Archives Page, Yukon Archives, Whitehorse, YT

Location: Whitehorse, YT
Compensation: $56,553.00 - $65,291.00

Yukon Archives acquires, preserves, and provides access to the Yukon's documentary heritage. Our collection of archival textual records, photographs, sound recordings, films, ephemera, and published material provide fascinating insight into the Yukon's diverse cultures, history, stories and communities.

Description and Duties    

The Archives Page is part of the Reference team (Reference, Reproduction, and Outreach). Under the supervision of the Reference Archivist, this position is responsible for retrieving and re-shelving archival and library materials, organizing and maintaining public research areas and storage vaults, and performing clerical work such as photocopying, filing, transcription, and data entry.

Qualifications    

• Post-secondary course work in office administration or a related field;
• Experience providing administrative support or doing administrative with strong computer skills and ability to use different programs and databases, such as Microsoft Word, Excel and Microsoft Access;
• Experience working in an archive, library, cultural centre, museum, or other heritage or culture institution is an asset.

How to Apply    

Apply online through the Yukon Government e-recruitment application system. 
Application Deadline: November 20 2023 (11:59 PM UTC-7)
 

Indigenous Recruitment and Development Program - Archives Reference Assistant, Whitehorse, YT

Location: Whitehorse, YT
Compensation: $34,623.00 - $40,073.00

Yukon Archives acquires, preserves, and provides access to the Yukon's documentary heritage. Our collection of archival textual records, photographs, sound recordings, films, ephemera, and published material provide fascinating insight into the Yukon's diverse cultures, history, stories and communities. Yukon Archives is committed to upholding the objectives of The Steering Committee on Canada's Archives' Reconciliation Framework: The Response to the Report of the Truth and Reconciliation Commission Task Force and is actively working towards making our facility and our records more accessible.

Description and Duties    

Reporting to the Reference Archivist, the Archives Reference Assistant is responsible for assisting our users (including researchers, students, visitors from communities outside of Whitehorse) in accessing archival records and published sources at Yukon Archives. The position also processes public requests for reproduction of Yukon Archives records; identifies needed reference tools for locating resource materials; participate in outreach initiatives and is often the first point of contact for the public.

Qualifications    
In support of the Diversity Services' Indigenous Recruitment and Development Program (IRDP), this competition is restricted to those with Indigenous Ancestry, and preferenced to Yukon First Nations.

• Post-secondary coursework in heritage or culture management (examples include: anthropology, archaeology, archival theory, history, museum studies, collections management, library, preservation of traditional knowledge, and knowledge management)
• Experience in providing customer services
• Experience conducting research
• Experience working in an archives, library, museum, or other heritage or cultural institution is an asset.

Additional Information    
This posting is to fill a part-time, two-year term position.


How to Apply    
Apply online through the Yukon Government e-recruitment application system.

Application Deadline: November 20 2023 (11:59 PM UTC-7)

Museum Conservator, Burnaby Village Museum, Burnaby, BC
 

Location: Burnaby, BC
Compensation: $6,212 - 6,471 - 6,742 - 7,037 - 7,335/month

The Burnaby Village Museum is the primary historical resource for the City of Burnaby. It encourages understanding, appreciation, and enjoyment of and participation in Burnaby's unique history. The Museum fosters a shared sense of community and identity for the citizens of Burnaby and visitors.

Description and Duties :

  
This is museum conservation work involving the research, planning, recommendation, and implementation of an artifact conservation program within the Burnaby Village Museum. The work of this class includes conservation duties, monitoring the environment of storage and display areas, instructing museum staff in the care and handling of artifacts and/or cultural belongings, providing technical assistance to curatorial and display staff, and conducting on-going research on conservation techniques. Considerable independence of action and judgment is exercised in all technical duties while matters of museum policy are referred to a supervisor who evaluates work performance in terms of the quality and effectiveness of conservation and restoration services rendered. The incumbent cleans, handles, and maintains artifacts and/or cultural belongings, and makes arrangements for artifacts and/or cultural belongings to be treated by external specialists as necessary. Examines artifacts and other materials and prepares identification, condition, and authenticity reports on same for a supervisor, and advises other museum staff of conservation considerations in the transportation, mounting and display of artifacts and other materials. Provides related information to the public, other municipal departments and related heritage agencies and societies as required. Prepares and administers the conservation program's operating accounts and prepares and maintains files, records and reports related to the work. Performs related work as required.

Qualifications:

Qualifications include completion of a master's degree in conservation plus some experience in museum conservation work or an equivalent combination of training and experience. Thorough knowledge of the theory, principles and practices of conservation, restoration, and preservation of museum artifacts and/or cultural belongings, and of the factors which may contribute to the deterioration of a wide variety of museum artifacts and/or cultural belongings. Working knowledge of museum display practices and techniques. Ability to examine artifacts and other materials and prepare identification, condition, and authenticity reports on same, advise other museum staff of conservation considerations in the transportation, mounting and display of artifacts and other materials, establish and maintain effective working relationships with museum staff and a wide variety of external contacts, and skill in the handling and cleaning of artifacts and/or cultural belongings. Ability to work with large industrial objects and oversee conservation of heritage buildings and/or structures. Driver's License for the Province of British Columbia is required.
 
How to Apply:

Apply online
Application Deadline: November 9, 2023
Upload job poster / document   

Archivist 1138, City of Kamloops, BC
 

Location: Kamloops, BC
Compensation: $37.21/hr

At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Let's make Kamloops shine! Join our team today.

Position Overview

The Kamloops Museum and Archives (KMA) operates as part of the City of Kamloops, on Tk'emlúps te Secwe̓pemc territory within the traditional and unceded lands of Secwépemc Nation, Secwepemcúĺecw.

Established in 1937, the KMA houses one of the oldest archives in British Columbia, featuring a substantial collection of photographs, books, papers, newspapers, maps, and architectural drawings from the 1800s to the recent past.

The City of Kamloops has an opportunity for a permanent, full-time Archivist to have a meaningful impact shaping the direction of a notable regional archives. Working alongside creative staff, you will have a large degree of autonomy to advance the diversity and accessibility of the Archives, as well as its presence across the research and exhibition spheres.

The KMA is committed to rigorously examining its own practices as it collects, interprets, and shares the cultural evidence of this region. This commitment supports the KMA's responsibility to make itself a radically inclusive and welcoming space for community members to share community histories through community voices.

Qualifications    

The successful candidate must have the following qualifications:

• Master of Archival Studies degree.
• Minimum two years' experience in professional archives, including six months' previous experience with electronic archival processes.
• Completion of computer courses or experience in current office suite and/or photograph editing software.
• Proficient in intermediate Word and Excel, as demonstrated through testing (70% pass rate required).
• Ability to lift 20-25-pound boxes and climb ladders on a regular basis.

How to Apply    
https://www.kamloops.ca/city-hall/career-opportunities
Application Webpage (URL) here   
Application Deadline: November 30, 2023
Upload job poster / document   

Records Information Manager, Carcross Tagish First Nations, Carcross, YK

Location: Carcross, Yukon
Compensation: $85,480.16 per year / $46.97 per hour   

The Carcross/Tagish First Nation is mandated to protect the environment, health, education and aboriginal rights of our Citizens; to continue to preserve and protect our culture, traditions, and languages; to protect and develop our natural resources and strengthen our economy and the Carcross/Tagish First Nation government for our future generations.

Principal Duties and Responsibilities:
This position is responsible for the development and creation of the Records Information Management System from the ground up.

• The responsibility of this position is to ensure compliance with relevant legislation and regulations regarding the creation, storage and retention of both paper and electronic records;
• Manages and directs the preservation of the corporate history and valuable information throughout;
• Facilitate access to records and information;
• Manages the resources of the records management team;
• Designs, implements and administers record systems and related information services, to sup-port efficient access, movement, updating, storage, retention and disposal of files and other organizational records; and
• Ensure information systems are secure and safe within the system.

Essential Qualifications:
(Include the month and year you started and ended a job when you list your work experience. This allows us to accurately calculate the length of time you were in the position.)

• College diploma in records and document management program, information management program, archival or library science or minimum of 5 years related experience in the industry;
• Demonstrated experience in using records management or document management software and general information systems;
• Experience in establishing and scheduling records disposal protocols and procedures;
• Good understanding of information management principles, information systems and archives;
• Knowledge of electronic imaging, storing, arranging, indexing, classifying records and documents;
• Ability to provide leadership, coaching and training to members of the team;
• Effective oral and written communication skills;
• Excellent organizational skills;
• Excellent critical thinking, relationship building and conflict management skills;
• Strong understanding of working with various cultural background; and
• Certified Records Manager (ICRM) would be considered a great asset.

Knowledge, Education and Skills:
(Include the month and year you started and ended a job when you list your work experience. This allows us to accurately calculate the length of time you were in the position.)

• College diploma in records and document management program, information management program, archival or library science or minimum of 5 years related experience in the industry;
• Demonstrated experience in using records management or document management software and general information systems;
• Experience in establishing and scheduling records disposal protocols and procedures;
• Good understanding of information management principles, information systems and archives;
• Knowledge of electronic imaging, storing, arranging, indexing, classifying records and documents;
• Ability to provide leadership, coaching and training to members of the team;
• Effective oral and written communication skills;
• Excellent organizational skills;
• Excellent critical thinking, relationship building and conflict management skills;
• Strong understanding of working with various cultural background; and
• Certified Records Manager (ICRM) would be considered a great asset.

Contacts:

• C/TFN Executive Council and Executive Director
• C/TFN Citizens, employees, councils, committees
• Indigenous Services Canada
• Other Yukon First Nation Governments
• Other Federal agencies

Working Conditions:

• May experience stress
• May encounter upset or angry individuals
• Dealing with constant interruptions and high levels of regular/irregular critical deadlines
• May include working extended hours
• Willingness to travel both in and outside of Yukon

Physical Conditions:

• May experience eye strain, back pain from working with computers.

Conditions of Employment:

• Verification of Education
• Criminal Reference Check with Vulnerable Sector

How to Apply    

We encourage all qualified candidates to apply however preference will be given to C/TFN Citizens, associate members and indigenous candidates.
We thank all those who apply and advise that only those selected for further consideration will be contacted.

Please Note:

• No relocation costs are associated with the position

Apply by email 

Application Deadline: Until filled

Archives Technician, The Cooperators, Burlington or Guelph, ON

Location: Burlington, ON or Guelph, ON
Compensation: $25/hour

The Cooperators are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our Records and Information Management team develops compliant records and archives management frameworks and practices designed to enhance business process, strengthen decision making, and preserve corporate memory. Our team of dedicated and responsive information professionals work collaboratively with business partners to help them perform their work effectively and efficiently by ensuring recorded information is accurate, reliable and usable throughout its life-cycle.
Description and Duties    As the Archives Technician you will be responsible for actively supporting the mission, mandate and goals of The Co-operators corporate archival program by facilitating the continued preservation of and access to permanent corporate records. You will accession, arrange, describe and preserve archival records, respond to information requests, perform historical research and create tools that facilitate access to the archival collection.  This is a 4-month temporary role.

How you will create impact:

• Assisting in the accessioning, cataloguing and de-accessioning of archival records including writing and updating archival descriptions to capture record context and content and creating and maintaining finding aids, subject indices and other research tools.
• Providing historical research and reference services upon request from business partners in accordance with corporate policies, archival standards and legislative requirements.
• Identifying preservation concerns for records and applying preventative preservation techniques.
• Imaging and reproducing records to ensure document accessibility and preservation.
• Creating and maintaining content for internal and external websites, exhibits and other research tools.

How you will succeed:

• You influence change and are committed to continuous improvement, in order to exceed client expectations.   
• You leverage critical thinking skills to identify problems and proactively propose solutions.  
• Your strong communication skills allow you to clearly convey messages.   
• You're an effective team player who shares knowledge to support your peers.  

Qualifications    

• You have 1-2 years of experience working in an archive.
• You have completed post-secondary education in Archival studies or a related discipline.
• You have basic knowledge of preventative conservation techniques, archival principles and standards, and metadata schemas associated with records preservation, arrangement and description.
• You have basic knowledge of the legislation governing information access and reproduction.
• You have strong research and analytical skills with an understanding of archival and hierarchical descriptive structures.

How to Apply

Apply through the careers page of The Co-operators website 
Application Webpage  
Application Deadline: October 20, 2023

 

Assistant Archivist (Contract), Heritage Professionals, Toronto, ON

Location: Toronto, ON
Compensation: $26-$40/hr.

Heritage Professionals (HP) is a heritage consulting firm situated in Toronto. It was established in early 2012 and specializes in a variety of different heritage services, primarily archival, curatorial work, and information management. In recent years, the company has also distinguished itself in the area of corporate anniversaries.

Our clients are mainly located in Ontario and include entities such as: health and educational institutions, non-profits, unions, companies, private clubs, archives, and libraries. For more details about our services and clients please consult the firm's website.

Social Media    Instagram @heritageprofessionalsto, Facebook @Heritage Professionals

Description and Duties    

Heritage Professionals is seeking a full-time or part-time assistant archivist for 3-4 months. The individual will provide support for projects that the company is working on in late 2023 and early 2024. The main projects will likely include:

• Assisting with the archiving of records created by United for Literacy, formerly Frontier College. The multiple media cache of records in their custody date from the 1930s to the 2010s and measures 30 metres in extent. Once completed, the records will be transferred to LAC in 2024 and integrated into their Frontier College fonds.
• Assisting with the creation of an archives for the Toronto Hunt Club in late 2023 to early 2024. Their records mainly consist of textual and graphic materials and measure around 18 metres in extent. The Club, established in 1843, possesses a unique and rich history. It is located on Kingston Road, overlooking the Scarborough Bluffs.  
• If time permits, providing support for some of the corporate anniversary projects the firm is undertaking during this period. This would entail conducting research, ordering scans, and assisting with other tasks associated with the production of exhibitions, events, booklets and other products we will be creating for our clients.

While the advertised position is for 3-4 months, it could potentially be extended well beyond that time if it ends up being a good fit for the firm.


Qualifications    

The preferred candidate will have a completed master's degree in Archival Studies, Museum Studies or the equivalent in regard to background, training and experience in the field. An undergraduate or graduate degree in history would be an asset. The individual will also have a minimum of one to 10 years of practical archival and/or museum experience.

Some of the required qualifications, skills, and characteristics that the successful candidate should possess include:

• Familiarity with and some experience in the areas of archival preservation, arrangement, and description.
• Experience working with textual and graphic materials.
• Knowledge of the Rules for Archival Description (RAD) and some experience arranging and describing records according to RAD.
• Proven expertise working with Microsoft Suite software and experience with archival databases would be beneficial.
• Ability to lift boxes and items up t0 30 lbs.
• Strong communication (both oral and written) and time management skills.
• Be detail oriented and have a commitment to accuracy.
• Comfort working with a team as well as the ability to take and respond effectively to direction from above.
• Proven capacity to respond to feedback, resolve problems effectively, and manage multiple tasks at once.

Compensation

The salary base for the successful candidate will be commensurate with their credentials and experience. The likely range would be $26 to $40 an hour.

Health & Safety Provisions

Staff are expected to always act in a safe manner and ensure that those around them do not put themselves or others at risk. Safety is everyone's responsibility. This includes protocols around the corona-virus depending on external mandates.


How to Apply

Please submit a cover letter and resume with a minimum of three references via email by 5 pm (EST), 16 October, 2023.

Heritage Professionals
Attention: Ellen Scheinberg, President/Principal
heritageprofessionals@yahoo.ca

Website
Only those applicants selected for an interview will be contacted.


Application Webpage (URL)   
Application Deadline: 16 October  2023, 5 pm (EST)
Upload job poster / document   

Information Management Analyst, Provincial Archives of Saskatchewan, Regina, SK

Location: Regina, SK
Compensation: $34.028 to $42.641 Hourly
 
The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving and making available public (government) and private records of significance to the history of the Province of Saskatchewan.
Social Media   

Description and Duties    

As an Information Management Analyst reporting to the Director of IMS, you will work closely with government clients to develop, review and maintain records schedules, policies and other RIM tools; to monitor the disposal of records; and to promote effective and accountable management of public (government) records. The duties also include the development, coordination, and review of government-wide RIM policies, guidelines, and processes.

This position provides RIM advisory services, develops and delivers RIM training and coordinates RIM stakeholder meetings and working groups. This position also monitors the continuing relevance and the use of the Administrative Records Management System 2014 (ARMS2014) including revisions of the system. This position may perform other tasks related to information and archival management as assigned by the Director, in keeping with the scope and classification of this position.

In addition to the extensive knowledge of RIM theories, best practices, standards, and archival principles, the candidate will possess sound understanding of RIM policies, practices, and legislation applicable to the government of Saskatchewan.

Qualifications    

Typically, the knowledge required for this position, is acquired through a Master's degree in information and library science, archival science, public administration or related social sciences, as well as, experience in records and information management or an equivalent combination of post-secondary education and significant experience in RIM and archival services.

How to Apply  

To see the full job ad and to apply, please visit here.
Application Webpage (URL)  

Application Deadline: October 1, 2023, 11:59 PM

 

Teaching and Outreach Archivist/Librarian, Queen's University Library, Kingston, ON

Location: Kingston, ON
Compensation: Archivists and Librarians at Queen's University are members of the Queen's University Faculty Association. Compensation is governed by the collective agreement between the Association and the University.  Information concerning compensation may be found at Article 42.5 "Compensation: Librarians and Archivists."  Salary will be commensurate with qualifications and experience as per the Years of Experience Guidelines.  The 2024-2025 floor for a General Archivist is $69,449.00 and the Assistant Archivist floor is 1.125 times the General Archivist floor.

People from across Canada and around the world come to learn, teach and carry out research at Queen's University. Employees and their dependants are eligible for an extensive benefits package including prescription drug coverage, vision care, dental care, long term disability insurance, life insurance and access to the Employee and Family Assistance Program. You will also participate in a pension plan. Tuition assistance is available for qualifying employees, their spouses and dependent children.  Queen's values families and is pleased to provide a 'top up' to government parental leave benefits for eligible employees on maternity/parental leave.  In addition, Queen's provides partial reimbursement for eligible daycare expenses for employees with dependent children in daycare. Details are set out in the Queen's-QUFA Collective Agreement. For more information on employee benefits, see Queen's Human Resources.

Additional information about Queen's University can be found on the Faculty Recruitment and Support website. The University is situated on the traditional territories of the Haudenosaunee and Anishinaabe, in historic Kingston on the shores of Lake Ontario. Kingston's residents enjoy an outstanding quality of life with a wide range of cultural, recreational, and creative opportunities. Visit Inclusive Queen's for information on equity, diversity and inclusion resources and initiatives.   
Social Media    @QueensULibrary @jordan_library @queensarchives

Description and Duties    

Queen's University Library invites applications for an Initial Continuing-Track Appointment at the rank of General or Assistant Archivist, based on academic experience.  The preferred start date is early 2024.

Located at Queen's University in Kingston, the Teaching and Outreach Archivist/Librarian is a Continuing track position reporting to the University Archivist & Associate University Librarian in the Queen's University Library's Archives and Special Collections division. The position collaborates closely across the division with the Curator for Rare Books and Special Collections and the Public Services/ Private Records Archivist to share responsibilities for liaison with faculty, campus and community outreach, and reference and teaching.  

The incumbent is a specialist in archives and special collections as their subject matter to teach about the theory, practice, and material culture of archives, rare books, and special collections. The Teaching and Outreach Archivist/Librarian works with a focus on teaching and outreach opportunities across the library system and in the broader community that promotes the use of archives and special collections. The position undertakes course-based instruction, attends regular reference shifts, and answers reference requests from both units; leads or co-leads both community based and faculty and student focused promotion and outreach services and projects, such as the Archives' From the Page crowd-sourced transcription service, programmed and pop-up digital and physical exhibitions, and projects for for-credit (HIST 212, 501/502), paid, or volunteer students and community members.  This position may also attend, when appropriate, Library Advisory Committees; inform Cyclical Program Reviews; attend other library meetings; and work with liaison librarians, archivists, and staff to promote collaboration and communication in the context of the library's organizational design and vision of one library with a shared allegiance to common goals and a 'learning organization' philosophy of continuous staff development, engagement, teamwork, and communication.


Teaching, Reference, and Research

• Prepare and deliver course-integrated instruction related to archives, rare books, and special collections to support faculty teaching, balancing the teaching load with the Curator and the Public Services/ Private Records Archivist.
• Support reference and research inquiries in collaboration with colleagues in Archives and Special Collections, including taking regular reference shifts in and answering questions from both units.
• Support and facilitate learning, teaching, and research by focusing on the use of archives, rare books, and special collections as the position's subject matter expertise.  
• Contribute to the educational and research missions of the library and university, as well as to the learning that occurs within extended communities.  
• Show high quality academic and/or professional development, which is normally, but not necessarily, demonstrated by presentation or publication in a suitable professional, academic, or artistic forum.
• Collaborate with librarians, archivists, staff, and internal/external partners to develop experiential learning projects for undergraduate and graduate students, as well as community members or groups.  
• Identify and understand the information needs and information-seeking behaviour of diverse users in support of learning, teaching, and research to meet their needs; review/ re-imagine public services and pedagogies in new contexts, including digital environments.
• Participate in divisional meetings; periodically serve on the Archivist Renewal, Continuing Appointment and Promotion Committee, hiring committees, and other ad-hoc committees.
• Seek out opportunities to co-teach with subject specialist liaison librarians using archives, rare books, and special collections; when appropriate participate in extra-unit processes and meetings to enhance communications and collaboration, such as Cyclical Program Reviews, Library Advisory Committees, the Librarian and Archivist Forum, etc.
• Share developments in archives and special collections with colleagues in other units within the library and the community that also promote the discovery and use of primary sources. 
  

Outreach and Promotion

• Co-lead with the Curator and Archivists in managing the digital (using Omeka) and physical exhibition program at W. D. Jordan Rare Books and Special Collections and pop-up exhibits for the Archives.
• Assist in creating services for and supervising internships including for-credit internships (HIST 212, 501/502), paid internships including the Digital Humanities Undergraduate Assistant-ship and McWatters-MacDiarmid Student Internship, as well as community based internships, co-ops, and volunteers.
• Assist in creating services for and supervising and digital outreach projects, including managing and growing the Archives From the Page transcription service and its community of users.
• Work with faculty and the broader community in the creation of exhibits, project, grants, etc. that promote the use of the collections and/ or highlight work in the fields of archives and special collections.
• Conducts outreach in physical and digital settings collaborating with Queen's University librarians, archivists, and staff.  
• Seek opportunities to collaborate with colleagues at other institutions and with community partners to promote the unique, rare, and special materials in our holdings.  
• Promote collections through public and professional events and publications, social media, and other forms of outreach and collaboration with campus and external partners.
• Identifies appropriate methods and platforms of outreach to engage current and potential users, including members of non-traditional communities.  
• Actively participates in a culture in the Library where diversity, equity and inclusion are valued and recognized.  
• Contributes to open and welcoming spaces, collections and experiences for faculty, staff, students and visitors.

Qualifications    

• An MAS or ALA accredited MLIS/MISt or equivalent degree.
• Minimum 2-5 years of professional experience working with archives, rare books, and special collections.
• Demonstrated ability to interpret archives, rare books, and special collections through classes, presentations, and exhibits (virtual and physical).
• Demonstrated ability to present to groups/ classes.
• Record of professional engagement and contribution, such as research, publication, and involvement in pertinent professional and scholarly organizations.
• Demonstrated knowledge of rare books and special collections, the history of the book and best practices.
• Demonstrated knowledge of archival collections, theory, and practice.
• Demonstrated ability to provide reference service in archives, rare books, and special collections.
• Subject matter expertise in Canadian literature, history, and culture would be an asset.
• Demonstrated high degree of computer literacy.  
• Demonstrated research and analytical skills.
• Demonstrated leadership, oral and written communication skills.
• Demonstrated ability to work independently and as part of team.
• Excellent interpersonal communication and organizational skills required.

Additional Information    

The University Archives comprises over 10 km of unique print records, two million photographs, tens of thousands of architectural plans and drawings, and thousands of sound recordings and moving images. It is unique in Canada in that it also serves as municipal and regional archives for the City of Kingston and County of Frontenac. It also serves as the repository for the Kingston General Hospital. W. D. Jordan Rare Books and Special Collections is home to a variety of collections from the earliest printed books to the personal libraries of significant authors such as John Buchan and Robertson Davies. At the heart of Rare Books and Special Collections is the extensive Edith and Lorne Pierce Collection of Canadiana-a repository of Canadian Studies materials that dates from Canada's earliest histories and literature, as well as the more recent Schulich-Woolf Rare Book Collection, which is focused on history and culture as expressed through early modern printing.

The regionally, nationally, and internationally significant print, photographic, audio-visual, and digital resources within Archives and Special Collections means that the position plays a key role in supporting Queen's University faculty, graduate, and undergraduate students in addition to external scholars and community users.

Academic staff at Queen's University are governed by a Collective Agreement between the University and the Queen's University Faculty Association (QUFA), which is posted here and here.  
 
How to Apply

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity and inclusion in the workplace and encourages applications from Black, racialized/visible minority and Indigenous people, women, persons with disabilities, and 2SLGBTQ+ persons.  All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents of Canada will be given priority.  

To comply with federal laws, the University is obliged to gather statistical information as to how many applicants for each job vacancy are Canadian citizens / permanent residents of Canada.  Applicants need not identify their country of origin or citizenship; however, all applications must include one of the following statements: "I am a Canadian citizen / permanent resident of Canada"; OR "I am not a Canadian citizen / permanent resident of Canada". Applications that do not include this information will be deemed incomplete.  

In addition, the impact of certain circumstances that may legitimately affect a nominee's record of professional achievement will be given careful consideration when assessing the nominee's research productivity. Candidates are encouraged to provide any relevant information about their experience and/or career interruptions.   

The University will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.  If you require accommodation during the interview process, please contact Rachael MacDermid at library.hr@queensu.ca.


A complete application consists of:  

• A cover letter (including one of the two statements regarding Canadian citizenship / permanent resident status specified in the previous paragraph)
• A current Curriculum Vitae (including a list of publications)
• The names and contact information of three referees

Applicants are encouraged to send all documents in their application packages electronically as one PDF via email.  
Application Webpage (URL)   
Application Deadline: October 18, 2023

Archivist, Upper Canada College, Toronto, ON

Location: 200 Lonsdale Road, Toronto, ON
Compensation: 60-73k

With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities. The Upper Canada College (UCC) experience is underpinned by five core values: learning, pluralism, service, community, and wellbeing.  Among its strategic goals is UCC's ambition to become more diverse and inclusive. This is supported by a recog­nition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for jus­­tice and peace among all people, and addressing systemic and structural forms of oppression.

With UCC celebrating its bicentennial in 2029, the College archivist has a vital role to play in the preservation and celebration of history and heritage, serving as an integral member of the advancement team by supporting and informing communications, outreach, and community engagement relations relative to this momentous occasion.

Description and Duties:

The part-time archivist is responsible for the administration and management of the UCC archives in addition to interpreting and communicating the College's heritage.  This includes building the University's archival collection of paper, electronic and artifactual materials, and preserving, managing and promoting the collection, and serving as the primary point of contact for interest in the history of the College from students, faculty/staff and Old Boys/alumni.

• Records and artifacts
• Acquiring, arranging, describing and preserving records and artifacts that document the teaching, administration and heritage of the College
• Identification and transfer of the College's corporate and non-corporate records of archival value to the Archives.
• Providing adequate and appropriate conditions for the storage, protection, and maintenance of the records and artefacts.
• Display planning and implementation
• Develops and manages a digital-born archival plan
• Heritage and curating
• Promoting the heritage of the College.
• Curating the College's decorative, fine art and artifact collections, and developing new displays that integrate historical and contemporary information and artifacts, including the display cases in the Bernick Family Foyer of the Upper School
• Planning future developments with regard to the archives and UCC heritage.
• Supporting the College and individual departments in achieving the mission statement.
• Electronic Portals
• Constructs basic electronic portals working with HTML-based content management systems.
• Works with the Online Librarians to provide student reference and faculty services.
• Archiving
• Providing access and reference services.
• Providing opportunities to support the College's educational curriculum.
• Developing and carrying out policies and procedures with regard to collections management, acquisitions, de-accessioning, preservation, conservation, use, and disaster management in accordance with current archival practices.
• Budgeting
• Budget planning and management of archive related costs
• Volunteer Management
• Coordinating, training, and supervising volunteers.
• Collaboration
• Works collaboratively with alumni and various school departments.

Qualifications - Knowledge, Competencies and Experience:

• Professional archival skills with an emphasis on electronic formats and digitization;
• Experience cataloguing and organizing a collection of different media types;
• Familiarity with current online searching methods and emerging Web-based application;.
• Web skills and familiarity with digitization as well as their experience with traditional archival and library procedures;
• University degree/diploma in archives, library science, or other related disciplines;
• Excellent display, organizational and communication skills;
• Experience in university or non-profit record-keeping preferred;
• Proven ability to incorporate the Archives into school curricula;
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment;
• Proficiency in Google Suite and Microsoft Office;
• Ability to conduct data analysis to inform nuanced decision-making in a competitive admission environment;
• Ability to interpret information from a variety of sources;
• Ability to apply processes and policies as well as identify and propose improvements to processes and policies;
• Ability to interact with alumni, students and faculty in a professional and timely manner through electronic media;
• Self-starting entrepreneurial mindset that requires minimum supervision.  

How to Apply    
Please  submit your cover letter and resume via email
Application Deadline    September 28, 2023
Job Document