Organization Name: Lloydminster Museum + Archives

Location: Lloydminster, Saskatchewan

Compensation: Total Budget is $75,000

Organization Homepage (URL): https://www.lloydminster.ca/recreation-culture-community/lma-lcsc/

About the Organization: The Lloydminster Museum + Archives is seeking consultant proposals for an Archival Restructure Project. 

The Lloydminster Archives plays a vital role in preserving, managing, and providing access to the documentary heritage of this distinctive border community. Established and operated by volunteers from 2002 to 2020, the Archives was formally acquired by the City in 2020. Since that time, the collection has continued to expand and evolve. The Archives now operates within a municipal governance framework and must meet the standards consistent with public institutions. 

The LMA is seeking the services of a qualified consultant to develop a comprehensive plan and lead the transition of the Archives from a primarily volunteer-run model to a fully standards-compliant, policy-driven institution aligned with recognized Canadian archival standards and best practices.

Social Media: N/A

Description and Duties: 

At a minimum, the Scope of Work will include: 

• Conducting an in-person, comprehensive physical audit of the archival collection 

• Developing and implementing standardized operational procedures and frameworks, supported by training delivered by the Consultant to staff and volunteers 

• Drafting and establishing an archival policy, a strategic collecting plan, and long-term growth management strategy 

The primary objective is to transition the Archives into a fully functional, policy-driven institution operating in accordance with recognized Canadian archival standards, supported by trained personnel and strengthened collection stewardship practices. 

The project must be completed by December 1st, 2026.

Qualifications: 

• Minimum of five (5) years professional experience working within an archival institution 
  
• Proven experience conducting institutional audits and organizational restructuring 
  
• Demonstrated experience drafting or revising archival policies 
  
• Experience implementing standardized descriptive and procedural frameworks 
  
• Ability to provide references and work samples demonstrating similar completed projects
  

Application Webpage: 

How to Apply: Those interested can find the full Request for Proposal description at our website:  https://lloydminster.bidsandtenders.ca

Consultants are encouraged to create an account and register on Bids&Tenders in order to receive all updates and notifications pertaining to the project.

Application Deadline: April 24th, 2026

Additional Information: N/A

Use of AI: No

Job Poster: Elizabeth Brandeau

Job Poster Email: ebrandeau@lloydminster.ca

Organization Name: BMO

Location: Montreal, QC

Compensation: $50,000-$55,000

Organization Homepage (URL): ourheritagebmo.com

About the Organization: 

As the oldest bank in Canada, the BMO Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group. 

The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

Social Media: N/A

Description and Duties: 

Cataloging historical and born digital collections. 

• Helping to facilitate the transfer of records and artefacts to the department 
  
• Performing basic preservation activities to safeguard the material 
  
• Cataloging all records and artefacts using in-house standards 
  
• Digitizing collections for accessibility 

Assist in responding to research requests 

• Perform research activities using the database to respond to internal and external research requests 
  
• Digitize applicable records/images to respond to requests
  
• Manage access and copyright information for records 
  

Assist in special heritage projects including but not limited to: 

• Assist with the implementation of a Digital Asset Management System 
  
• Help facilitate heritage displays across Bank’s global real estate 
  
• Help facilitate the transfer of collections across sites 
  
• Assist with special projects relating to the promotion of the heritage and Archives.
  
• Travelling to US/Canada for special projects
• Promote the history of BMO Financial Group. 
  
• Provide heritage tours in English and French 
  
• Develop, write, and publish content based on material from the archives for the Bank’s heritage website
  
• Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year
  

Qualifications: 

Knowledge: 

• Bilingual - French & English 

• Graduate degree in MLIS, specializing in Archival Science 

• Demonstrated experience describing and providing access to archival records

• Training in archival management and techniques of preservation 

• Knowledge of emerging trends in archival processing, access & management 

• Knowledge of trends in digital archival management 

• Knowledge of specialized archival software

• Proficiency in Microsoft Office

• Knowledge of Photoshop an asset

Skills: 

• Strong communication and inter-personal skills 

• Strong organizational/time management skills 

• Excellent writing skills

• Excellent attention to detail

• Experience with identification & management of confidential and other sensitive documents

• Project management skills 

• Archival skills in preservation & handling of delicate materials to industry standards.

• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.

How to Apply: Please send a cover letter and your curriculum vitae to: Shawna.Satz@BMO.com

Application Deadline: April 24, 2026

Additional Information: N/A

Use of AI: No

Job Poster: Shawna Satz

Job Poster Email: shawna.satz@bmo.com

Organization Name: Kelowna Museums Society

Location: Kelowna

Compensation: $23.09/hr, plus 17% in lieu of benefits

Organization Homepage (URL): www.kelownamuseums.ca

About the Organization: The Kelowna Museums Society is located on the unceded territory of the Syilx/Okanagan people in the heart of the Okanagan Valley. Our mission is “to provide the public with educational exhibitions and programs that foster personal participation, stimulate curiosity, and engage the senses with the cultures, histories, and possibilities of the Okanagan region.”

Social Media: N/A

Description and Duties: 

The Archives Intern supports the institution in maintaining professional standards for managing and preserving its archival holdings. Primary responsibilities include processing archival materials (inventorying, researching, appraising, selecting, arranging, and describing) at the Kelowna Public Archives, located on the ground floor of the Okanagan Heritage Museum. The intern also contributes to preservation efforts through digitization, proper handling, and preventative conservation. Additionally, they enhance the oral history program by conducting interviews and preparing transcriptions. 

Main Duties:

• Process archival materials and apply the Rules of Archival Description

• Add and update digital records in the InMagic database

• Assess storage needs and optimize storage space

• Provide proper storage enclosures for archival collections

• Perform basic conservation treatments on archival collections

• Conduct oral history interviews 

• Assist researchers with inquiries

Qualifications: 

The intern must have successfully completed post-secondary school training in a recognized archival studies training program.

• Self-motivated and detail oriented

• Exceptional research and computer skills

• Excellent written and verbal communication skills

• Highly organized

• Sensitive to the requirements for handling archival materials and artifacts

• Demonstrates cultural sensitivity 

• Maintains health and safety standards 

• Satisfactory criminal record check

This position is funded by the Government of Canada’s Young Canada Works Building Careers in Heritage program. Applicants must meet the following criteria to be eligible for the internship:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada;

• be legally entitled to work in Canada (have a valid social insurance number);

• be between 16 and 30 years of age inclusively at the start of employment; and

• be a college or university graduate (certificate, bachelor's, master's or doctorate).

Application Webpage: www.kelownamuseums.ca

How to Apply: KMS is committed to providing a safe, respectful, inclusive, and healthy work environment. Please apply to hr@kelownamuseums.ca by April 26, 2026.

Application Deadline: April 26, 2026

Additional Information: Pay scale: $23.09/hr, plus 17% in lieu of benefits 

Duration: Full time (35 hrs/week for 11 months) May 4, 2026 to March 31, 2027

Use of AI: No

Job Poster: Amanda Snyder

Job Poster Email: hr@kelownamuseums.ca

Organization Name: Personal Literary Archive

Location: Mid Toronto, ON

Compensation: $25-$35/ hour based on experience

Organization Homepage (URL): Personal Literary Archive

About the Organization: Seeking a reliable, organized, and detail-oriented individual to assist an author with organizing and preserving a large body of archival materials, as well as providing general administrative support.

Social Media: N/A

Description and Duties: 

• Sort, organize, and catalog written materials
  
• Assist in preparing materials for submission to an archive or library, including organizing, describing, packing, and creating detailed inventory lists
  
• Develop and maintain organizational systems for both physical and digital files
  
• Assist with general administrative or project-based tasks as needed
  

Qualifications: 

• Literary archival experience. 5+ years with an archival organization
  
• Strong organizational skills and attention to detail
  
• Technically proficient (comfortable with digital file management, and commonly used software tools, including Google Workspace and Microsoft Office)
  
• Self-directed, dependable, and able to take initiative
  
• Respectful of privacy and able to maintain discretion
  

How to Apply: Please submit a brief summary of your relevant experience and why you would be a good fit for this role, as well as a resume and two references to thb2005lit@gmail.com.

Application Deadline: April 30, 2026

Additional Information:

• Combination of hands-on organizing and administrative work

• Flexible scheduling, 2-3 days per week

Use of AI: No

Job Poster Email: thb2005lit@gmail.com

Organization Name: University of Winnipeg Archives

Location: Winnipeg, Manitoba

Compensation: $22.56 to $31.66 per hour + 6% vacation pay

Organization Homepage (URL): archives.uwinnipeg.ca

About the Organization: 

The University of Winnipeg Archives is housed within the University Library. It holds the historical and institutional records of the University of Winnipeg, as well as a number of private collections of all media, including textual records, photographs, maps, plans, drawings and sound/moving image materials. It also houses the Rare Books Collection and the Western Canada Pictorial Index (WCPI). It is the responsibility of the Archives to make these holdings accessible to the University of Winnipeg and wider communities.

Social Media: N/A

Description and Duties: 

The Two-Spirit Archives Technician is a part-time, term position responsible for arranging and describing records from the Two-Spirit Archives according to archival standards and best practices for Indigenous and 2SLGBTQIA+ archives; working with Two-Spirit community members in augmenting existing record descriptions; researching and suggesting recommendations for improvements to the Archives practice for describing records of Two-Spirit, transgender, and other gender-diverse communities; and contributing to the ongoing operations of the Two-Spirit Archives, including providing support for reference and event planning.

Responsibilities:

• Research history and context of creation of Two-Spirit records
• Appraise material and select records for retention
• Physically process records (ex. remove staples/paper clips, rehouse boxes and folders)
• Arrange and organize records into series and sub-series
• Describe records at fonds, series, subseries, file, and item level (if needed)
• Create finding aids for collections using Manitoba Archival Information Network
• Conduct literature review relating to implementing best practices for describing 2S/trans/gender-diverse records
• Conduct research based on results of literature review
• Write report providing recommendations for implementation of improved metadata practices relating to these communities
• Review record descriptions requiring donor input
• Record information provided by donor
• Update finding aids to incorporate donor-generated metadata
• Research and respond to reference requests relating to the Two-Spirit Archives
• Assist as needed in planning events related to Two-Spirit Archives (ex. Pride Festival)

Qualifications: 

• Undergraduate degree in the fields of history, cultural studies, Indigenous studies, or women’s and gender studies is required
• An interest in pursuing a Master’s degree in the fields of archival studies or library and information studies is preferred
• Ability to easily learn new technologies
• Ability to listen carefully and pay attention to detail
• Strong verbal and written communication skills
• Ability to work independently and in a team environment
• Proficiency in Microsoft Office applications
• Flexible, adaptable, reliable, and organized

Preferred qualifications:

• Prior experience working in archives
• Prior experience with AtoM software
• Prior project work and/or project management experience
• Prior experience conducting research in an academic environment
• Prior experience working with Indigenous, 2SLGBTQIA+, or other marginalized communities

Application Webpage: https://young-canada-works.canada.ca/

How to Apply: Applications should be submitted through the Young Canada Works job portal by creating an account, clicking on the job title, and then on “Express interest in this job.”

Application Deadline: April 17, 2026

Additional Information:

This is an exciting opportunity for a student with an interest in archival studies, library and information studies, or related disciplines such as Indigenous studies, women’s and gender studies, cultural studies, and human rights, to make meaningful contributions to the development of an Indigenous/2SLGBTQIA+-focused archives; gain invaluable experience employing the technology, standards, and best practices for preserving and facilitating access to heritage resources; and to gain valuable research experience in an academic environment. The student would gain knowledge and experience related to records description and metadata, arrangement, outreach, and the online tools that facilitate access and use, with a particular emphasis on archives of Indigenous and gender-diverse communities.

Applicants must be registered in the Young Canada Works program and meet its eligibility, criteria found here:

https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html

The University Archives is located within the Library at the University of Winnipeg, which is located on Treaty One Territory and the National Homeland of the Red River Métis, in Wiiniibak, Manido Abi, the ancestral lands of the Anishinaabeg, Anisininew, Ininiwak/Nehethowuk, Oceti Sakowin/Dakota Oyate, and Michif (Métis) Peoples. The University of Winnipeg Archives is responsible for the effective and efficient management of records created by the University and its predecessor bodies, as well as selected records created by non-University entities.

Enquiries about the position may be addressed to Brett Lougheed, University Archivist/Digital Curator, b.lougheed@uwinnipeg.ca.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and strongly encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the University Archivist, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or archives@uwinnipeg.ca.

Use of AI: No

Job Poster: Brett Lougheed

Job Poster Email: b.lougheed@uwinnipeg.ca