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Scope and Content

Monthly ACA Newsletter

July 2021, Volume 2, Issue 7

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Scope and Content is issued the first Tuesday of each month. If you have any comments or feedback, please contact the Communications Committee.

President's Message

Welcome to July, everyone. I hope you all are keeping cool, staying safe, and remaining grounded in these truly tumultuous and heartbreaking times.

In this edition of Scope and Content, read about recent ACA activities including the 2021 conference, the election results, as well as Archivaria awards.

Leadership Team Changes: A HUGE thank you to Rebecka Sheffield (Vice-President, 2018-2021), Jane Morrison (Secretary, 2018-2021), and Jeremy Heil (Director-at-Large, 2020-2021), who recently ended their terms as ACA Board Members. On behalf of the entire ACA, I wish to express my gratitude for their tremendous contributions towards our association. Also, a warm congratulations and a hearty welcome to our newly elected Board Members, 2021-2022: Anna Gibson-Hollow (Vice-President), Kaitlin Normandin (Secretary), and James Roussain (Director-at-Large). It’s great to have you on board!

Contact Me

As always, please feel free to email if you have any concerns about the ACA or any suggestions on how to make your association better. We always appreciate your feedback!

Warmest regards,  

Erica Hernández-Read, ACA President

Indigenous Matters Working Group

In recognition of the ACA’s ongoing commitment to equity, diversity and inclusion, a Working Group dedicated to reconciliation, relationship-building, and indigenization of the archives’ profession has been established. Comprised of Indigenous and non-Indigenous archivists and heritage professionals, the Indigenous Matters Working Group (IMWG) is responsible for recommending a strategic and coordinated approach to the ACA which will support this urgent and ongoing work. This Working Group will review the Reconciliation Framework and Final Report of the Response to the Report of the Truth and Reconciliation Commission Working Group (TRC-TF) of the Steering Committee on Canada’s Archives alongside the ACA’s current organizational structure, events and activities, membership framework, and educational offerings to create an Indigenous Matters Action Plan. This Action Plan will not only identify areas within the ACA which require de-colonialization work be undertaken, it will also identify priorities and strategies for how to engage in this work. Timeline for this work is two years beginning Summer 2021.


1. Purpose:  The Indigenous Matters Working Group is responsible for:

Reviewing the Reconciliation Framework and Final Report of the TRC-TF alongside the ACA’s current equity commitments, organizational structure, events and activities, membership framework, and educational offerings, etc., to create an Indigenous Matters Action Plan which will outline recommendations for immediate change.

This Action Plan will identify areas within the ACA that require de-colonialization work and identify priorities and strategies for how to engage in this work. The timeline for this work is two years beginning Summer 2021:

a)  Developing a guide to better archival practice for archival institutions that hold records relating to Indigenous communities;

b)  Developing a guide to archival practice for Indigenous organizations interested in obtaining information about non-Indigenous archival collections management;

c)  Identifying resources and existing systems of support both within and external to the ACA which furthers the objectives of reconciliation, relationship-building, and indigenization of the archival profession in Canada.

d)  Identifying resources and existing systems of support both within and external to the ACA which furthers the objectives of reconciliation, relationship-building and indigenization of the archival profession in Canada.

How to Get Involved: If you would like to be part of this small but mighty working group, please submit your statement of interest via our online volunteer application form.

Advocacy Update

1. Fundraiser for Melanie Delva

Many of you may know Melanie Delva, Reconciliation Animator for the Anglican Church of Canada (2017-present), former archivist/records manager/privacy officer for the Archives of the Anglican Diocese of New Westminster (2005-2017), and all 'round amazing human. On Wednesday, June 30, the town of Lytton ignited, and Melanie, her wife Erin, and their wee pup Dexter escaped their burning home with nothing but the clothes on their backs. To help this family get back on their feet, a fundraising campaign has been established with both their knowledge and their permission. If you would like to contribute, please visit their fundrazr page: Support Melanie and Erin who lost all their possessions in the Lytton Fire by Laurel Dykstra (

For more information on the devastation caused by the Lytton fire, please visit CBC News:

'Most homes' in Lytton, B.C., destroyed by catastrophic fire, minister says | CBC News

2. Confirmed Loss of the Lytton Chinese History Museum

The Lytton fire also destroyed the entirety of the Chinese History Museum, incinerating all but the information saved in their online database. In May 2021 this museum was awarded the Drs. Wallace B. and Madeline H. Chung Prize for Chinese Canadian Archiving by the Chinese Canadian Historical Society of B.C. For more information on this award and coverage of this immeasurable loss, please visit CBC News:

3. Unconfirmed Loss of the Lytton Museum & Archives

According to Ryan Hunt for the BC Museums Association, while they have not yet made contact with anyone from the Lytton Museum & Archives "...given the extent of the damage to the community, there is a strong possibility that this building was also destroyed." (See BCMA article: "Our Hearts Go Out to Those Impacted By Wildfires.")

While no amount of money can replace the unique archival and artifactual materials lost in this fire, the loss of personal possessions and community structures can indeed be replaced.  If you would like to help this community rebuild, here are some ways you can assist:

  • Global News has pulled together a listing of verified online fundraising and item donation campaigns
  • Lytton First Nation Community Emergency Support GoFundMe page

4. Residential School Records Support Group

I’ve been thinking a lot about our colleagues who are working with residential school records and worried about the toll such work might (will) inevitably take on everyone’s emotional, spiritual, and physical well-being. To help support colleagues engaged in this work, I’m trying to set up a very informal, respectful, and private “archival research into residential school records debrief/support group.” I’m hoping that such a group can provide its members with a safe space in which to discuss work, rant about frustrations, and share the weight of the burdens they carry with others who understand the unique challenges and vicarious trauma they live with daily.

If you or your colleagues are involved in such heavy work and would like to be part of a safe, supportive email group such as this, please email me directly and I’ll add your name to the email distribution list. Please note, this offer is open to both ACA members and non-ACA members.

Right now, this informal group will simply consist of a list of names and emails circulated only to those who wish to participate. Once people are connected, I (and the ACA) will be stepping back to allow members to figure out what communication format works best for them. For example, individual members can choose if they wish to share with the entire group or individual members. However, going forward, if the group felt it needed more formal support from the ACA (e.g., Zoom account access for virtual chats or workshops on trauma-informed practice), we can move to accommodate these requests.

Erica Hernández-Read, ACA President

ACA AGM and the 2021 Bulletin

Thanks to all who attended the AGM on June 22. The June 2021 issue of the Bulletin is now available and includes Reports from Directors, Committees, SIS Groups, Student Chapters, Proposed By-Law changes, and the Updated Elections and Nominations Policy. Please also see the updated financial statement from the ACA Treasurer, Andrea McCutcheon as discussed at the AGM.

Archivaria News

Archivaria 91 now online: Archivaria 91 (Spring/Summer 2021) is now available online. It will also be available on Project Muse, with print copies on their way in the mail. In accordance with Archivaria's one-year rolling access window, the entire content of Archivaria 89 (Spring 2020) is now available to all readers. A huge thank-you to the authors who have contributed to the new issue, the peer reviewers who have offered their time and expertise, as well as to the Archivaria Editorial Team and the ACA Office staff for all the hard work it takes to put an issue together. 

Call for papers: Archivaria has issued a call for papers for an upcoming special issue (Fall 2022) on the theme of Defining and Enacting Person-Centred Archival Theory and Praxis. Expressions of interest can be sent to Jennifer Douglas by September 1, 2021.   

Archivaria awards: At the AGM in June, Archivaria announced the 2021 winners of the W. Kaye Lamb Prize and Hugh A. Taylor Prize: 

The full prize citations are on the Archivaria website.  

Thank you to Fiorella Foscarini, Archivaria General Editor, and all Archivaria Editorial Board members for their contribution to the adjudication of the Lamb Prize, and Greg Bak for his assistance with the Taylor Prize. Congratulations to all of our award-winning authors! They will be honoured at the ACA Awards Ceremony in the fall.

ACA 2021 Conference

On behalf of the ACA 2021 Conference Program and Host Teams, I’d like to express our sincere thanks for attending and participating in the virtual conference Home Improvement: Building Archives Through Change. The conference would have been impossible without the contributions of 123 speakers, instructors, and moderators from around the world, and we were floored by the outstanding quality of the presentations, sessions, forums, and workshops delivered.  

Almost 500 people attended the conference, and attendee engagement via Whova was also very high. 3,761 messages were sent on the app via the community board and between attendees over five days. Attendees together logged over 3,100 hours of session viewing and visited exhibitor booths 1,000 times. And we exceeded our collective walking/running goal with 110.68 km! 

To help assess this year’s conference and plan for future conferences, we invite those who attended the conference to complete our brief post-conference survey. The survey will take about 10-15 minutes to complete and will be open until July 26, 2021.  

All my thanks, Grant Hurley, 2021 Program Team Chair

In the Field: The ACA Blog

Have something to say? Consider submitting to the ACA blog. In the Field is place to discuss the scope of archives, archival education, and archival interventions. In line with the ACA's Strategic Plan and Progress toward A Diversity & Inclusion Action Plan, the ACA blog focuses on publishing posts that explore “frameworks, strategies, initiatives, programs, and actions” undertaken across the archival realm to “address issues of inclusion, access, diversity, multiculturalism, and regional, national, global, and intercultural engagement.” 

We want to hear from you. Did you work on an interesting project or are you working with a particular fonds that you’d like to share with others? Have you visited an archival institution abroad – or across the road – and want to share your journey? Do you want to raise issues regarding archival practices and theoretical paradigms? 

Archival Community News

A Consultation on How to Implement an Extended General Term of Copyright Protection in Canada 

On February 11, 2021, the Honourable François-Philippe Champagne, Minister of Innovation, Science and Industry, and the Honourable Steven Guilbeault, Minister of Canadian Heritage, launched "A Consultation on How to Implement an Extended General Term of Copyright Protection in Canada."

The Archival Community Response to "A Consultation on How to Implement an Extended General Term of Copyright Protection in Canada" was presented by the Canadian Council of Archives Statutory Review Working Group and endorsed by the Association of Canadian Archivists and l'Association des archivistes du Québec. All submissions received through the consultation have been made available online. 

Library and Archives Canada has launched the Price McIntosh Bursary to support diversity in Canada's libraries and archives. This funding opportunity provides financial support to Indigenous persons (First Nations, Inuit, and Métis Nation), persons with disabilities, and members of visible minorities who wish to pursue studies in fields related to libraries and archives. All eligible students are invited to submit their applications for the 2021-2022 academic year by October 15, 2021. Guidelines, eligibility criteria, and the application form are available on the Price McIntosh Bursary web page.

The ICA Fund for the International Development of Archives (FIDA) invite members, branches, and other bodies to submit proposals for ICA/FIDA support for archival projects. The applications deadline is until August 31, 2021.  

CCI and CHIN’s 2021-2022 training and learning activity calendar is now available online! To register, contact the host identified on the calendar next to each activity.  

2021 Archival Education and Research Institute: This year's 2021 Archival Education and Research Institute (AERI) is from July 12-16, 2021, and the full program is online. AERI is a week-long annual working institute, designed to strengthen education and research, and support academic cohort-building and mentoring. Institutes are open to all faculty, academic staff, and students at all levels working in archival studies, as well as practitioners engaged in archival education, research and scholarship, broadly conceived.

$41M Recovery and Reopening Funding: Minister for Canadian Heritage Announcement

On Wednesday, June 30, the archival community was invited to attend a virtual event hosted by the Department of Canadian Heritage and Isha Khan, CEO of the Canadian Museum for Human Rights. The event included a funding announcement by the Honourable Steven Guilbeault, Minister of Canadian Heritage.  Over 400 individuals from across the GLAM sector were in attendance virtually, as the Minister presented Canada’s post-pandemic recovery and Budget 2021 funding for museums and heritage organizations. Canada’s archives will be eligible for access to the $41M Recovery and Reopening funding. Applications will be submitted through the Museums Assistance Program (MAP), and CCA will have more information in the coming days regarding the process and the eligible expenses for this funding envelope.

CKRN Conference call for proposals: The Canadian Research Knowledge Network (CRKN) Conference Planning Committee is pleased to announce a call for proposals for the 2021 CRKN Conference, which will be held virtually from October 13 to 21, 2021. This year’s conference theme is “Shifting the Future,” focusing on equity, diversity, and inclusion initiatives, decolonization and Indigenization, collaborative change, the post-pandemic world, accountability in library and heritage work, digital initiatives, and more. Proposals should include a 250-word abstract for your presentation or panel and a 100-word speaker biography for each speaker. Please submit your proposals using this form by Wednesday, July 14, 2021 at 5 p.m. ET. 

CRKN actively encourages proposals from individuals who identify as part of marginalized communities, including but not limited to First Nations, Métis, and Inuit individuals, LGBTQIA2+ individuals, disabled individuals, and people of colour. CRKN also actively encourages proposals from individuals associated with small or under-funded organizations, or organizations with specialized focuses.

Job Postings

Submit your job opportunity here and it will be posted to the ACA website. We will also share this opportunity on our social media channels.

Digital Preservation Assistant, Canadian Museum of Immigration at Pier 21

Deadline: July 8, 2021 

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Do you have news you’d like the ACA to share via its social media channels? The Communications Committee has created a form you can use to give us the details! 

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The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.