Project Archivist, The Presbyterian Church in Canada Archives, Toronto, ON

Location: Toronto, Ontario, Canada
Compensation: Salary: $31.25 / hour (amounts to annual salary of $56,866 based on 35-hour work week)  

The Archives documents the life and work of The Presbyterian Church in Canada by acquiring and preserving records of enduring historical value to the Church. The Archives contains a multi-media collection with records dating back to the early 18th century. Record formats include: textual records, bound registers, photographs, architectural plans, microfilm, audiovisual materials, publications, and digital records.

Description and Duties   

• Job Title: Project Archivist
• Job Type: Full-Time, Contract (one year with possibility of renewal)
• Work location: National Office of The Presbyterian Church in Canada

Job Summary:

Reporting to the Managing Archivist, the Project Archivist will assist with projects related to: acquisition, appraisal, arrangement and description; research and reference services; records management; and digital records. This is a one-year, full-time, contract position with the possibility of renewal.

Key Responsibilities:
Acquisition, Appraisal, Arrangement, Description

• Acquisition, appraisal, preservation, arrangement and description of materials in backlog (ex. bound volumes, architectural plans, photographs, audiovisual materials, etc.) according to collection mandate and best practices
• Arrange and describe records according to standard archival practices, using the Rules for Archival Description (RAD)
• Create and update finding aids for both new and existing collections
• Create and maintain databases using InMagic DB/Textworks
• Apply basic preservation management to archival holdings and ensure materials are properly stored
• Identify access and copyright restrictions in new and existing accessions

Research and Reference Services

• Respond to basic reference inquiries from the Church-at-large and the general public while adhering to the Church's privacy policies
• Assist researchers in the Archives' reading room and promote user guidelines
• Complete reproduction work from various textual and graphic sources for researchers and staff

Records Management

• Assist with National Office's semi-active records
• Assist with the digitization of National Office records

Special Projects

• Undertake special projects as needed
• Support preparations for the upcoming office move.

Qualifications:

• Post-secondary degree in Information Studies with a focus on Archives and Records Management (or a suitable equivalent)
• Minimum 1 year of work experience in a recognized archive

Work Requirements:

• Knowledge and understanding of archival theory, standards, and best practices
• Proficiency in digital records management and digital archival practices
• Experience creating archival descriptions according to the Rules for Archival Description (RAD) and familiarity with other metadata standards
• Experience using archival management systems and databases
• Knowledge of relevant legislation and/or policies that govern access to records, specifically copyrightand privacy
• Proficiency with Office 365, SharePoint, Adobe, DB/Textworks, and AtoM, with the ability to adapt tonew technologies
• Strong communication skills, both written and verbal
• Proven customer service skills
• Ability to work both independently and collaboratively within a team
• Strong research skills
• Demonstrated organizational and time management skills with excellent attention to detail
• Knowledge of the history, beliefs, structure, programs, and polity of The Presbyterian Church inCanada an asset
• Ability to lift boxes weighing up to 40 lbs.
• Work is done in-person at the national office of The Presbyterian Church in Canada
• May be required to provide a Criminal Records Check - Vulnerable Sector

Additional Information

What We Offer:

The Presbyterian Church in Canada offers meaningful opportunities to have a positive impact on people and communities in Canada and around the world. We are committed to fostering a culture that is inspiring, caring, and inclusive.

Inclusion and Accessibility:

The Presbyterian Church in Canada is committed to inclusive, accessible, and barrier-free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require accommodation, and we will work with you to ensure a barrier-free hiring process.

How to Apply    

Qualified candidates are invited to submit their application including cover letter and resume with the title "Project Archivist" in the subject line to Colleen McCue, Senior Administrator (cmccue@presbyterian.ca).

This contract posting will remain active until 5pm on Thursday, February 6, 2025.
Application Webpage (URL) https://presbyterian.ca/job/project-archivist/
Application Deadline: Thursday, February 6, 2025 by 5pm

Job Posting document