Scope and Content Monthly ACA Newsletter
February 2024, Volume 5, Issue 2
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Click here if you are having trouble reading the newsletter.
Scope and Content will be published March 7, 2024. If you have any comments or feedback, please contact the Communications Committee.
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February has always seemed to be a month on the precipice of change – we have come through the madness of December, have ushered in the new year, and can now perhaps take a moment to reflect on where we are and where we’ve yet to go. In this shortest of all the months, we have many days of import: Imbolc, Groundhog Day, Chinese New Year,Tết Nguyên Đán, Mardi Gras, Valentine’s Day, Basant Panchami, Lent, and Family Day, just to name a few, and of course it is Black History Month.
One of the things I remember from my elementary school days (the decade of which shall remain a mystery) was learning about how Canada, unlike the melting pot of our neighbours to the south, is a mosaic. I’ve always liked that analogy, that we are a country made up of millions of little pieces that at first glance may not look like they fit together, yet they do, and that each piece retains a sense of autonomy while at the same time working with all the others to make the bigger picture of something beautiful.
So much work has been done in Canada to ensure that the history of the individual mosaic pieces are captured. That is not to say that we don’t have holes to repair and restore in many areas, but sometimes we need to take a step back to take a look at how far we have come. There is wonderful work being done in many places. Here is a sample of just a few resources:
As archivists we know there is still a lot to be done to maintain the significant history of the important communities, new and old, that make up our country, but as we are still at the tail end of winter waiting for the thaw of spring, let us look both ways to acknowledge not just the work yet to happen but also the notable strides made.
Angela Fornelli,
vicepresident@archivists.ca
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The Board was notified by our auditor, Ouseley Hanley Clipsham Deep LLP, that they would be unable to undertake the ACA’s audit for 2023. A number of auditing firms were contacted, and the Board approved the nomination of Andrea Poole from the firm of Numeris CPA as the auditor for the 2023 year. Should you have any questions or concerns, please do not hesitate to contact me.
The ACA Board is pleased to say that we recently submitted a grant proposal to the Documentary Heritage Communities Program. If successful, the Board will use these funds to completely revamp our website and institute a brand refresh in commemoration of the ACA’s 50th anniversary in 2025. We will keep you apprised of the application status.
Kyle Pugh,
treasurer@archivists.ca
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Hello, everyone. I have made the difficult decision to resign as co-Editor of Scope and Content. This issue will be my last. I'd like to thank Jo McCutcheon, Karen Suurtamm, Gillian Leitch, current co-Editor Olivia White, and Ashlynn Prasad for our collaborations at different times over the three years I've worked on S&C. I've really enjoyed being part of a team that produces a quality product for the ACA.
If you have a keen eye for detail and would like to join Scope and Content, please contact Ashlynn Prasad, Communications Committee Chair. I'm also happy to answer any questions about it.
Thank you all for reading Scope and Content!
Kelly Turner
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ACA 2024 Virtual Conference
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Call for Student papers and the emerging voices session
ACA Virtual Conference, June 10-13 2024
The ACA 2024 Conference Program Team invites students of library, archives, and information studies who have written a paper, conducted research, or participated in a project to share their experience and submit proposals. Take it to the next level and gain valuable public speaking skills while building your resume. We encourage you to submit proposals related to the key topics of the ACA 2024 Conference: Artificial Intelligence and Archives; the Climate Crisis; and social and political conflict. However, the CALL for Student Papers and the Emerging Voices Session welcomes all topics and first-time presenters!
All student submissions will be considered by the ACA Foundation Board Members for selection in the Emerging Voices Session. Three successful applicants will be invited to present virtually in the Emerging Voices Session and will receive a monetary award and complimentary conference registration. To receive this award, you must be an ACA Student member. Submissions that are not selected for the Emerging Voices Session will be considered for the general conference program.
Deadline for submissions is February 19, 2024, at 11:59 pm MST.
ACA 2024 Student Submission Form
If you have any questions, please contact the Chair of the ACA Conference Program Team at Program.team@archivists.ca.
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City of Edmonton Stoplight Control, Edmonton, Alberta, 15 March 1961.
Photograph by Richard G. Proctor. c. Provincial Crown, Item RP596.1,
Richard G. Proctor Photography Fonds, Provincial Archives of Alberta. |
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Introducing the ACA Vitual Conference Host Team!
The ACA 2024 Virtual Conference Host Team is ready to serve you! Although we got a bit of a late start (our inaugural meeting was on December 12), we have hit the ground running discussing our plans, hopes, and dreams for the first ever conference to be hosted by a province. We are excited to work with the Program Team and the Conference Planning Committee to add some fun activities to the program, as well as highlight some of the heritage and archival institutions in the host province.
So, without further ado, allow me to introduce your ACA 2024 Virtual Conference Host Team (in alphabetical order by first name):
Alyssa Hyduk, Anna Gibson Hollow (Chair), CJ Reynolds, Jason Nisenson, Karen Langley, Lisa Lawlis, Lisa Smith, Nicole Aminian, and Sherry Heschuk.
If you have any ideas or suggestions for us, please send an email to host.team@archivists.ca.
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Nominations open for the Board of Directors election and for ACA awards
The Nominations and Awards Committee (NAAC) is now accepting nominations for both the Board of Directors and for ACA awards.
Board of Directors
The NAAC is seeking nominations for the following ACA Board of Directors positions that are up for election in 2024:
The deadline for nominations is April 5, 2024, at 11:59 pm PDT. Nominations can be submitted through the Nomination Form.
See the ACA website for more information about the nomination and election process. Full descriptions of the Board positions and the commitment required for each elected position are also available on the ACA website. See also the ACA Nominations and Elections Policy.
Online voting will open June 12, 2024 and close on June 18, 2024 at 11:59 pm PDT. All members in good standing will receive an online ballot via email. The term of office for these positions is two years and will begin following the AGM on June 19, 2024.
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Awards NAAC is also inviting nominations from the Canadian archival community for the following honours:
The closing date for nominations is April 19, 2024. Information on each award as well as the nomination process can be found on the Honours and Awards page.
Questions about Board of Directors elections or awards should be directed to Alice Albarda (NAAC.Co-Chair2@archivists.ca) or Shannon Hodge (NAAC.Co-Chair1@archivists.ca), co-Chairs, NAAC. |
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ACA Mentorship Program
This year we had a record-breaking 42 mentees sign up for the Mentorship Program! This almost doubled the numbers we had last year. A huge thank-you to the mentors from across the country who are volunteering their time and experience to the mentees this year.
Emails regarding matches were sent out on February 1, so please check your email.
Any questions or issues can also be directed to Mentorship Program Coordinators, Nicole Aminian and Kyle Pugh at mentorship.program@archivists.ca.
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ACA Hashtag Party
You’re invited to the ACA Hashtag Party! On the last Thursday of every month, the ACA Social Media Team organizes a hashtag party, which takes place virtually on Facebook, Instagram, and X (formerly Twitter). There is a different theme for each month, which we announce on social media and ARCAN-L in advance. On the day of the party, you can share materials in your collections related to that theme, tag us and use the hashtag, and we’ll re-share your post. The goal of the parties is to engage more with institutions across Canada, see what kinds of materials other institutions have, and promote weird, fun, and interesting items from your own collections.
Last month’s party took place on Thursday, January 25, and the theme was #ArchivesScience! Thank you to everyone who shared materials from their collections that helped us foster an appreciation for historical science materials.
The next ACA Hashtag Party will take place on February 29, 2024, and the theme will be #ArchivesBlackHistory! We are excited to honour and celebrate the diversity, histories, and cultures of Black people in Canada and to acknowledge the many everyday contributions of Black communities from across the country. On the day, share your best materials related to Black history and don’t forget to tag us and use the hashtag so we can re-share your posts.
The upcoming themes for the ACA Hashtag Parties will be:
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March 28, 2024:ArchivesFeast
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April 25, 2024:ArchivesVolunteers
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May 30, 2024: ArchivesFavouriteFormats
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June 27, 2024: ArchivesPlans
Keep an eye on future issues of Scope and Content and on all our social media accounts to learn more about what we’re interested in for each of these themes!
For any questions or feedback, or if you have initiatives that you would like the ACA Hashtag Party to support, please email us at communications@archivists.ca.
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Nominations and Awards Committee (NAAC)
The ACA is looking for volunteers for the Nominations and Awards Committee to be a part of the process to recognize and celebrate ACA members.
The mandate of NAAC is to manage the ACA Honours and Awards program as well as to support the succession of qualified members to serve on the ACA Board of Directors and its committees by facilitating the transparent search, nomination, and election process.
If this sounds like something that would be of interest to you and if you are an ACA member in good standing, please contact Angela Fornelli, Vice-President of the ACA (vicepresident@archivists.ca), or fill out the ACA Volunteer Form here! |
ACA Governance Committee
The ACA Governance Committee is embarking upon a membership renewal phase and requires several new members in the upcoming months.
The role of the Governance Committee is to assist the Board of Directors in creating an operational framework for the ACA that provides transparency, is accountable to the membership, and achieves the strategic aims of the ACA.
While this assistance may take the form of advice to Board members on governance-related issues, the work of the Committee is primarily focused on the development and revision of policies, procedures, forms, and other documents that guide the work of the ACA’s Board and Committees. The Committee meets monthly for approximately an hour via Zoom to discuss governance issues and review the policies drafted by Committee members.
If you are interested in joining the Governance Committee, please visit the Volunteer with Us page on the ACA website for more information. If you have questions about the Committee’s mandate and activities, please contact Ian Forsyth, co-Chair, at iforsyth@sfu.ca.
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ACA Financial Review Committee (FRC)
The ACA’s Financial Review Committee (FRC) is looking for volunteers for a two-year term. The FRC is responsible for reviewing financial policy, budgets, and safeguarding the financial assets of the Association. These positions are open to all members. Early-career professionals looking for financial management experience may benefit greatly. If you have questions, please contact Kyle Pugh, Treasurer@archivists.ca.
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Records Management Working Group
The ACA is seeking volunteers to help us look at the procedures, practices, and policies regarding the records management activities of the Association. We are looking for members in all stages of their careers who have a passion for records and archives to:
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Review current ACA records management practices;
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Review the ACA retention schedule;
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Review and revise the ACA Records and Archives policy; and
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Prepare records management processes in consultation with Executive Director.
Interested individuals must be able to commit to meeting at least monthly until all objectives have been met. More information about the responsibilities of the Records Management Working group can be found in the Records Management Working Group TOR.
If you are interested in volunteering, please sign up using the Volunteer Form: https://archivists_ca.formstack.com/forms/aca_volunteer_form. Please note, all volunteers with the ACA are required to abide by the ACA's Volunteer Code of Conduct.
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ACA@UBC Conference
The student chapter of the Association of Canadian Archivists at the University of British Columbia (ACA@UBC) is holding its 15th annual conference on Friday, February 16, 2024, 9:00 am - 5:00 pm PST. The conference theme is “Archives and the Environment: Land, Colonialism, and the Climate Crisis.”
To register, please click here. Registration will be necessary to receive the links to join any session, and students can register for free! For more information about the conference, please see the ACA@UBC website.
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M.A.S.I.S. Meeting
While the M.A.S.I.S. group has been quiet, we have still been holding meetings and events, and we would like to take this opportunity to invite you to let the co-Chairs know what types of or topics for meetings would encourage you to participate in future M.A.S.I.S. virtual meetups.
Our next meetup is March 7, 2024 at 2:00 pm EST.
Topics and ideas for future meetings that were discussed at our Fall get together included:
- Where does your archive live in your organization (i.e., as a part of corporate services, Information Services, Clerk’s division, etc.) and how does that help and/or provide challenges for you?
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Origin stories of how your municipal archives program came to exist
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What are your equipment needs and how easy is it / what are the challenges to getting what you need?
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Archive Access vs. Privacy
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Digital archiving
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Larger municipality issues and concerns vs. small municipal archive issues and concerns
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Government accessions vs. private
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What supports do you get and where are they lacking?
- Friends of societies
If folks have other ideas or some topic ideas listed resonate more than others, we encourage you to email either Jamie Sanford (MASIS.Chair1@archivists.ca) or Angela Fornelli (MASIS.Chair2@archivists.ca) to let us know.
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Carr McLean Discount Available for 2024
The Carr McLean
10% discount is available for both Individual and Institutional ACA
members for the entire membership year. This discount can be applied to
any order over $100 and is non-transferrable. Contact the ACA Secretariat at executive.director@archivists.ca for the new discount code that will remain effective until December 31, 2024.
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In the Field: The ACA Blog
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From municipal and federal government to universities, from religious congregations to community organizations, archivists work in a variety of settings. This year, the ACA blog, In the Field, is setting out to talk to archivists across Canada about the unique joys and challenges of their work environments. We will feature a different type of archives each month, with the objective of showcasing the rich spectrum of archival work.
The Archives Spotlights series begins this month with a spotlight on community archives. Keep an eye on the blog for our interviews with two community archivists in February, and stay tuned for our next monthly themes. In the Field is always open for submissions! If you’d like to share your thoughts about community archives (or another topic!), or if you want your archives to be featured, head to the blog submission form.
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NEDCC Webinars and Workshops
Multi-session courses in the upcoming months: - February 29, 2024: Preservation 101 Course (10 sessions)
- June 6, 2024: Writing A Disaster Plan Course (2 sessions)
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National Archival Appraisal Board: Pathway 1 to become a Practising NAAB Appraiser (PNA): Masterclass
From February 26-29, 2024, at the Nova Scotia Archives, Halifax, NS, this innovative 4-day intensive and hands-on training program, delivered by leading experts in archival monetary appraisal, will leverage your own extensive archival and heritage expertise, leading you through the policies and practices required to undertake both NAAB and independent archival monetary appraisal, through NAAB and independently. On the final day, upon successful completion of the summative assignment – a full archival monetary appraisal and a written monetary appraisal report – participants will become eligible to receive the Practising NAAB Appraiser credential. For more information and to register, visit the NAAB website.
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Society of American Archivists - Archivists of Religious Collections Section
Here are the upcoming SAA webinars open to everyone from now until April:
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Lunch and Learn: Privacy and Access Restrictions in Religious Archives: Thursday, February 15, 2024, 3:00 pm EST
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Lunch and Learn: Discovering Enslavement Histories in Catholic Church Records: Thursday, February 29, 2024, 3:00 pm EST
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Lunch and Learn: Ancestry Digitization Program: Thursday, March 21, 2024, 3:00 pm EDT
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Lunch and Learn: More Product, Less Process: Thursday, April 11, 2024, 3:00 pm EDT
And here are the upcoming Archival Chat sessions from now until May, also open to everyone:
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Archival Chat:Community archiving with Anglican parishes, Dez Nacario, Archivist: Thursday, February 22, 2024, 3:00 pm EST
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Archival Chat:Community archiving with Madonna House, Kathy McVady, Archivist: Thursday, April 18, 2024, 3:00 pm EDT
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Archival Chat:Muslims in Canada Archives, Aly Rattansi, Archivist:Thursday, May 16, 2024, 3:00 pm EDT
Visit their YouTube channel.
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Merchandise: The Foundation is excited to say that we have added our purchasable merchandise to the ACA store! If you’d like some archives swag, the materials can be found here.
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Oliver Wendell Holmes Award
The Oliver Wendell Holmes Award enables international archivists who are currently training or studying in the United States or Canada to augment their experience by travelling to the Annual Meeting of the Society of American Archivists. Recipients receive a certificate and a cash award of $1,000 to help cover costs of the 2024 SAA Annual Meeting for archives students who are not U.S. or Canadian citizens (or permanent residents) and are studying in the United States or Canada. Self-nominations are welcome.
For additional details and to preview the online application for the Holmes Award, click here. The deadline is February 28, 2024 at 11:59 pm CST. All applications must include the following:
- Personal statement/essay
- CV or resume
If you have any questions regarding the award or the application process, please contact Tamar Zeffren, Oliver Wendell Holmes Award Committee Chair, at tzeffren@ajhs.org.
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Call for Contributions: Opening the Archives: Access, Engagement, Innovation
The call for contributions is now open for the upcoming joint Australian Society of Archivists (ASA), Archives & Records Association of New Zealand Te Huinga Mahara (ARANZ), and Pacific Regional Branch International Council on Archives (PARBICA) conference Opening the Archives: Access, Engagement, Innovation.
The conference will be held in Ōtautahi | Christchurch, Aotearoa | New Zealand at the Te Pae Christchurch Conference Centre from October 22-25, 2024.
Theme
The conference aims to bring together a wide range of views on what ‘opening’ the archives means; how this has been, or might be, achieved, and when it should not. It is also a space to explore the challenges and opportunities posed by new technologies, increased accessibility, and the acknowledgement of historical and cultural sensibilities.
Submissions
We encourage submissions from all who engage with archives: students, new professionals, experienced archivists and recordkeepers, information professionals, academics, researchers, artists, and community members.
Proposals may include:
There are opportunities to present online or in-person.
Visit the ASA website for more information and to submit a proposal.
Submissions close:
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AEDT: 11:59 PM on Friday 16 February 2024
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AEST: 10:59 PM on Friday 16 February 2024
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AWST: 8:59 PM on Friday 16 February 2024
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ACDT: 11:29 PM on Friday 16 February 2024
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NZDT: 1:59 AM on Saturday 17 February 2024
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Submit your job opportunity here and it will be posted to the ACA website. We will also share this opportunity on our social media channels.
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Records Analyst, City of Richmond, British Columbia Deadline: February 11, 2024
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Archivist, Squamish Nation, West Vancouver, British Columbia Deadline: February 20, 2024
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Archivist, Royal BC Museum, Victoria, British Columbia Deadline: February 21, 2024
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Consulting Archivist, Arnprior & McNab/Braeside Archives, Arnprior, Ontario Deadline: February 24, 2024
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Archivist, Shingwauk Kinoomaage Gamig (Shingwauk Teaching Lodge), Sault Ste Marie, Ontario
Deadline: March 4, 2024
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Archivist, Villa Maria Pastoral Centre, St. Paul, Alberta Deadline: Until position is filled
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Do you have news you’d like the ACA to share via its social media channels? The Communications Committee has created a form you can use to give us the details!
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The next issue of Scope & Content will come out on
Thursday, March 7, 2024. See you then!
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Contact Us
Suite 1912-130 Albert Street
Ottawa, Ontario K1P 5G4
Tel: 613-383-2009
Email: aca@archivists.ca
www.archivists.ca
The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.
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