Scope and Content Monthly ACA Newsletter
April 2024, Volume 5, Issue 4
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Click here if you are having trouble reading the newsletter.
Scope and Content will be published May 2, 2024. If you have any comments or feedback, please contact the Communications Committee.
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Welcome to April everyone!
I can’t believe it is just over 2 months until the 2024 ACA virtual conference: “Future-Proofing: Centring Care Now for Archives Tomorrow”! While the conference website and program are still being developed, I have had a peek at the line-up, and it looks amazing! Registration is now open, and at $150 for ACA members it’s an incredible price point for such a stellar professional development opportunity! So don’t forget to register before June 10!
‘Tis the Season!
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With conference season now in full swing, I’d like to give a shout out to our sister organizations, the Archives Association of Ontario, and the Archives Association of British Columbia to encourage folks to consider registering for their upcoming conferences as well!
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Archives Association of Ontario’s 2024 virtual conference [REDACTED]: Access, Privacy and Addressing Ethical Accessibility, May 8-10, 2024, via Whova. Check out their draft conference agenda, and their registration pages. Registration fees are $100 for AAO members, $200 for non-AAO members.
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Archives Association of British Columbia and ARMA Vancouver Island are hosting their 2024 Joint Virtual Conference "Going further together: Connectivity and partnerships in the information profession," May 29-31, 2024 via Zoom. Check out their call for speakers and proposals here (deadline is Friday, April 19).
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Volunteers still needed!
Please consider volunteering for the ACA to re-energize your professional self, meet new people, learn new skills, and be part of your collegial community. Time commitments vary, but on average only 2-3hrs/month is required, and the rewards are exponential! We have many exciting committee positions that currently need filling:
The ACA Volunteer Form can be found here. |
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As the year of 2024 marches into April (see what I did there?) and time seems to once again be at a premium it can be hard to stop and smell the roses. Sometimes we are doing so much work that it seems like we never accomplish anything but if we only take a step back, we can see that so much has been accomplished. I feel the same about the work being carried out by the ACA and all of it carried out by volunteers at that. It is really remarkable that so many moving pieces are coordinated and controlled, moving from what seems like chaos at times into something amazing and real. Being on the Board has been such an eye-opening experience and one which I am so glad I stepped up for. I realize not everyone is in a position to volunteer, so we on the Board are always appreciative of anyone who is able to make the time commitment, and we hope that every member is able to see all the hard work that is done by the special interest sections, the student chapters, the committees, working groups, and by the Board. It is always easy to look at all the work yet to be done and sometimes hard to see the forest for the trees but when we are able to take stock of everything, we can see how far we’ve come. The ACA of today is not the ACA of yesterday, and it is an honour and privilege to be one of the people that helps to shape what is gets to become.
Angela Fornelli
Vice-President
vicepresident@archivists.ca
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ACA 2024 Virtual Conference
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City of Edmonton Stoplight Control, Edmonton, Alberta, 15 March 1961.
Photograph by Richard G. Proctor. c. Provincial Crown, Item RP596.1,
Richard G. Proctor Photography Fonds, Provincial Archives of Alberta. |
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Conference Registration is Open Now!
Registration for the 2024 Virtual Conference – “Future-Proofing: Centring Care Now for Archives Tomorrow” is now open!
Subsidized registration is available for members. Please fill out the application for fee subsidy, or contact the Executive Director.
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ACAF Silent Auction
The ACA Foundation’s annual silent auction is seeking donations! Do you have anything wild and wonderful you want to share? Consider donating it to the ACA Foundation silent auction to be held during the 2024 ACA Virtual Conference.
The submission form is here. For more information, contact Kyle Pugh, Chair, ACAF.
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Alpha Creamery Parade Float, 1958, City of Red Deer Archives, S13750
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Message from the ACA 2024 Virtual Conference Host Team
The countdown is on for the first ever ACA Virtual Conference to be hosted by a province! As the days tick down to June 11, I thought it would be fun to share some tidbits of information about Alberta in each Scope and Content.
Did you know that there are six UNESCO World Heritage sites located in Alberta? They are:
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Canadian Rocky Mountain Parks
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Dinosaur Provincial Park
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Head-Smashed-In Buffalo Jump
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Waterton Glacier International Peace Park
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Wood Buffalo National Park
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Writing-on-Stone Provincial Park/Áísínai’pi
Videos of Writing-on-Stone Provincial Park/Áísínai’pi and Head-Smashed-In Buffalo Jump are available on YouTube.
Anna Gibson-Hollow
Host Team Chair
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Reminder: Nominations open for Board of Directors election and for ACA awards
The Nominations and Awards Committee (NAAC) would like to remind everyone that nominations are open for both the Board of Directors and for ACA awards. The closing date for Board of Directors nominations is April 5, 2024, and the closing date for awards nominations is April 19, 2024.
Board of Directors
The NAAC is seeking nominations for the following ACA Board of Directors positions that are up for election in 2024:
The deadline for nominations is April 5, 2024, at 11:59 pm PT. Nominations can be submitted through the Nomination Form.
See the ACA website for more information about the nomination and election process. Full descriptions of the Board positions and the commitment required for each elected position are also available on the ACA website. See also the ACA Nominations and Elections Policy.
Online voting will open June 12, 2024 and close on June 18, 2024 at 11:59 pm PT. All members in good standing will receive an online ballot via email. The term of office for these positions is two years and will begin following the AGM on June 19, 2024.
Awards
NAAC is also inviting nominations from the Canadian archival community for the following honours:
The closing date for nominations is April 19, 2024. Information on each award as well as the nomination process can be found on the Honours and Awards page.
Questions about Board of Directors elections or awards should be directed to Alice Albarda (NAAC.Co-Chair2@archivists.ca) or Shannon Hodge (NAAC.Co-Chair1@archivists.ca), co-Chairs, NAAC. |
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ACA Hashtag Party
You’re invited to the ACA Hashtag Party! On the last Thursday of every month, the ACA Social Media Team organizes a hashtag party, which takes place virtually on Facebook, Instagram, and X (formerly Twitter). There is a different theme for each month, which we announce on social media and ARCAN-L in advance. On the day of the party, you can share materials in your collections related to that theme, tag us and use the hashtag, and we’ll re-share your post. The goal of the parties is to engage more with institutions across Canada, see what kinds of materials other institutions have, and promote weird, fun, and interesting items from your own collections.
Last month’s party took place on Thursday, March 28, and the theme was #ArchivesFeast! Thank you to everyone who joined this hashtag potluck – we so enjoyed seeing the presence of food in your histories!
The next ACA Hashtag Party will take place on April 25, 2024, and the theme will be #ArchivesVolunteers in honour of National Volunteer Week. We are looking forward to celebrating the amazing volunteers that support archival organizations across Canada, and the projects you wouldn’t be able to do without them! On the day, share your best materials related to volunteers and volunteer projects, and don’t forget to tag us and use the hashtag so we can re-share your posts.
The upcoming themes for the ACA Hashtag Parties will be:
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May 30, 2024: ArchivesFavouriteFormats
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June 27, 2024: ArchivesPlans
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July 25, 2024: ArchivesBigAndSmall
Keep an eye on future issues of Scope and Content and on all our social media accounts to learn more about what each of these themes mean!
For any questions or feedback, or if you have initiatives that you would like the ACA Hashtag Party to support, please email us at communications@archivists.ca.
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Carr McLean Discount Available for 2024
The Carr McLean
10% discount is available for both Individual and Institutional ACA
members for the entire membership year. This discount can be applied to
any order over $100 and is non-transferable. Contact the ACA Secretariat at executive.director@archivists.ca for the new discount code that will remain effective until December 31, 2024.
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Nominations and Awards Committee (NAAC)
The ACA is looking for volunteers for the Nominations and Awards Committee to be a part of the process to recognize and celebrate ACA members.
The mandate of NAAC is to manage the ACA Honours and Awards program as well as to support the succession of qualified members to serve on the ACA Board of Directors and its committees by facilitating the transparent search, nomination, and election process.
If this sounds like something that would be of interest to you and if you are an ACA member in good standing, please contact Angela Fornelli, Vice-President of the ACA (vicepresident@archivists.ca), or fill out the ACA Volunteer Form here! |
ACA Financial Review Committee (FRC)
The ACA’s Financial Review Committee (FRC) is looking for volunteers for a two-year term. The FRC is responsible for reviewing financial policy, budgets, and safeguarding the financial assets of the Association. These positions are open to all members. Early-career professionals looking for financial management experience may benefit greatly. If you have questions, please contact Kyle Pugh, treasurer@archivists.ca.
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In the Field: The ACA Blog
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From municipal and federal government to universities, from religious congregations to community organizations, archivists work in a variety of settings. This year, the ACA blog, In the Field, is setting out to talk to archivists across Canada about the unique joys and challenges of their work environments. We will feature a different type of archives each month, with the objective of showcasing the rich spectrum of archival work.
The Archives Spotlights series enjoyed a busy March as we focused on religious archives. Head to the blog now to read our interviews with Mary Flynn of the Sisters of Charity – Halifax, François Dansereau of the Archive of the Jesuits in Canada, and Rhiannon Allen-Roberts of Congregation of the Sisters of St. Joseph in Canada Consolidated Archives. In April, we’ll be exploring academic archives so keep an eye out for upcoming articles.
In the Field is always open for submissions! If you’d like to share your thoughts about community archives (or another topic!), or if you want your archives to be featured, reach out to us using the blog submission form.
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Thistle Rink, 1910, City of Edmonton Archives, EA-9-391. (This rink was host to the first meeting of the Alberta Legislative Assembly on March 15, 1906)
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The table of contents for Archivaria 97 (Spring 2024) is available now! Click here to view the latest contents.
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SYMPOSIUM : Digital Sobriety in Information Management
Date: Wednesday, April 17, 2024
10 a.m. – 1 p.m. Location: 1400 De Maisonneuve Blvd. W.
4TH SPACE
Join this symposium offering presentations by experts in sustainability! With presentations by four specialists from various fields, learn more about the environmental impact of digital technology and ways to reduce our digital management footprint through digital sobriety strategies.
This is a bilingual event that will also be broadcast on Zoom and YouTube. For more information, please follow this link: Digital Sobriety in Information Management - Concordia University.
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Save the Date: Muslims in Canada Archives webinar
S.I.S.A.R.O. invites you to a webinar exploring the work of the Muslims in Canada Archives (MiCA).
Join them on Thursday, May 2, 2024 at 3pm ET to hear how this participatory archive was founded, as well as its philosophy, processes, and objectives.
Register here.
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NEDCC Webinars and Workshops
The Northeast Document Conservation Center (NEDCC) specializes in conservation treatment, digital imaging, audio preservation services, and preservation training. Below are preservation training opportunities offered by the NEDCC in the upcoming months.
Full descriptions and registration are available online. Webinars are available to registrants for three months after purchase. Free webinars are available on YouTube.
April 9 – Managing Moving Image Collections
May 7 – No Budget Preservation Tips (FREE)
June 6– Writing A Disaster Plan Course (2 sessions)
Digital Preservation Outreach & Education Network (DPOE-N), as well as other organizations and state agencies, may provide scholarship funding for NEDCC's training programs. Contact them directly for details.
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Society of American Archivists - Archivists of Religious Collections Section
Here are the upcoming events from the Society of American Archivists – Archivists of Religious Collections Section:
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Lunch and Learn: More Product, Less Process, Holly Mengel, Thursday, April 11, 2024, 3:00 pm ET
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Archival Chat: Community Archiving with Madonna House, Kathy McVady, Thursday, April 18, 2024, 3:00 pm ET
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Archival Chat: Muslims in Canada Archives, Aly Rattansi, Muslims in Canada Archives, Thursday, May 16, 2024, 3:00 pm ET
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Archival Chat: Church of Jesus Christ of Latter-Day Saints Archives, Jeff Anderson, Thursday, May 23, 2024, 3:00 pm ET
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Archival Accessioning for Beginners with Nicole Menchise, Thursday, June 13, 2024, 3:00 pm ET
To register for any of these events, visit the SAA's website.
Visit their YouTube channel.
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Archives as Data: An Institute for Advanced Topics in the Digital Humanities for Archivists and Historians
The Institute for Social and Economic Research and Policy (ISERP) at Columbia University is coordinating a digital humanities workshop this upcoming summer entitled Archives as Data: An Institute for Advanced Topics in the Digital Humanities for Archivists and Historians.
Organized by Matthew Connelly, Professor of History, and Courtney Chartier, Director of the Columbia Rare Books & Manuscripts Library, this National Endowment of the Humanities (NEH)-funded program will offer practical training for historians and archivists in processing and analyzing textual data. Participants in the Archiving Digital Records workshop, designed for archivists, will learn how to use new technology to improve the description and arrangement of digital or digitized records, especially PDFs, and provide users with new ways to access them.
Participants will come together in seminar-style discussions on the novel challenges posed by doing archival research in the age of “big data.” The workshop will occur from June 10-21, 2024, at Columbia University. Attendance is free and the ISERP are funding travel and accommodation for participants in need.
Click here for more information and to apply.
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Merchandise: The Foundation is excited to say that we have added our purchasable merchandise to the ACA store! If you’d like some archives swag, the materials can be found here.
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AtoM Foundation – Seeking Volunteers
The AtoM Foundation is seeking volunteers to contribute their expertise and enthusiasm to the mission of facilitating access to archival collections. The Foundation’s role is to oversee and support the development, sustainability, and adoption of Access to Memory (AtoM) as a multilingual, multi-repository, open-source application for standards-based archival description and access.
As a volunteer with the AtoM Foundation, you will have the opportunity to:
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contribute to the development and improvement of AtoM software, a leading open-source archival application;
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assist in documentation and community-building efforts to ensure that users are equipped to make the most of AtoM and participate in its ongoing development; and
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collaborate with a broad community of archivists and information professionals dedicated to promoting access to cultural heritage.
The foundation is currently recruiting for the Board of Directors and the Foundation’s Roadmap Committee, as well as two new initiatives: the Communications Committee and the Technical Registry Working Group.
To express your interest in volunteering with the AtoM Foundation and for more information, click here or contact the Chair of the Board of Directors, anna.dysert@mcgill.ca. Applications are encouraged from anyone with an interest in AtoM and open-source software development, project management, fundraising, non-profit governance, or metadata and descriptive standards.
Learn more about the Foundation here.
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Pathfinder – Accepting Submissions
Pathfinder: A Canadian Journal for Library Science Students and Early Career Professionals is excited to announce that they are now accepting submissions for their upcoming issue. They welcome original scholarship in the fields of library science, information studies, archives, and other related fields.
They are seeking contributions from current Canadian LIS or archival students, library tech students, and early career professionals (individuals that graduated from LIS programs within the last two years) who either graduated from a Canadian LIS program or are currently working at a Canadian institution.
This year, submissions will be accepted until Sunday, May 5, 2024. Authors are encouraged to submit early, when possible, to ensure sufficient time to review submissions.
Manuscripts of interest include:
More information about our section policies and submission requirements can be found here.
The Pathfinder team of editors and peer reviewers — all of whom are also students and early career professionals — are looking forward to working with you! If you have any questions, please feel free to reach out at pfjeditor@gmail.com.
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Submit your job opportunity here and it will be posted to the ACA website. We will also share this opportunity on our social media channels.
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Archives Manager, Royal BC Museum, Victoria, British Columbia
Deadline: April 8, 2024
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Archivist, University of Toronto – Scarborough, Toronto, Ontario Deadline: April 19, 2024
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Archivist, Villa Maria Pastoral Centre, St. Paul, Alberta Deadline: Until position is filled
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Do you have news you’d like the ACA to share via its social media channels? The Communications Committee has created a form you can use to give us the details!
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The next issue of Scope & Content will come out on
Thursday, May 2, 2024. See you then!
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Contact Us
Suite 1912-130 Albert Street
Ottawa, Ontario K1P 5G4
Tel: 613-383-2009
Email: aca@archivists.ca
www.archivists.ca
The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.
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