Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Toronto Reference Library Branch - Special Collections Service Development & Innovation

Compensation: $82,992.00 per annum (2022 Rates), Temporary Full-Time (For approximately twelve [12] months). Hours per week & schedule of work, subject to change in accordance with Article 19), 35 hours per week.

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every
year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with 40 languages represented in the diverse library materials.


Description and Duties    

Weeks 1 & 2:

Mon. to Fri. 9:00 am - 5:00 pm.


JOB SUMMARY: To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

DUTIES:

•    Arranges, describes and processes archival materials for the Library's physical and digital collections.
•    Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
•    Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
•    Meets established standards of production.
•    Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
•    Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
•    As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
•    Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
•    Providing information service involving research and reference materials.
•    Planning, conducting and evaluating individual programs and events.
•    Performs other related duties as assigned including outreach.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

Qualifications 

•    Graduate degree in archival studies from an accredited institution or equivalent education.
•    A minimum of three (3) years' progressive experience in archival arrangement and description essential.
•    Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
•    Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
•    Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
•    Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
•    Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
•    Strong interpersonal, communication, organizational and customer service skills.

How to Apply: E-mail your cover letter and resume, quoting the Job Posting # 22-050EXT, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.

COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.
Application Webpage (URL)    https://www.torontopubliclibrary.ca/about-the-library/library-jobs/

POSTING #:   22-050EXT          CLOSING DATE:    January 14, 2022

Archivist/Analyst, HR2 Heritage Resource Officer 2

Location: Winnipeg, Manitoba

Compensation: HR2 $50,328.00 - $64,834.00 per year

The Archives of Manitoba preserves the archival records of the government and its agencies, the courts and the legislature; acquires archival records of organizations and individuals in the Manitoba private sector and local public bodies; and is the central agency responsible for promoting good recordkeeping in government. The Archives of Manitoba is also proud to be the repository for the world-renowned Hudson's Bay Company Archives.

Conditions of Employment:

  *   Must be legally entitled to work in Canada

  *   Ability to lift up to 40 lbs

Qualifications

Essential:

  *   University graduate degree in archival studies or a related discipline.  A combination of graduate education and experience in archives, or a related field such as records and information management may be considered

  *   Experience working as an archivist, records analyst or records manager, in a government setting or other public sector organization

  *   Experience with appraisal and description of records

  *   Experience working with digital records

  *   Strong strategic thinking and analytical skills

  *   Demonstrated flexibility to adapt to changing circumstances

  *   Strong interpersonal skills with the ability to work with staff and clients with tact and diplomacy

  *   Excellent organizational skills

  *   Ability to work independently with a high degree of initiative

  *   Strong oral communication skills

  *   Strong written communication skills

Duties

Under the direction of the Archives Manager, the incumbent will participate in a full range of core archival and records analyst activities that may include appraisal, acquisition, arrangement, description, access, public programming, records analysis, and providing records management advice and guidance.  The incumbent will be expected to provide a high level of service to a wide range of clients.  The incumbent will also contribute to team projects and initiatives that support the full range of activities at the Archives of Manitoba.

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

This competition will be used to fill two full-time, regular Heritage Resource Officer 2 positions.

Apply Now:

Advertisement # 38421, Service Centre 4

Human Resource Services, 600-259 Portage Avenue

Winnipeg, MB, R3B 2A9

Phone:  204-945-7518  Fax: 204-945-0601

Email: govjobs@gov.mb.ca

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email.

Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions may be grieved and appealed by internal applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

https://jobsearch.gov.mb.ca/generateBulletin.action?ID=81744

Archives Advisor

Council of Archives New Brunswick

Location: New Brunswick, see below

Compensation: Base salary is $45,000 but will be commensurate with experience and qualifications.  Benefit options can be discussed with the successful candidate.

The Council of Archives New Brunswick (CANB) seeks a dynamic, organized, bilingual archives professional who believes in the importance of archives and will assist the organization to deliver its vital services to the archival community in New Brunswick.

CANB is a membership‐based association of 50+ archives and archivists throughout New Brunswick. CANB supports our members to strive for archival excellence in the care and use of New Brunswick's documentary heritage.  CANB advances the work of archives through educational, advisory and networking services.  CANB’s focus areas are currently: renewing educational opportunities; improving member engagement/participation; increasing external visibility; and diversifying archival descriptive content.  We also maintain and oversee the AtoM descriptions database and funding opportunities for members.

Under the direct supervision of the CANB President, and the general supervision of the CANB Executive, the Archives Advisor coordinates and delivers archival training and outreach opportunities and provides archival advisory services for member archives through site visits, global preservation assessments and responding to inquiries.  The Archives Advisor also manages and delivers a suite of membership related services including maintaining the CANB website, online databases, and managing the CANB social media accounts.  The Archives Advisor assists CANB committees, as directed by the Executive.  The Archives Advisor remains current in archival practice through attending conferences and participation in professional networks and associations.  The Archives Advisor may, at the direction of the Executive, represent the CANB on various sector‐related committees; lead projects; and perform other related duties. The Archives Advisor is also responsible for planning and hosting the Annual General Meeting and monitors and follows up on grant opportunities.

CANB encourages applications from racially visible persons, persons with disabilities, Indigenous persons and persons of the LGBTQ+ community; please self‐identify in your cover‐letter.

QUALIFICATIONS

Education and experience commensurate with one of the following:

• Master’s degree in archival studies, or information/library studies or equivalent with concentration in archives courses
• At least three years of professional experience in a related field
• An equivalent combination of training and experience

Job‐specific skills:

• Demonstrated knowledge of and experience with the core archival functions.
• Knowledge of current trends and issues in archives, including digital preservation, archival management systems, copyright, access and privacy legislation, archival standards, preservation, professional ethics.
• Awareness of related funding opportunities; experience applying for grants is an asset.
• Demonstrated experience with education and outreach program development and delivery.

Technical competencies:

• Demonstrated instruction skills, both in‐person and on‐line.  The individual will be expected to conduct training courses to a variety of archives personnel, teach core archival theory and principles and speak in public.
• Excellent oral and written communication skills are required for this role.  The ability to read cursive writing will be considered an asset.
• Excellent technological skills including database management, website administration, social media platforms.
• Demonstrated project management skills.
• Requires valid driver’s license.

Behavioural competencies:

• Excellent organizational skills.
• Ability to work independently with minimal supervision and thorough reporting.
• Ability to work collaboratively with diverse colleagues.
• Ability to manage a complex workload in a timely, effective manner.  

Working conditions:

• Extended periods of time using a computer.
• Occasional travel throughout the province for courses and site visits over multiple days.  
• Occasional work in a variety of environments that may involve heavy lifting, cramped quarters, exposure to dust or other harmful elements associated with archival material.   
• Currently based out of the CANB Office at the Provincial Archives of New Brunswick in Fredericton with the option to work‐from‐home or alternate archival location.

Terms:

• Currently, a full‐time (36.5 hours per week) contract position tied to the fiscal year of CANB, dependent on annual grant funding; initial contract will be to March 31, 2023. There is flexibility during the probationary period to accommodate part-time possibilities.
• Base salary is $45,000 but will be commensurate with experience and qualifications.  Benefit options can be discussed with the successful candidate. 
• Please send cover letter, resume and list of three references as a single pdf attachment to CANB president, David Mawhinney (dmawhinney@mta.ca) by midnight on January 10th, 2022.  Only applicants selected for an interview will be contacted.

• 
  

Le Conseil des archives du Nouveau-Brunswick (CANB) recherche un(e) professionnel(le) des archives dynamique, organisé et bilingue qui croit en l'importance des archives et aidera l'organisation à fournir ses services essentiels à la communauté archivistique du Nouveau-Brunswick.

 CANB est une association de plus de 50 archives et archivistes à travers le Nouveau-Brunswick. Le CANB aide ses membres à viser l'excellence archivistique dans le soin et l'utilisation du patrimoine documentaire du Nouveau-Brunswick. Le CANB fait progresser le travail des archives grâce à des services éducatifs, consultatifs et de réseautage. Les domaines d'intervention du CANB sont actuellement: le renouvellement des possibilités d'éducation; améliorer l'engagement/la participation des membres; accroître la visibilité externe; et diversifier le contenu descriptif des archives. Nous maintenons et supervisons également la base de données des descriptions AtoM et les opportunités de financement pour les membres.  Sous la supervision directe du président de CANB et la supervision générale de l'exécutif du CANB, le conseiller(ère) en archives coordonne et offre des opportunités de formation et de sensibilisation en archivistique et fournit des services consultatifs en matière d'archives aux archives des membres par le biais de visites de sites, d'évaluations de la préservation mondiale et de réponses aux demandes de renseignements. Le conseiller(ère) en archives gère et offre également une gamme de services liés aux membres, notamment la maintenance du site Web du CANB, des bases de données en ligne et la gestion des comptes de médias sociaux de CANB. Le conseiller(ère) en archives assiste les comités du CANB, selon les directives de l'exécutif. Le conseiller(ère) en archives se tient au courant de la pratique archivistique en assistant à des conférences et en participant à des réseaux et associations professionnels. Le conseiller(ère) en archives peut, sous la direction de l'exécutif, représenter le CANB au sein de divers comités sectoriels; mener des projets; et effectuer d'autres tâches connexes. Le conseiller(ère) en archives est également responsable de la planification et de l'accueil de l'assemblée générale annuelle et surveille et assure le suivi des opportunités de subvention.  CANB encourage les candidatures de personnes racialement visibles, de personnes handicapées, de personnes autochtones et de personnes de la communauté LGBTQ+; veuillez vous identifier dans votre lettre de motivation. QUALIFICATIONS  Formation et expérience correspondant à l'un des éléments suivants :  - Maîtrise en études d'archives, ou études d'information/bibliothèque ou équivalent avec concentration en cours d'archives - Au moins trois ans d'expérience professionnelle dans un domaine connexe - Une combinaison équivalente de formation et d'expérience

 

Compétences spécifiques au poste : - Connaissance et expérience avérées des fonctions d'archivage de base. - Connaissance des tendances et des problèmes actuels dans les archives, y compris la préservation numérique, les systèmes de gestion des archives, le droit d'auteur, la législation sur l'accès et la confidentialité, les normes d'archivage, la préservation, l'éthique professionnelle. - Connaissance des opportunités de financement associées ; l'expérience de la demande de subventions est un atout. - Expérience confirmée de l'élaboration et de la prestation de programmes d'éducation et de sensibilisation.

 

Compétences techniques :  - Aptitudes démontrées à l'instruction, à la fois en personne et en ligne. L'individu devra donner des cours de formation à une variété de membres du personnel des archives, enseigner la théorie et les principes de base de l'archivage et prendre la parole en public. - D'excellentes compétences en communication orale et écrite sont requises pour ce rôle. La capacité de lire l'écriture cursive sera considérée comme un atout. - Excellentes compétences technologiques, y compris la gestion de bases de données, l'administration de sites Web, les plateformes des médias sociaux. - Compétences démontrées en gestion de projet. - Nécessite un permis de conduire valide.  Compétences comportementales :  - Excellentes compétences organisationnelles. - Capacité à travailler de manière autonome avec un minimum de supervision et des rapports approfondis. - Capacité à travailler en collaboration avec divers collègues. - Capacité à gérer une charge de travail complexe de manière rapide et efficace.

Les conditions de travail:  - Périodes prolongées d'utilisation d'un ordinateur. - Déplacements occasionnels dans toute la province pour des cours et visites de sites sur plusieurs jours. - Travail occasionnel dans une variété d'environnements pouvant impliquer le levage de charges lourdes, des locaux exigus, une exposition à la poussière ou à d'autres éléments nocifs associés aux documents d'archives. - Actuellement basé au bureau du CANB aux Archives provinciales du Nouveau-Brunswick à Fredericton avec la possibilité de travailler à domicile ou dans un autre lieu d'archivage.  Termes:  - Actuellement, un poste contractuel à temps plein (36,5 heures/semaine) lié à l'exercice financier de CANB, dépendant du financement annuel de la subvention ; le contrat initial sera jusqu'au 31 mars 2023. Il y a une certaine flexibilité pendant la période d'essai pour accommoder les possibilités de temps partiel. - Le salaire de base est de 45 000 $ mais sera proportionnel à l'expérience et aux qualifications. Les options de prestations peuvent être discutées avec le candidat retenu. - Veuillez envoyer une lettre de présentation, un curriculum vitae et une liste de trois références en une seule pièce jointe au format pdf au président de CANB, David Mawhinney (dmawhinney@mta.ca) avant minuit le 10 janvier 2022. Seuls les candidat(e)s sélectionnés pour une entrevue seront contactés.

 

Information Management Specialist
BC Pension Corporation

Location: Victoria, BC
Compensation: $66,557.72 to $75,884.38 per annum

Why choose us?

There is more to Pension Corporation than you might think. We are an award-winning organization with meaningful purpose-driven work, where staff have impact and create peace of mind for those we serve. We have cultivated an outstanding community rooted in respect, where employees are inspired to have courage, take action, and be at their best every day.

Our new nine-year strategic plan, Plan 20|30: Our Future is Insight, will guide us from 2021 to 2030. To learn about our aspirations and objectives and how you can be a part of a people-focused organization that is grounded in operational excellence, visit bcpensioncorp.ca  

What we offer:

•    A variety of work options (modified workweek, on-campus work, or a hybrid of work from home/on-campus)
•    Incredible campus with collaboration spaces
•    Ongoing training and professional development opportunities and scholarship programs
•    Comprehensive extended health and dental benefits for you and your family
•    Defined benefit pension program
•    Health & wellness programs - lunchtime seminars, community activities and a comprehensive Employee & Family Assistance Program
•    Opportunities to give back to the community and support not-for-profits
•    Seasonal events and socials
•    A robust awards/recognition program
•    Discounts on BC Transit passes, travel and accommodation, cell phones and plans, and more

Description and Duties    

The opportunity

We are seeking an Information Management Specialist to join our team in VICTORIA, British Columbia, Canada.

As an Information Management Specialist, you will develop, analyze, interpret, and apply policies, standards and processes related to information management to provide service, guidance, and advice to clients. Services to clients include the development and delivery of training and awareness activities, development and implementation of record retention schedules, and IM process documentation.

The successful candidates will be responsible for conducting routine privacy incident investigations as assigned by the Team Lead. Investigations include gathering information about the incident, documenting findings, and making recommendations. This position will also coordinate the search, identification, location, and retrieval of responsive records for access requests to corporation-held records in accordance with FOIPPA and will determine if records should be released or withheld, based on review and analysis of requests.

If you are passionate about building information management awareness with clients and implementing solutions that bring business value, we want to hear from you!

Qualifications    

What do you need to succeed?

Must have

•    A degree in Business Administration, Business Management, Master of Library and Information Studies or a similar field and three years of related information management (includes records management) experience.
•    An equivalent combination of education, training and related information management (includes records management) experience may be considered.
•    Experience supervising or coaching staff.

The three years of experience must include:

•    Applying and enforcing information lifecycle management principles and techniques and data retention and information schedule requirements.
•    Managing records or information using an enterprise records and document management system (e.g. TRIM, RM8, MS SharePoint).

A minimum of one year experience must include:

•    Developing and delivering information management training materials to diverse audiences.
•    Playing a key-role in small to medium information management projects.
•    Conducting research and developing policies and standards.
•    Coordinating Freedom of Information and Protection of Privacy (FOIPP) or compliance and/or regulatory requests.

Nice to have

•    Certified Records Manager or Enterprise Content Management Master or Certified Information Professional are considered as assets.

Diversity & Inclusion

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.  

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or accommodation due to a disability, please email us at jobs@pensionsbc.ca.  

Thank you for your interest in working with us. We will let you know about your status in this competition as soon as possible. If you have questions about this opportunity, please email us at jobs@pensionsbc.ca.

How to Apply   

Apply at: https://www.bcpensioncorp.ca/careers/job-postings
Application Webpage (URL): https://www.bcpensioncorp.ca/careers/job-postings

Application Deadline: January 17, 2022

86589542_information_management_specialist_job_posting_bc_gov_posting.docx

Reference Archivist (term)
Yukon Archives

Location: Whitehorse, Yukon
Compensation: $76,874.00 - $89,135.00

Yukon Archives acquires, preserves, and provides access to Yukon's documentary heritage. Our acquisition mandate is broad, encompassing archival records from public (government) and private (non-government) sources as well as published library materials.

Description and Duties    

The Reference Archivist oversees and manages the Reference Unit (Reference, Reproduction, and Outreach) and serves as an advocate for and a liaison between the researching public and Yukon Archives.  The position develops and improves research guides and tools, and plans and promotes outreach initiatives to highlight Yukon Archives' collections.

We are looking for someone with a passion for reference services and working with the public, excellent interpersonal and customer service skills, the ability to manage conflicting priorities and take direction from multiple sources, strong organizational skills and an excellent ability to prioritize and multitask, experience conducting research, and a commitment to consistency and accuracy.

Qualifications    

Please submit your resume clearly demonstrating how you meet the following qualifications.

Please note: Selection for further consideration will be based solely on the information you provide in your resume.  If you have the following qualifications, ensure you clearly expand upon them (for each applicable employer) in your resume using a chronological, Month/Year - Month/Year format.

•Master of Archival Studies, Master of Library and Information Science with a specialty in Archives, or related field of study;
•Experience providing reference services in an archives or library;
•Experience using database software for the management and description of collections;
•Demonstrated experience applying the theory and practice of archival science to private and government records;
•Experience developing and implementing reference and outreach programs is an asset.

How to Apply    

Resumes must be accepted through the Yukon government e-recruitment application system only.
Application Webpage (URL): https://yukongovernment.hua.hrsmart.com/hr/ats/Posting/view/32898

Application Deadline:  10 January 2022

 

The Metropolitan Museum of Art

Met Archives

Location: New York, NY
Compensation    $17 per hour, plus $1,500 toward housing/travel to New York City (less applicable taxes and deductions)

The Metropolitan Museum of Art Archives collects, preserves and makes accessible for research corporate records of the Museum, and promotes an informed and enduring understanding of its institutional history.  Archives holdings date from 1870 through the early 21st century, and document the Met's art collection, past exhibitions, curatorial practice, and administration.

Description and Duties    

The summer 2022 intern will collaborate with staff archivists to preserve digital Museum records, provide reference assistance to Museum staff and non-staff scholars, and engage in historical research. A special focus of the 2022 internship will be metadata analysis and creation for digitized historical records, and transfer of digital assets into the Museum's DAM.  

Qualifications    

The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.

Additional Information: MuSe

Join a vibrant community of students at The Metropolitan Museum of Art this summer! The Museum Seminar (MuSe) Internship Program awards paid ten-week summer internships to graduate students interested in a career in the arts and fields related to the Met's many departments. The Met has over forty department areas, including Museum Archives, that host interns from a wide variety of academic backgrounds with an interest in art and museums. In addition to developing skills through special projects with Met staff, MuSe interns train to lead their own public tours in the galleries and participate in a weekly seminar series on museum practice.  

How to Apply    

The Met strongly encourages applications from students who are members of groups underrepresented in careers related to museums and the visual arts.

For more information and to apply, see here: https://www.metmuseum.org/about-the-met/internships/undergraduate-and-graduate-students/summer

DEADLINE: January 19, 2022, at 5:00 p.m. (ET).

Please note: your recommendation letters must be submitted by this application deadline. We will not accept applications or recommendations after the deadline.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status, and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Archives Intern
Jewish Museum and Archives of BC

Location: Vancouver, BC
Compensation:  $19/hour

The Jewish Museum and Archives of British Columbia (JMABC), administered by The Jewish Historical Society of British Columbia (JHSBC), is seeking two Archives Interns, working to process archival holdings and digitize documents of great importance. This contract position will commence December 2021 and end approximately April 2022 (approximately (20 paid work weeks, including Jewish and statutory holidays). As part of the mandate of the JMABC, the archives documents, acquires and preserves archival records, thereby safeguarding the history of the Jewish community of British Columbia. As the JMABC's work place and visitor base is largely English speaking, the language for the project is English. The Jewish Museum and Archives of BC is administered by The Jewish Historical Society of British Columbia (JHSBC) and is located in the Peretz Centre for Secular Jewish Culture in Vancouver, BC. This project is currently expected to be a split of remote and in-person work, pending provincial health guideline changes.

Description and Duties    

This project will focus on processing and providing collection-level access to approximately two to four medium sized fonds in the JMABC holdings (to be selected by the intern and archivist to suit mutual goals), thereby building towards a goal of improving the discoverability and accessibility of the JMABC archival holdings.

Secondly, the project will also include the digitization of approximately 37.5 cm of material from Congregation Emanu-El. Located in downtown Victoria, Congregation Emanu-El was founded in 1862 as immigrants flooded the city on their way to follow the Gold Rush. Research requests for these materials are ever mounting, and having digitally accessible records available to researchers worldwide is of great importance to the JMABC in the coming years.

The Archives Interns will be responsible for processing these collections, including appraisal, arrangement, description, and the creation of finding aids, which will then be made available through the JMABC's online database, AtoM (Access to Memory). The Archives Intern will also be responsible for digitizing, including scanning and using Photoshop, archival documents, and creating item-level entries on AtoM for each document.

The archival collections that the Archives Interns may select from include personal and institutional fonds; specifically family fonds from a number of prominent philanthropists and community leaders, and volunteer groups in the performing arts sector. Upon the completion of this project finding aids will greatly enhance the public accessibility of these collections, as well as improving the internal ability to prioritize collections for digitization and exhibition. Select items from each fonds may be digitized to enhance the JMABC's AtoM digital assets.
 

Qualifications - Requirements

The ideal candidate for the Archives Intern at the JMABC will have:

• A demonstrated interest in working in an archival or heritage institution shown through previous volunteer or paid work experiences and/or an academic background in a related field such as history, anthropology, museum studies, library studies or archival studies. Preferences may be given to recent graduates of Archival Studies programs.
• Basic computer skills and will be comfortable working independently at a computer station. Any experience working with databases or digital imaging software such as Adobe Photoshop will be considered an asset.
• Excellent English communication skills, both written and verbal.
• An enthusiastic attitude.
  

In addition to the above qualifications, all candidates must meet the following requirements dictated by the Young Canada Works program:

• Must be a recent graduate of an accredited post-secondary institution. A recent graduate is defined as an individual who has graduated from college or university within the last twenty-four months.
• Must be between 16 and 30 years of age at the start of employment.
• Must be legally entitled to work in Canada.
• Must be a Canadian citizen, permanent resident or have refugee status in Canada.
• Must be registered in the YCW candidate inventory.
• Must be willing to commit to the full duration of the work assignment.
• Must not have another full-time job (over 30 hours a week) while employed with YCW.
• Must not be receiving Employment Insurance (EI) benefits while employed with YCW.
• Must not have previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.
  

Application information

This position is dependent upon receipt of funding through the Young Canada Works. Candidates must meet the eligibility criteria to be considered for this position.

The Jewish Museum and Archives of British Columbia advocates a barrier-free workplace and encourages all qualified candidates to apply.

This position is rolling and will accept applications until filled.

Medical Archivist
Université du Québec en Outaouais (UQO)

Location: St-Jérome, Québec.
Compensation: Concomitant with experience and education as per the defined salary scale set out by UQO

Professor Eric Tchouaket is a researcher and associate professor in the department of nursing at the Université du Québec en Outaouais (UQO) in St. Jerome, Québec. His work primarily focuses on the economic analysis of healthcare performance, safety and security. His current projects underway focus on the economic evaluation of healthcare initiatives of infection prevention and control, especially with regards to health care associated infections in Quebec hospitals and long-term care facilities.

Our team currently requires a medical records archivist to assist with a research project underway in four Quebec hospitals: two located in Montreal, one in the Laurentians and one in Outaouais. The position begins Dec 1st or as soon as the candidate is available, with a six month commitment and the possibility to extend. The job is an ideal opportunity for a newly graduated medical archivist, or may be used to fulfill a placement for medical archivists in training.

Tasks and responsibilities

Within the scope a research project, the medical archivist will be required to:

• Access medical records for the collection of information and the extraction of data;
• Use specialized medical record software to extract data from medical files;
• Undertake quantitative and qualitative analysis;
• Maintain privacy of data;
• Participate in weekly research team meetings (currently held virtually)
• Collaborate with the research team for all other tasks as required.
  

Qualifications

Ideal candidates will:

• Have or be finishing their college diploma in medical records or archivist, as recognized by the Association des gestionnaires de l'information de la santé du Québec (AGISQ) or the College of Medical Archivists of Canada (CHIMA). Equivalent education or work experience in the field will be considered;
• Be proficient in French (read, write and speak), knowledge of English is considered an asset;
• Be able to travel to hospitals where the research is taking place;
• Have the ability to work independently but also collaboratively.
  

Other: The applicant must be eligible to work in Canada

Start Date: December 01, 2021 ( or as soon as the candidate is available)

Commitment: 14-21 hours per week (negotiable)

Salary: Concomitant with experience and education as per the defined research professional salary scale set out by UQO

To apply send your CV and cover letter to:

Stephanie Robins, M.Sc., research professional

stephanie.robins@uqo.ca   or

Dr. Eric Tchouaket, PhD., Associate Professor

Eric.Tchouaket@uqo.ca

File: 86589542_tchouaket__job_description_archiviste_poster_en.doc

Montreal Holocaust Museum - Institutional archivist - YCW contract
Montreal Holocaust Museum

Location: Montreal, Quebec
Compensation:  20,60$ per hour

The Mission

The Montreal Holocaust Museum educates people of all ages and backgrounds about the Holocaust, while sensitising the public to the universal perils of antisemitism, racism, hate and indifference. Through its Museum, its commemorative programs and educational initiatives, the Montreal Holocaust Museum promotes respect for diversity and the sanctity of human life.

The Objectives

• To sensitise people of all ages and backgrounds to the Holocaust through commemorative events, survivor testimonies, educational programs and a museum
• To provide the tools to fight racism and promote respect and human dignity
• To present opportunities for intercultural understanding
• To promote educational programs and activities
  

The Organisation

The Montreal Holocaust Museum is a non-profit organisation and a recognised charity. The MHM is managed by a Board of Directors, which is responsible for the organisation's strategic orientations and policies. The Board and the Museum plan their actions on a tri-annual basis in order to accomplish their objectives.

Description and Duties    

Reporting directly to the head of conservation and exhibitions, the archivist will assume the main responsibility of evaluating the nature and organization of institutional archives, developing a classification plan and a conservation schedule, carrying out a pre-inventory of the archives at retain as well as identify and prune irrelevant documents.

Job specification:

• Evaluate the institutional archives and make a diagnosis of their composition, structure and condition, in particular by taking cognizance of the structuring work put in place several years ago and by observing the material in situ;
• Do research in order to document the different management methods and the tools developed for
this purpose in other institutions (archive centers, libraries, museums)
• Develop an adequate classification plan and produce a conservation schedule to be put in place within the Museum.
• Present the classification plan and conservation schedule to Museum staff to encourage good practice.
• Carry out a pre-inventory of the archives in order to estimate the volume to be preserved and to identify what needs to be pruned.
• Carry out pruning (search for service providers, rental of equipment and organization of the pruning itself)
• Contribute to the smooth running of the Museum as needed, particularly in the day-to-day work at the Collections Center.

Qualifications required:

• University degree in archival science
• Bilingual, with excellent oral and written communication skills in both languages
• Knowledge of archives management
• Mastery of the Office suite
• Autonomy, rigor and attention to detail and autonomy
• Responsible organizational skills and initiative

Additional Information:  Please note that this is a 4 months full time contract. The hourly wage is $ 20.60.Applicants must be eligible for the requirements of the Young Canada Works - Building Careers in Heritage program:

• Be a Canadian citizen or permanent resident or have refugee status in Canada (non-Canadians holding a temporary work visa or waiting for permanent status are not eligible);
  
• Be legally authorized to work in Canada;
• Be between 16 and 30 years old at the start of employment;
• Be ready to commit for the entire duration of the work assignment;
• Not have any other full-time job (more than 30 hours per week) while employed under the program; Be a college or university graduate who is unemployed or underemployed, that is, not having a full-time job;
• Be a recent graduate who obtained his college or university diploma within the last 24 months at the start of his employment;
• Not receiving Employment Insurance benefits while working for the program;
• Never have participated in this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy or have never been paid under this or any other program.

How to Apply: Please send your CV and cover letter before November 15, 2021 to info@museeholocauste.ca with the subject line "Young Canada Works - Conservation Assistant". Only candidates who have obtained an
interview will be contacted.

Thank you for your interest in the Montreal Holocaust Museum.

Please Note: The Montreal Holocaust Museum encourages people who identify with discriminated groups to apply.

Application Deadline: 2021, November, 25.

86589542_achiviste-fiche-de-poste-bilingue_final.pdf

Chief of Section in the Records and Archives Management Section (RAMS)
World Trade Organization (WTO)

Location: Geneva, Switzerland
Compensation: CHF 113 639 per annum

The World Trade Organization (WTO) provides a forum for negotiating agreements aimed at reducing obstacles to international trade and ensuring a level playing field for all, thus contributing to economic growth and development. The WTO also provides a legal and institutional framework for the implementation and monitoring of these agreements, as well as for settling disputes arising from their interpretation and application.

The Knowledge and Information Management, Academic Outreach and WTO Chairs Programme Division (KMD) develops and coordinates WTO knowledge and information management policies and is responsible for academic outreach activities with universities and the WTO Chairs Programme.

The Records and Archives Management Section (RAMS) is in charge of the custody and control of WTO Secretariat records and informational assets, in both paper and electronic formats, by leading their management, access, retention, storage, preservation and disposition, with the purpose of protecting them as evidences of actions and of ensuring accountability to present and future users as well as preserving and enhancing WTO institutional memory.

Description and Duties    

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity. As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.

The Secretariat of the WTO is seeking to fill the position of Chief of Section in the Records and Archives Management Section (RAMS) of the Knowledge and Information Management, Academic Outreach and WTO Chairs Programme Division (KMD).

The selected candidate will receive a two-year Fixed-Term appointment.   Given that the incumbent is on a special leave without pay, further contract extensions will depend on the performance of the selected candidate as well as on the continued availability of the post in the light of organizational needs.

General Functions

Under the supervision of the Director, the incumbent will have the primary responsibility for supervising and managing the RAMS. In addition, the incumbent will participate in decision-making, planning and the development of strategies relative to the management, sharing and exchanging of knowledge and information resources. The incumbent will perform the following functions:

1. Lead, plan and manage the work of the RAMS to ensure high quality services are delivered in an effective, efficient and timely manner. Ensure skills of staff are continuously developed through training or coaching. Manage a team of 5 staff members and interns and budgetary resources allocated to the section.
2. Establish and implement strategies, guidelines and procedures to collect, assess, organize, share and preserve the WTO's information assets in all forms (paper, image, audio, video, electronic record, etc.). This may include ensuring conservation of information resources and implementing a disaster recovery plan for the informational assets.
3. Improve business processes by deploying the WTO electronic document and records management system (EDRMS), while integrating records management best practices, systems and technology.
4. Ensure that the WTO's records and archives management-related policies (disclosure policy, user service policy, digital preservation, etc.) in the field of information management remain aligned with the WTO business needs.
5. Assist in the systematic archival treatment of GATT and WTO fonds (conditioning of historical archives for long-term preservation, their description, digitization) performed by an Information Management Specialist and interns with the view of creating finding aids.
6. Assist in determining and applying international standards in records and archives management, including authority files, taxonomies, thesauri, value lists, finding aids, classification plans and retention policies to harmonize information.
7. Be one of the leaders at the WTO to promote knowledge and information management by developing procedures, training programmes, and information campaigns on knowledge management, including the design and preparation of customized presentations and messages, as well as collaborating with other divisional staff in the dissemination and preservation of information and knowledge resources.
8. Respond to requests from WTO staff, Members, organizations and individuals outside the WTO and represent the WTO on missions and at meetings.
   

Qualifications    

Education:

Advanced university degree (Master's degree or equivalent degree) in information science, knowledge management, archival science, records management or related field. Alternatively, a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

Knowledge and Skills:

Technical Knowledge and Skills:

• Capacity to think strategically and develop plans to promote knowledge and information management and bring value to the assets available.
• Knowledge of indexing, analysing and describing archive materials and records according to internationally recognized standards.
• Ability to think out of the box and stimulate continuous process improvement.
• Demonstrated experience of state-of-the art electronic records management tools. Familiarity with EDRMS would be an asset.
• Ability to draft accurately concisely and clearly in English.

Behavioural skills:

• Proven ability to supervise a group of people in their day-to-day work, to manage, motivate and lead a service.
• Capability to communicate complex abstract ideas to an audience of informed people and understand ideas when communicated by others.
• Capability to present technical facts to non-specialised audiences.
• Capability to persuade others to a point of view using facts.
• Capability to initiate and build relationships with a variety of people both inside and outside the organization.
• Capability to work in a team where supporting and gaining the support of others is important to achieving her/his objectives.
  

Work Experience:

Minimum 5 years of relevant work experience , including at least 3 years of supervisory responsibilities.

Languages:

Excellent command of English, both oral and written (at a level corresponding or equivalent to a minimum of C1 according to the Common European Framework of Reference for Languages (CEFR)) and a good working knowledge of French (minimum B2 level according to the CEFR). Knowledge of Spanish would be an asset.

Shortlisted candidates will be assessed on their language skills as part of the selection process.

For retained candidates, written tests and panel interviews are foreseen shortly after the closure of the vacancy notice.

Only applications from nationals of WTO Members will be accepted.

The recruitment process will be undertaken as per Administrative Memorandum No. 976 (OFFICE(16)/15) on Staff Promotions and external recruitment through Vacancy Notices.

For non-entry level positions, the position may be offered at a lower grade if the selected candidate does not fully meet all the required qualifications.

The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks.

• Applicants may be required to sit a written examination.
• Applicants will be contacted directly if selected for an interview.
• Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 24 months, and may subsequently be called upon as and when the need arises for additional resources.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Geneva (Switzerland) time - stated in the vacancy announcement.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED.

The WTO is a non-smoking environment.

Please submit your application through the electronic WTO recruitment site.
https://wto.wd3.myworkdayjobs.com/en-US/External/job/CWR/Chief-of-Section_JR100086-1

Application Deadline: 15 December 2021