- Is adaptable, continuously learns from experience and applies those learnings to new situations.

- Focuses on achieving public service excellence.

Technical Knowledge and Skills: 

- Communication techniques, methods, standards, mediums and software and equipment for effectively engaging with stakeholders, citizens, and other potential users of the archives including the use of social media.

- Knowledge and experience developing outreach programming to engage a wide variety of audiences.

- Knowledge of the theories, principles, practices and values of archival science. 

- Knowledge of copyright and access and privacy legislation and its impact on how records are made accessible for research or used in public programming.

- Knowledge of historic and current social, political, economic, cultural trends and issues relevant to the history of Saskatchewan and Western Canada, and research methodology and techniques necessary to support primary source investigation into those topics.

The successful candidate must:

- Hold a valid Class 5 driver's license 

- Be able to lift and carry boxes weighing up to 15kg on to and off of shelving. 

- Be willing to operate lift equipment to retrieve materials in our storage area at heights up to 8 metres after receiving safety training and equipment. 

- Be willing to work in an environment that may expose you to dust, mildew and/or moulds.

Application Webpage: https://careers.saskatchewan.ca/en/sites/CX_1/job/101245

How to Apply: Please visit: https://careers.saskatchewan.ca/en/sites/CX_1/job/101245

Application Deadline: 2026-10-12, 11:59 p.m.

Use of AI: No

Job Poster: Laura

Job Poster Email: lmalhiot@archives.gov.sk.ca

Organization Name: City of New Westminster

Location: New Westminster

Compensation: $168,822 - $186,178 annually + comprehensive benefits package

Organization Homepage (URL): www.newwestcity.ca

About the Organization: As a central hub in the Metro Vancouver area, the City of New Westminster delivers a broad spectrum of urban services to over 92,000 residents. New Westminster is rich in history with a viable and thriving economy and has a population representative of the diversity of the region. The City is staffed by talented and dedicated employees who work together to achieve its strategic vision. We have earned a proud reputation for civic leadership, service delivery, and outstanding employee relations.

Social Media: N/A

Description and Duties:The City of New Westminster has an exciting opportunity for a dynamic, passionate, and service-focused professional to join our new Community Services department as Deputy Director, Arts, Culture, and Heritage.

Reporting to the Director, the Deputy Director position is part of the Department’s leadership team and provides senior level support and direction to managers in arts, culture, heritage and conference services, while also managing multiple divisions. The Deputy Director provides oversight and support for various Community Services projects and policies, and also provides departmental managers and staff with information, assistance, advice, and counseling necessary for achieving departmental goals and objectives. The Deputy Director works in partnership with the Director and the department’s second Deputy Director to provide clear vision and support to the department as a whole and is accountable for implementation of arts, culture, heritage, and conference services outcomes in alignment with various City strategies, plans, goals, and Council strategic priorities.

Key accountabilities:

• Provides senior leadership and support in the planning, organization, and direction of arts, culture, heritage, and conference services operations, programs, and initiatives. This is done with a strong focus on equity and Reconciliation.

• Participates in the development of Department policies, operations, procedures, and strategic plans, while also establishing divisional priorities.

• Leads the direction and delivery of arts, culture, and heritage programming across the city, including implementation of the Arts Strategy and Public Art Plans, and furthering Reconciliation. This is done in collaboration with other City departments, such as Parks & Recreation, the New Westminster Public Library, and others.

• Oversees external partnerships in arts, culture, and heritage, ensuring agreements are followed and requirements are delivered, including operating agreements for facilities such as the Massey Theatre, Centennial Lodge, and Bernie Legge Theatre. Leads the development of new partnerships across the city and within community.

• Develops and delivers work plans and utilization plans across all functions of Anvil Centre to maximize usage of Anvil Centre, working closely within and across departments, ensuring appropriate balance between community groups and revenue generating events such as weddings and conferences.

• Facilitates collaboration across the facility and City departments to establish and maintain Anvil Centre as a hub that provides a variety of community, cultural, recreational, and public programs. Ensures such programs are accessible to the community including location, timing, cost, etc.

• Leads strategic direction of, and oversees development and implementation of marketing plans and promotional campaigns for all Anvil Centre programs, services, functions and events, ensuring functions of the facility are equitably championed. Ensures the facility is positioned to identify and act upon cross marketing opportunities.

• Manages staff across multiple divisions, including scheduling, assignment and review of divisional work, coaching and development of staff, performance management, including discipline, recruitment and retention, while promoting a culture of innovation and inclusion among managers and staff.

• Prepares provisional and annual operating and capital budgets, in consultation with the Director, implements, monitors and controls expenditures to ensure adherence to the budget.

• Prepares, directs, and coordinates reports and presentations to Council, task forces, advisory committees, and a variety of other community interests and authorities.

• Attendance Council and other meetings as required.

• Fulfills the acting Director role as required.

• Performs related duties in keeping with the purpose and accountabilities of the position.

Qualifications: Requirements for this position include:

• Completion of a university degree in Arts Administration/Management, Arts Leadership, Cultural Studies/Planning, Museum Studies, Museum and Cultural Management, or similar related and relevant field, and completion of coursework or certificates in leadership, business management, or human resources management. Master’s degree considered an asset.

• Extensive related experience in progressively senior and complex roles that demonstrates a thorough knowledge in the development and delivery of arts, culture and heritage strategies, policies, procedures, and programming along with key Community Services departmental and supervisory functions;

• An equivalent combination of education and experience may be considered

• Considerable experience in a public sector environment, including the development and oversight of project plans, and initiatives, conflict resolution, provision of excellent customer service, and exercising of sound judgement.

• Considerable knowledge of municipal governance, community development, partnership-based service delivery, and relevant legislations, bylaws, and regulations.

• Considerable experience managing cultural facilities such as arts centres, museums, including curatorial experience, and overseeing third-party operators of public art, culture, and heritage facilities such as theatres and galleries.

• Considerable experience in strategic planning, policy development, financial management, and program delivery related to arts, culture and heritage.

• Demonstrated leadership skills, including extensive experience supervising, coaching, mentoring, and supporting diverse staff teams, as well as providing informal advice and guidance to external partners.

• Ability to incorporate a wide range of considerations and perspectives into strategic leadership for arts, culture, and heritage, including considerations for Reconciliation, DEIAR, community development, partnership opportunities, and economic development.

• Strong analytical and problem-solving skills, including the ability to assess complex information and competing priorities, and develop practical creative solutions and recommendations for senior leadership and Council.

• Extensive experience in interest holder engagement, relationship-building, facilitation, negotiation, and conflict resolution, with the ability to work independently, build consensus, influence, recommend, and implement change initiatives.

• Ability to establish and maintain effective working relationships with elected officials, directors, direct reports, local business, the public, and various other internal and external contacts.

• Well-developed planning and coordination skills to support the management of the department’s functions and integrate work with City strategic priorities.

• Exceptional written and verbal communication skills, and interpersonal skills.

• Ability to pass and maintain a satisfactory Police Information Check.

Application Webpage: https://www.newwestcity.ca/employment

How to Apply: Apply by sending your cover letter and resume in one document at www.newwestcity.ca/employment by October 13, 2026

Application Deadline: October 13th 2026

Additional Information: We offer our employees great work-life balance, competitive salaries, comprehensive health, benefit and retirement plans (a percentage in lieu of benefits for auxiliary positions), education and training opportunities and challenging and rewarding work.

Join a team of enthusiastic and innovative employees, and help us build a vibrant, compassionate, resilient city where everyone can thrive.

To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest.

New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples. 

It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. 

We are learning and building relationships with the people whose lands we are on.

We thank all applicants for their interest and advise that only those selected for an interview will be contacted.

This position is only open to those legally entitled to work in Canada.

Use of AI: No

Job Poster: Human Resources

Job Poster Email:hr@newwestcity.ca