Organization Name: Royal BC Museum

Location: Victoria

Compensation: $108,500 - $144,300

Organization Homepage (URL): https://rbcm.ca//

About the Organization: The Royal BC Museum, which includes BC Archives and IMAX® Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. The museum celebrates the province’s diverse landscapes and the lives of the people who live here, enables research and knowledge sharing that advances our understanding of our world, and provides a dynamic place for discussion and reflection. IMAX® Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

The Royal BC Museum is located on the traditional territory of the the lək̓ʷəŋən (Lekwungen) peoples, known today as the Songhees and Xwsepsum Nations.

Social Media: N/A

Description and Duties: JOB OVERVIEW

Under the direction of the Vice President, Archives, Research and Collections, and in accordance with the Royal BC Museum’s mandate and strategic plan, the Director of Archives inspires, promotes, develops, and manages a department that:

• Provides exceptional stewardship of, and access to, the province’s archival collections

• Contributes to audience-focused public programs, exhibitions and websites

• Collaborates effectively with colleagues, partners and stakeholders to deepen knowledge and widen understandings of British Columbia

• Oversees the move of the archives collection to the Provincial Archives, Research and Collections building (PARC Campus)

• Works with Indigenous communities, residential school survivors, their families and other partners to provide access to residential school records

ORGANIZATIONAL RESPONSIBILITIES

The Director of Archives is responsible for providing expert knowledge about archival and other historical records in a variety of formats and strategies to gain access to their content. This position manages the staff responsible for the appraisal, acquisition, arrangement and description of - and access to - records as well as preservation department. 

Other responsibilities include: 

• Support the Museum’s mission, vision, values and core commitment to being user-centred, respecting staff expertise, supporting Indigenous voices, and embedding institutional relevancy for the future

• Contribute to and support the Museum and Archive’s strategic roadmap, annual priorities and institutional initiatives such as EDIA advancement

• Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation and openness to many perspectives

• Participate in a culture of ongoing learning, collaboration, innovation, creativity and community engagement

• Undertake initiatives in the spirit of and according to the principles of the United Nations Declaration on the Rights of Indigenous Peoples, the B.C. Declaration on the Rights of Indigenous Peoples Act, and the Truth and Reconciliation Commission Calls to Action

• Contribute to the leadership of the organization as a cooperative member of the Directors’ Circle

ACCOUNTABILITIES

Oversight of the Archives Department

• Establishes department priorities and objectives under the Royal BC Museum’s strategic plan and reports on status of program initiatives

• Ensures integrity, authenticity and security of information in digital archival collections

• Manages digital archival collections, including metadata creation and delivery, intellectual property rights including scholarly and commercial licensing, and assuring the preservation of materials

• Maintains knowledge of and ensures adherence to national and international standards and legislation associated with archival information

• Creates and implements a partnership strategy to ensure adequate resources for digitization and digital conversion

• Oversees the management of audio-visual and film collections and implementation of preservation strategy (may or may not be digitization) for multi-media formats

• Oversees the preservation department and creates and implements a digitization strategy

• Oversees the licensing function and provides customer focussed support on external requests

• Conducts negotiations and enters into agreements with individuals and organizations for the acquisition of records of historical significance

• Ensures the BC Archives and its patrons adhere to relevant legislation including copyright legislation and Freedom of Information and Protection of Privacy legislation

Leadership

• Provides effective, consistent and accessible management by clearly and regularly communicating work requirements in accordance with department plans, delegating responsibilities as appropriate, seeking ideas and feedback from staff to encourage a team-based environment, and monitoring and directing multiple teams as required

• Provides leadership and direction and implements the departmental plan ensuring the respect and acknowledgement of staff expertise from across the organization

• Conducts regular performance reviews, annual appraisals and other such performance reviews as may become necessary; manage holidays, illness and other issues arising; recruit and induct new staff; and ensures all staff are provided with appropriate professional development opportunities

• Develops and implements a departmental plan and associated policies and procedures monitoring and amending them as required

• Proposes, develops and manages short and long-term projects that have clear goals, objectives and deliverables, in accordance with the project management processes

• Provides regular communications including collection and project status updates to staff, the Directors’ Circle, the Executive Committee and external partners

• Collaborates on the development, implementation and routine review of the institutional policies related to archives, research, and collections

• Maintains a collaborative approach to collections management through effective communication and planning with staff, the Directors’ Circle and Executive Committee, other collecting institutions, Indigenous communities, academic institutions, external partners and the public

Archival Practices

• Provides senior leadership and strategic direction for the management of current and archival records

• Participates as a member of the Information Management Advisory Committee to administer the Information Management Act by reviewing and endorsing record retention schedules of all public service organizations, from a government-wide perspective and making recommendations to the Records Officer

• Fulfils a number of legally mandated responsibilities. BC Archives is integral to the operational areas of most public service organizations (e.g. Legal Services Branch, Commissions, Queen’s Printer, OCG, Vital Statistics, Elections BC). This position provides advisory services to the Legislative Assembly, Government House, Executive Council and individual members

• Develops and maintains mutually supportive contacts and manages agreements across a wide range of institutions including academic and cultural institutions

• Provides leadership to the archival community (including museums and Indigenous organizations) by facilitating training for capacity development, coordination of collection mandates and leading shared initiatives. Works with partner organizations such as UBC’s Indian Residential School Centre for Dialogue and History and the National Centre for Truth and Reconciliation and with Indigenous communities and residential school survivors to provide access to residential school records

Moving the Archives

• Responsible for completing the preparation and the move of the archival collections into PARC Campus, a new purpose-built collection and research building in Colwood BC

• Collaborates across the organization to ensure the successful transition to PARC Campus, and oversee and support permanent and auxiliary staff through all stages of this project

• Collaborate with the IT department to barcode collections and to participate in collection data projects such as implementation of a new collection location system

Project Management

• Plans, develops, implements and oversees short and long term projects:

o Leads project teams to deliver major projects in accordance with project management standards

o Develops and determines project goals, objectives, and outcomes to align with the direction of the Royal BC Museum

o Determines the appropriate resourcing levels (e.g., staff, contractors, budget) to deliver the project

o Develops and maintains partnerships with internal and external partners and stakeholders to achieve the operational mandate

o Manages the financial resources for the project

o Reviews and approves project evaluation and post-implementation reviews, including implementation of any required business changes

Financial Responsibility

• Prepares and/or negotiates contracts, monitors performance and authorizes payment of contractors

• Exercises full financial responsibility by:

o Managing an annual operating budget 

o Preparing and managing project budgets in close liaison with departmental staff and in strict accordance with standards set out by the Finance Department

o Preparing and/or negotiating contracts, monitoring performance and authorize payment of contractors

Staff Supervision

• Directly supervises 5 staff

• Supervises 20+ staff through subordinate supervisors

Qualifications: JOB REQUIREMENTS

Education and Experience

• Master’s degree in Archival Studies or Library & Information Science with a specialty in archives PLUS at least five years of experience providing leadership within an archives, museum, library, gallery or other cultural organization including managing, mentoring and developing staff; AND at least five years of experience as an archivist or librarian in an archival setting, with increasing levels of responsibility.

o An equivalent combination of related education and experience may be considered.

Preference may be given to applicants with one or more of the following:

• Experience establishing collaborative relationships and partnerships with municipal, provincial, territorial and/or federal governments on matters related to archival records and/or cultural heritage

• Experience working in partnership with Indigenous governments, communities and/or organizations

• Experience cultivating strategic relationships and collaborative projects with institutions in the Galleries, Libraries, Archives, and Museums (GLAM) sector

• Experience providing reference services, with a demonstrated user-centered service philosophy and client focus

• Experience managing projects, including budget planning and monitoring

• Applicants who self-identify as Indigenous (First Nations, Métis or Inuit) with the required combination of education and experience

PROVISO/WILLINGNESS STATEMENTS 

• Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position)

• Willingness to work from more than one work location is required.

• Must have and maintain a valid BC driver’s licence or equivalent.

• Travel, as necessary, is a requirement. Transportation arrangements must meet the operational requirements of the organization.

KNOWLEDGE, SKILLS AND ABILITIES

• Comprehensive current knowledge of national and international standards related to the description and management of archival information

• Demonstrated understanding of issues related to both digitized and born-digital formats, media, and migration

• A strong understanding of current and potential future trends for archives and how to incorporate them into planning

• Excellent organizational skills 

• Excellent verbal and written communication skills 

• Ability to positively change a work culture

• Ability to forge relationships with colleagues, public, partners and stakeholders

• Ability to work with initiative, prioritize tasks and work to deadlines 

• Ability to hold others accountable for delivering on goals

• Ability to both lead and work collaboratively as part of a team

• Ability to encourage the development of unique approaches and creative solutions

• Ability to carry out primary and secondary source research 

• Ability to engage in public relations and communicate with a wide variety of people 

• Ability to use office tools and equipment such as computers, scanners, and computer databases and software

INDIGENOUS RELATIONS AND BEHAVIOURAL COMPETENCIES 

• Cultural Agility is the ability to work respectfully, knowledgeably and effectively with people with different cultural backgrounds.

• Building a Trust-based Relationship requires a fundamental understanding that “relationship” is the foundation from which all activities happen, and that building a good relationship takes time and commitment.

• Building Strategic Alliances involves knowledge and skills to engage in internal and external stakeholder analysis and to negotiate agreements and alliances based on a full understanding of power and politics.

• Change Management is the ability to support a change initiative that has been mandated within the organization. It involves helping the organization’s members understand what the change means to them and providing the ongoing guidance and support that will maintain enthusiasm and commitment to the change process.

• Holding People Accountable involves setting high standards of performance and holding team members, other government jurisdictions, outside contractors, industry agencies, etc., accountable for results and actions.

• Leadership implies a desire to lead others, including diverse teams. Leadership is generally, but not always, demonstrated from a position of formal authority. The 'team' here should be understood broadly as any group with which the person interacts regularly.

• Innovation indicates an effort to improve performance by doing or promoting new things, such as introducing a previously unknown or untried solution or procedure to the specific area or organization.

Application Webpage: RBCMapplications@royalbcmuseum.bc.ca

How to Apply: Your application must clearly demonstrate how you meet the job requirements listed in the job profile. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying on.

Please submit your resume and cover letter in pdf format by Wednesday August 5, 2026 at 11:59 pm (PST) with the following subject line: “Last Name, First Name, RB2026-09 Director Archives” via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Deadline: August 5, 2026 at 11:59pm (PST)

Additional Information: This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status). 

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

Use of AI: No

Job Poster: PCWS PCWS

Job Poster Email: peopleanddevelopment@royalbcmuseum.bc.ca

Organization Name: Prince Rupert City & Regional Archives

Location: Prince Rupert, British Columbia

Compensation: $30.00 - $33.00 per hour/35 hours per week

Organization Homepage (URL): https://princerupertarchives.ca/

About the Organization: Established in 1980 and incorporated as a non-profit society in 1984, the Prince Rupert City & Regional Archives acquires, preserves, describes, and provides access to records documenting the history and development of Prince Rupert and the surrounding North Coast.

Our holdings include photographs, textual records, maps and architectural plans, audiovisual materials, newspapers, publications, and community records. These collections document the people, organizations, industries, cultures, and events that have shaped the region.

The Archives serves community members, researchers, students, educators, government agencies, heritage organizations, and members of the public through reference services, research assistance, exhibitions, educational programming, and access to archival collections.

Social Media: N/A

Description and Duties: The Prince Rupert City & Regional Archives is seeking an organized, collaborative, and service-oriented professional to join its team as Assistant Archivist (Archivist I).

Reporting to and working directly under the Head Archivist, the Assistant Archivist supports the professional and day-to-day operations of the Archives. The position will have a strong focus on processing archival collections, including accessioning, arrangement, description, physical rehousing, location control, and the preparation of finding aids and other descriptive tools.

The successful candidate will work with collections that include both newly acquired and previously unprocessed archival materials. They will help address the Archives’ processing backlog while improving the physical and intellectual control, discoverability, preservation, and accessibility of its holdings.

The Assistant Archivist will also contribute to reference services, digitization, collections maintenance, donor communications, public programming, and other operational priorities assigned by the Head Archivist.

Primary Responsibilities:

Archival Processing, Arrangement and Description

• Process archival accessions and previously unprocessed collections under the direction of the Head Archivist. 

• Survey collections and develop appropriate processing plans. 

• Arrange records according to provenance, original order, archival hierarchy, and established professional practice. 

• Prepare fonds-, series-, file-, and item-level descriptions, as appropriate. 

• Apply the Canadian Rules for Archival Description (RAD) and the Archives’ internal descriptive policies. 

• Create, edit, and maintain inventories, finding aids, authority records, accession records, and other descriptive documentation. 

• Conduct historical and administrative research necessary to establish the context of records and their creators. 

• Enter and update descriptive information in the Archives’ collections-management systems. 

• Record and maintain accurate shelving, container, and storage-location information. 

• Prepare descriptions and research tools for use by staff, researchers, and the general public. 

Collections Management and Preservation

• Accession incoming donations and transfers and assist with maintaining accession documentation. 

• Support the preparation and administration of deeds of gift, transfer forms, temporary custody forms, and related documentation. 

• Rehouse archival materials using appropriate enclosures and storage supplies. 

• Undertake physical processing activities such as foldering, boxing, labelling, numbering, and shelf arrangement. 

• Identify basic preservation concerns and refer significant issues to the Head Archivist. 

• Carry out appropriate preventive-preservation activities, including surface cleaning and the removal of damaging fasteners or enclosures. 

• Assist with environmental monitoring, collections inspections, storage planning, and emergency-preparedness activities. 

• Prepare, pack, receive, and relocate archival materials between workspaces and storage areas. 

• Help maintain orderly, secure, and accurate storage environments. 

Reference and Public Services

• Respond to routine reference inquiries received in person, by telephone, and by email. 

• Assist researchers in identifying and accessing relevant archival and published materials. 

• Supervise use of materials in the reading room and help ensure compliance with handling and access procedures. 

• Assist with researcher registration, request tracking, reproduction orders, and reference statistics. 

• Conduct research using archival collections, newspapers, directories, databases, and other local-history resources. 

• Apply established restrictions and procedures relating to privacy, copyright, donor agreements, and access. 

• Prepare digital reproductions, photocopies, citations, and permissions documentation when required. 

Digitization and Information Management

• Digitize photographs, documents, and other archival materials according to established standards and procedures. 

• Perform quality control and create appropriate filenames, folder structures, and metadata. 

• Assist with the management of digitized and born-digital records. 

• Assist with the maintenance and development of the Archives’ website, including updating content, organizing digital resources, improving website navigation and information architecture, and supporting online exhibits and collection-access tools. 

• Support data cleanup, database maintenance, digital-storage organization, and migration projects. 

• Contribute to the development and improvement of digital-preservation and digitization workflows. 

• Work with archival databases and collections-management systems such as DB/TextWorks, and ArchivEra, or comparable systems. 

Outreach and Organizational Support

• Assist with exhibitions, displays, presentations, workshops, educational activities, tours, and community events, and assist with maintaining accurate, accessible, and well-organized online content. 

• Prepare archival information for newsletters, social media, the Archives’ website, and other public communications. 

• Support collaborative projects with community groups, cultural organizations, libraries, museums, government offices, and educational institutions. 

• Assist with oral-history, documentation, and community-archiving initiatives when assigned. 

• Provide guidance to volunteers, students, interns, or temporary staff working on delegated archival projects. 

• Participate in staff meetings, project planning, professional development, and the review of archival policies and procedures. 

• Undertake other related archival, research, administrative, and operational duties assigned by the Head Archivist.

Qualifications: Required Qualifications:

• A master’s degree in library and information science, archival studies, library and information science, information studies, records management, public history, or a closely related discipline, with substantial education or training in archives; or an equivalent combination of education and relevant professional experience. 

• Demonstrated knowledge of archival principles and practices, including accessioning, appraisal, arrangement, description, preservation, and access. 

• Experience arranging and describing archival materials. 

• Working knowledge of the Canadian Rules for Archival Description. 

• Experience preparing finding aids, inventories, catalogue records, or other descriptive tools. 

• Experience safely handling and physically processing archival materials. 

• Strong research, writing, editing, and organizational skills. 

• Excellent attention to detail and the ability to produce consistently accurate work. 

• Ability to manage multiple assignments, establish priorities, and work effectively with limited supervision. 

• Strong interpersonal skills and the ability to work collaboratively with staff, volunteers, donors, researchers, and members of the public. 

• Proficiency with Microsoft Office or comparable workplace applications. 

• Ability to communicate clearly and professionally in person and in writing. 

Assets: 

• One to three years of professional or paraprofessional experience in an archives, library, museum, cultural centre, records office, or other heritage organization. 

• Experience gained through an archival or library practicum, internship, co-op placement, or substantial volunteer appointment. 

• Experience working with photographs, audiovisual records, maps, architectural plans, oral histories, newspapers, or born-digital records. 

• Familiarity with archival collections-management systems such as DB/TextWorks, AtoM, ArchivesSpace, ArchivEra, or similar platforms. 

• Knowledge of metadata standards, controlled vocabularies, authority control, and digital-preservation practices. 

• Familiarity with Canadian copyright, privacy, freedom-of-information, and access-to-information requirements. 

• Experience providing reference services or working directly with researchers and the public. 

• Experience with digitization equipment, image-editing software, and digital quality-control procedures. 

• Knowledge of British Columbia, Prince Rupert, or North Coast history. 

• Experience contributing to exhibitions, educational programming, community outreach, or grant-funded projects. 

• Knowledge of or experience with website design and maintenance, content management systems, website information architecture, web accessibility, user experience, or basic web technologies is considered an asset.

Application Webpage: https://princerupertarchives.ca/

How to Apply: Applicants are invited to submit a cover letter describing their interest in the position and explaining how their education and experience meet the qualifications, along with a current curriculum vitae and contact information for three professional references. 

Applications should be emailed to:

Brandon Carkner, Head Archivist

bcarkner@princerupertarchives.ca

Please use the subject line:

Application – Assistant Archivist (Archivist I)

Application Deadline: August 20, 2026, at 11:59 p.m. Pacific Time

Additional Information: Recent graduates with strong archival coursework and meaningful practicum or processing experience are encouraged to apply.

Working Conditions and Physical Requirements

This is an on-site position involving regular work in offices, and archival storage spaces.

The position requires the ability to:

• Work at a computer for extended periods. 

• Handle fragile, oversized, or stored materials using appropriate protective procedures. 

• Retrieve and return archival containers from shelving. 

• Use step stools or ladders safely. 

• Regularly lift and carry archival boxes weighing up to approximately 40 pounds. 

• Move heavier or oversized materials with assistance or appropriate equipment. 

The position includes:

• Three weeks of paid vacation annually. 

• Two weeks of paid sick leave annually. 

• Opportunities for professional learning and participation in archival projects, exhibitions, and community partnerships. 

• Eligibility for participation in the Municipal Pension Plan.

Any offer of employment will be conditional upon satisfactory professional references and the successful completion of all required employment screening, including a Police Records Check/Vulnerable Sector Screening. 

This is an on-site position based in Prince Rupert, British Columbia. The Archives welcomes applications from qualified candidates throughout Canada. The anticipated start date will be discussed with the successful candidate, and reasonable scheduling flexibility will be provided where relocation is required. 

Equity and Accessibility

The Prince Rupert City & Regional Archives is committed to an inclusive and respectful workplace. We welcome applications from qualified candidates with diverse backgrounds, identities, experiences, and perspectives.

Applicants requiring accommodation during any stage of the recruitment process are invited to identify their needs when contacted. Information relating to accommodation will be treated confidentially.

Use of AI: No

Job Poster: Brandon Carkner

Job Poster Email: bcarkner@princerupertarchives.ca

Organization Name: Ontario Jewish Archives

Location: North York, Ontario

Compensation: $72,000-$82,000

Organization Homepage (URL): www.ontariojewisharchives.org

About the Organization: The Ontario Jewish Archives serves as a living bridge between past, present, and future by collecting, preserving, managing, and making accessible the documented heritage of Jewish people across Ontario. Through professional archival practices, we safeguard irreplaceable records in Canada's largest repository of Jewish life—from cherished family photographs to institutional documents, personal correspondence, audiovisual materials, and born-digital records—against potential historical erasure. Our reference services connect researchers, families, and communities to these historical materials; strengthening Jewish identity, fostering intergenerational and cultural connections, and building vibrant opportunities to express our collective legacy.

Social Media: N/A

Description and Duties: 

The Ontario Jewish Archives, Blankenstein Family Heritage Centre (OJA), seeks a skilled, enthusiastic and motivated Reference Archivist to serve our active network of donors, researchers, and supporters.

The successful candidate will be responsible for archival services that support and expand the OJA’s engagement with the public and facilitates access to the OJA’s archival collections. These services include providing direct reference assistance to a wide range of remote and in-person researchers and users, supporting storytelling and oral history initiatives, managing record donation inquiries, developing research aids and guides for users, and programming the use of the OJA’s research room and storytelling lab. This role also involves assisting with other outreach activities as needed.

Responsibilities include, but are not limited to:

Reference Responsibilities

-Responds to and provides reference services to a range of publics including: academics, genealogists, cultural producers, educators, community organizations, the general public, and internal UJA staff
-Develops audience-appropriate research guides and tools for accessing the OJA’s collection, both in-person and online
-Applies applicable privacy and access procedures according to legislation and OJA policies
-Completes reproduction requests and all legal contracts for use and publication
-Performs basic preservation actions as required
-Digitizes as required and ingests collections into OJA’s digital repository
-Monitors use of reference room and storytelling lab (to open in late 2027)

Outreach Responsibilities

-Develops programming opportunities for OJA’s storytelling lab
-Curates storytelling submissions received through the OJA’s website
-Contributes content to OJA’s newsletters, UJA’s communications channels, and OJA’s social media platforms.
-Works closely with archivists to profile and highlight new acquisitions and researcher profiles across OJA platforms
-Develops and leads community archival literacy workshops

Other responsibilities

-Supports the OJA team with additional outreach and archival work as needed, including physical control and collection management responsibilities, curatorial research and design, speaking engagements, and walking tour administration.

Qualifications: 

-Master of Information with a focus on Archives and Records Management or equivalent

3-5-years of experience working in an archival institution with a focus on reference services and outreach.
-Demonstrated expertise in archival principles and practices, including appraisal, arrangement, description, and digital preservation.
-Proven experience delivering reference services and supporting diverse users with their information needs.
-Familiarity with conservation and preservation techniques, as well as the proper handling of a wide range of archival materials.
-Working proficiency in the application of the Rules for Archival Description (RAD).
-Thorough understanding of Canadian copyright, privacy, and access-to-information legislation.
-Knowledge of current oral history standards, methodologies, and best practices.
-Ability to conduct scholarly historical research and communicate findings effectively to diverse audiences.
-Proficiency in using social media platforms and digital engagement tools.
-Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
-Familiarity with archival and digital preservation systems, including InMagic and Preservica, is considered an asset.
-Insight into the history and development of Jewish communities in Canada, particularly the Ontario Jewish community, is considered an asset.
-Understanding of Canadian history is considered an asset.
-Proficiency in other language such as Hebrew, Yiddish or Russian are considered an asset

Application Webpage: https://uja.bamboohr.com/careers/314

How to Apply: Please apply using the application link.

Application Deadline: Aug. 24, 2026

Additional Information: 

*This is a full-time position. Salary Range: $72,000 - $82,000 annually, based on experience. The successful candidate will work on-site Monday through Thursday, with the option to work remotely on Friday. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

Qualified applicants are invited to submit a cover letter and resume.

Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.  

Commitment to Inclusion and Accessibility:

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.

Use of AI: No

Job Poster: Donna Bernardo-Ceriz

Job Poster Email: dbernardo-ceriz@ujafed.org

Organization Name: BMO

Location: Montreal, QC

Compensation: $26.80 hr

Organization Homepage (URL): ourheritagebmo.com

About the Organization: As the oldest bank in Canada, the Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group. 

The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

Social Media:N/A

Description and Duties: SPECIFIC ACCOUNTABILITIES: 

Cataloging historical and born digital collections. 
• Helping to facilitate the transfer of records and artefacts to the department 
• Performing basic preservation activities to safeguard the material 
• Cataloging all records and artefacts using inhouse standards 
• Digitizing collections for accessibility 

Assist in responding to research requests 
• Perform research activities using the database to respond to internal and external research requests 
• Digitize applicable records/images to respond to requests
• Manage access and copyright information for records 


Assist in special heritage projects including but not limited to: 
• Assist with the implementation of a Digital Asset Management System 
• Help facilitate heritage displays across Bank’s global real estate 
• Help facilitate the transfer of collections across sites 
• Assist with special projects relating to the promotion of the heritage and Archives.
• Travelling to US/Canada for special projects

Promote the history of BMO Financial Group. 
• Provide heritage tours in English and French 

• Develop, write, and publish content based on material from the archives for the Bank’s heritage website

• Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year

Qualifications: 

Knowledge: 

• Bilingual - French & English 
• Graduate degree in MLIS, specializing in Archival Science 
• Demonstrated experience describing and providing access to archival records
• Training in archival management and techniques of preservation 
• Knowledge of emerging trends in archival processing, access & management 
• Knowledge of trends in digital archival management 
• Knowledge of specialized archival software
• Proficiency in Microsoft Office
• Knowledge of Photoshop an asset

Skills: 
• Strong communication and inter-personal skills 
• Strong organizational/time management skills 
• Excellent writing skills
• Excellent attention to detail
• Experience with identification & management of confidential and other sensitive documents
• Project management skills 
• Archival skills in preservation & handling of delicate materials to industry standards.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required. 

A valid passport is required.

How to Apply: Please submit a cover letter with resume to Shawna.Satz@bmo.com

Application Deadline: Until Filled

Use of AI: No

Job Poster: Shawna Satz

Job Poster Email: shawna.satz@bmo.com