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Information Management Analyst

Organization Name: 
The Legislative Assembly of Ontario
Toronto, On
About the Organization: 
Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is mandated to provide non-partisan support to the Members of Provincial Parliament (MPPs). Together, we provide administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, community, and excellence.
Position Details
Description & Duties: 
The Information Services Branch provides services to the Legislative Assembly of Ontario by capturing, organizing, preserving and managing the information assets of the Assembly. We are currently seeking an Information Management Analyst, within the Information Services Branch, who will serve as the Assembly’s subject matter expert on electronic and non-electronic information and records management issues. What You’ll Do You’ll act with integrity to: • Foster a climate conducive to the development of an information management culture by providing advice, support, and training related to records management, protection of privacy, accessibility, and the use of related tools. • Work collaboratively with internal branch and teams • Demonstrate tact, discretion and sensitivity to the political environment You’ll support our community as you: • Provide subject-matter expertise regarding the Assembly’s classification scheme, retention schedule, and security policies by assessing changing needs, providing recommended revisions, making the appropriate changes and communicating the impact to business areas • Work with Assembly staff to better understand changing client needs relating to information management, including the development of filing systems, creation of forms and templates, training programs and related activities • Conduct research and prepare reports on major trends, technological advances and opportunities in the IM sector • Conduct web accessibility testing against current Web Content Accessibility Guidelines (WCAG) • Creates compliance reports for applications, services and documents for use by Assembly staff • Take the lead at the operational level in the running of the records and document management program by providing direction and guidance on storage, transfer, retrieval and destruction of records • Support the implementation and maintenance of digital records management processes and systems • Assists in business continuity planning by identifying and protecting records essential to the continued operation of the Assembly
How You Qualify You demonstrate excellence through your: • Undergraduate degree in Information Management or similar field of study • Experience in applying current records management theory and best practices • Knowledge of Ontario legislation related to privacy (FOIPPA) and accessibility (AODA) • Demonstrated knowledge and experience of requirements gathering across organizations • Excellent oral and written communication and presentation skills, including developing and delivering training • Excellent problem-solving and analytical skills • High accuracy and attention to detail • Strong customer service orientation • Ability to work effectively with all levels of staff with tact and diplomacy • Demonstrated ability to organize work, balance priorities, and multi-task If you join our team, you can expect: • To work with a team of dedicated professionals • To engage with business and technical partners across the Assembly • To be encouraged and supported to grow your career through training and development
Salary Range Minimum: $54,665 per annum
How to Apply: 
File No.: LA-2019-12 Closing Date: February 27, 2019 If you share our values and are interested in this position, please visit us at and select Employment for more details. The Legislative Assembly of Ontario is an inclusive employer. If you require a disability-related accommodation in order to participate in the recruitment process, please email your contact information to for follow-up. While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.
Application Deadline: 
Wednesday, February 27, 2019