Student - Archives Assistant
City of Thunder Bay

Location: Thunder Bay, ON
Compensation:  $20.00/hour

The City of Thunder Bay Archives, Records and Privacy section is responsible for the City's Archival collection and administers the Records Management and Privacy programs for the City.  Since 1990, we are one of a very few completely integrated Municipal Archives and Records Management programs in the province.  The City Archives preserves, promotes and makes public the City's corporate history.  

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

Description and Duties    14 week student summer position.  Must be a full-time student and returning to full-time studies in the fall.  Age 16-30.

Position Summary:

Performs general archiving and records management duties

MAJOR RESPONSIBILITIES:

• Indexes archival records
• Re-boxes archival colour photographs and other documents
• Scans and indexes archival photographs
• Researches Thunder Bay history
• Assists Archives staff with other archival and records management projects

Education/Experience:

• Must be a student enrolled in a post-secondary program
• Preference will be given to those students enrolled in archival or library or information studies, or who have taken a post-secondary course in archival studies

Skills & Abilities:

• Familiar with the Rules for Archival Description (RAD)
• Must be able to communicate effectively both orally and in writing
• Must be highly motivated and work well in team environment
• Must be able to work with minimal supervision
• Proficient in the use of computers and current related software and the Internet
• Must be courteous and tactful in dealing with the public
• Must be a proficient researcher

CONDITION OF EMPLOYMENT:

Must take an Oath of Secrecy

ONTARIO HUMAN RIGHTS CODE:  It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression.  Therefore, a resume submitted to the City must not include references to any of the above characteristics.  Do not include:

Photos

• Any certificates that have photo identification
• Driver's licences
• Police records checks
• Note: The above documentation will be requested by the Human Resources & Corporate Safety Division should you be the successful applicant.  If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant.  Please do not submit your Criminal Record Check with your application.

ACCOMMODATION:  
Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY:
Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

If you are offered a position as a summer student, you will be required to show proof of completing a full-time academic year (September to April) in 2022/2023 at a school, college, university or other educational institution. You may also be required to show proof of validity of my driver's licence, professional licences, and/or education when such certification constitutes a job requirement or corporate program requirement.

Application information
Apply online by February 13, 2023: https://careersen-thunderbay.icims.com/jobs/4634/student---archives-assistant/job

Application Deadline:  February 13, 2023

Archival Technician
York Region

Location: Newmarket, Ontario
Compensation: $36.25 - $39.40 / hour

The Regional Municipality of York stretches north from Toronto to Lake Simcoe and includes many hectares of protected Greenbelt. York Region's diversity is evident in our nine local municipalities, geography, economic development and population. York Region is committed to strong, caring, safe communities by working together to serve our thriving communities, today and tomorrow.

POSITION PURPOSE:

Reporting to the Regional Archivist, is responsible for assisting in the operation, maintenance and support of the Regional Archives program; processing, maintaining and ensuring the appropriate storage of archival collections; assisting in assessing, acquiring and describing new acquisitions and deaccessions; conducting reference services and providing retrieval services; researching and preparing archival exhibits and displays; create finding aids for the collections and responding to internal and external requests for historical information.

MAJOR RESPONSIBILITIES

• Assists in the development and maintenance of the archival collection by creating finding aids for archival records in the custody of the Regional archives.
• Maintains the archives collection by proper environmental storage conditions; applies appropriate conservation treatments, such as cleaning, sterilizing, repairing, encapsulating; and other accepted archival procedures and practices.
• Provides assistance in the appraisal, selection, transfer and deaccessioning of records and materials being acquired by the Regional Archives.
• Drafts descriptions for archival and special collections.
• Purges, sorts and re-boxes archival records into appropriate enclosures (e.g. acid-free folders).
• Arranges, describes and culls documents, materials and special collections according to accepted professional archival standards and practices.
• Identifies and collects library materials that support the archives program; catalogues materials according to Branch standards.
• Provides reference and retrieval services to archival users; provides assistance to Regional staff and external researchers (the public) in use and interpretation of archival materials.
• Performs other duties as assigned, in accordance with Branch and Department objectives.

QUALIFICATIONS

• Successful completion of a Community College Diploma in Archival studies or approved equivalent combination of education and experience.
• Minimum three (3) years demonstrated experience in archives,  including online searching, archival arrangement and description and exhibit preparation, preferably in a Corporate archives and/or municipal environment.
• Knowledge of current archival standards, principles, practices and techniques, including the Rules for Archival Description (RAD) as well as experience arranging and describing archival records according to RAD.
• Knowledge of basic conservation techniques for the preservation of archival materials.
• Familiarity with metadata standards (e.g. Dublin Core).
• Knowledge of and familiarity with Records and Information Management concepts.
• Knowledge of government guidelines and relevant Standards, Acts and Legislation.
• General knowledge of issues, practices, technical standards etc., associated with the management and preservation of electronic records.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.  

Application information

Apply on the careers page on our website

Application Webpage (URL): https://www.york.ca/york-region/careers

Application Deadline:   January 18, 2023

Dean, Faculty of Information (iSchool)
University of Toronto

Location:  Toronto, ON
Compensation:   $215,000 - $245,000

The Faculty of Information is a research-led Faculty of more than 600 students, 61 faculty, instructors, and librarians, and 23 staff. The iSchool is educating the next generation of professional and academic leaders in information, communications, and technology and leading the way in shaping these fields through ground-breaking interdisciplinary research and teaching. Innovative undergraduate, graduate, and doctoral programs in Information offer cutting-edge specializations including Archives and Records Management, Culture & Technology, Critical Information Policy Studies, Human-Centered Data Science, Information Systems & Design, Knowledge Management & Information Management, Library & Information Science, and User Experience Design.

The Master of Museum Studies is unique in Canada and can be combined with a Master of Information, allowing students to gain expertise in the cross-section of these areas. The iSchool is home to the McLuhan Centre for Culture and Technology, the Digital Curation Institute, the Identity, Privacy & Security Institute, the Knowledge Media Design Institute, the Technoscience Research Unit, the Critical Making Laboratory and the Artificial Intelligence for Justice Lab.

Description and Duties    

The University of Toronto is conducting a search for Dean of the Faculty of Information (iSchool), to take office by July 1, 2023, and invites expressions of interest, applications, and nominations. This is an exciting opportunity to join one of the world's leading information and knowledge management schools that is transforming society through collaboration, innovation, and knowledge creation.

Reporting to the Vice-President and Provost, the Dean of the Faculty of Information is a member of the senior leadership of the University of Toronto, and provides visionary strategic direction, academic planning leadership, and administrative oversight. As the chief academic and administrative officer, the new Dean will lead the Faculty to further excellence in teaching and research, and work collaboratively with internal and external partners to continue to raise its achievements, reputation, and resources.

Qualifications  

 The successful candidate will be an accomplished scholar and administrator with a distinguished record in teaching and research and a firm commitment to excellence, equity, and diversity. As the strategic leader of the iSchool, the new Dean will be a proven academic leader and possess an open and collegial style, a creative approach to problem solving, outstanding management, communication, and interpersonal skills, and a record of building strong teams and engagement with the community.

The University of Toronto (U of T) is consistently ranked as one of the world's leading institutions of higher learning.  Located in the vibrant and diverse city of Toronto, U of T is consistently ranked among the top 20 universities in the world for teaching, research, and innovation by Times Higher Education, and also leads in disciplinary excellence with top ranked departments in fields ranging from neuroscience to geography to philosophy. The University of Toronto Libraries system is the largest academic library in Canada and is consistently ranked in the top ten among peer institutions in North America.

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA, accommodation will be provided to individuals with disabilities throughout the recruitment process. Please note that all qualified candidates are encouraged to apply, but applications from Canadians and permanent residents will be given priority.
 
The Search Committee will begin considering potential candidates immediately and will continue until the position is successfully filled. Applications (including a letter of interest and curriculum vitae) can be sent to Jessa Chupik or Jason Murray by emailing jchupik@bipocsearch.com, or can be submitted through the BIPOC Executive Search mobile app.

Application Deadline:  March 16, 2023

II/III, Digital Curation and Preservation
Walter P. Reuther Library, Wayne State University

Location: Detroit, Michigan, US
Compensation: $60,000-$75,000 (US), according to qualifications and experience

The Walter P. Reuther Library, Archives of Labor and Urban Affairs is the largest labor archives in North America and is home to the collections of numerous unions and labor related organizations, as well as those documenting the political and community life of urban and metropolitan Detroit, the civil rights movement in Michigan and nationally, and women's struggles in the workplace. The Reuther Library is also home of the Wayne State University Archives, established by the Board of Governors in 1958 in recognition of the importance and permanent value of the University's official files, records, and documents.

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered an enriching, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity, and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

Description and Duties-Essential Functions:

• Oversee long-term planning and preservation monitoring of digital collections
• In consultation/coordination with peer archivists, finalize digital preservation workflows in new preservation infrastructure and cross-train colleagues in digital archives workflows.
• Collaborate with peer archivists to transfer born-digital materials from donors, including the transfer of content from removable media.
• Collaborate with peer archivists to accession and describe born-digital materials.
• Complete collection assessment and inventory of digital surrogates and born-digital collections.
• Collaborate with peer archivists to identify priority collections for format migration and preservation.
• Coordinate Reuther's Archive-It web archiving program, including working with peer archivists to create and monitor web crawls, and perform quality control checks.
• Participate in the shared decision-making for library planning, resource management, and program and policy development.
• Represent the library through active participation in professional associations and University committees.
• Participate in Reading Room services.
• Meet the physical demands of the position, e.g. lift heavy storage boxes, climb stair ladders, work in a sedentary position for long durations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications:

• Master's degree from an accredited institution in library/information science, archival administration, or a related field.
• Demonstrated experience administering preservation systems, such as Archivematica, including the ingest, arrangement, and description of collections.
• Experience using archival collection management systems, such as ArchivesSpace.
• Demonstrated knowledge of digital preservation issues, strategies, standards, and best practices.
• Demonstrated experience developing, maintaining, and communicating technical documentation.
• Familiarity with command-line interface.
• Excellent interpersonal, organizational, written, and oral communication skills.
• Ability to work effectively and collaboratively in both independent and team-based environments.
• Ability to meet expectations for promotion and ESS as part of the Reuther Library academic staff.
• Committed to fostering an equitable and inclusive workplace, and an ability to work effectively with diverse stakeholder communities.

Preferred Qualifications: 

• Possession of Python, Ruby, or other high-level / object-oriented programming languages, or ability to learn.
• Experience developing and implementing policies and procedures related to digital preservation.
• Demonstrated understanding of the importance of digital file format analysis and documentation in digital preservation planning.
• Ability to manage large-scale and long-term projects, including developing workflows, writing documentation, and assessment. 
  

Background Check Requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the University will inform you if a background check is required.

Equal Employment Opportunity Statement:
Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.
 
Apply online through the Wayne State University hiring system.
Application Webpage (URL): https://waynetalent.csod.com/ux/ats/careersite/2/home/requisition/664?c=waynetalent

Application Deadline:   January 10, 2023

Processing Archivist I (Renewal Contract)
Walter P. Reuther Library, Wayne State University

Location: Detroit, Michigan, US
Compensation: $52,000 - $58,000 US

The Walter P. Reuther Library, Archives of Labor and Urban Affairs is the largest labor archives in North America and is home to the collections of numerous unions and labor-related organizations, as well as those documenting the political and community life of urban and metropolitan Detroit, the civil rights movement in Michigan and nationally, and women's struggles in the workplace. The Reuther Library is home to the Wayne State University Archives, established by the Board of Governors in 1958 in recognition of the importance and permanent value of the University's official files, records, and documents.

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered an enriching, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity, and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

Description and Duties   

• Arrange and rehouse mixed-material and born-digital collections, assess for sensitive materials and preservation needs, and create descriptive finding aids using ArchivesSpace in accordance with DACS and other accepted archival standards.
• Perform basic preservation work such as fastener removal, unfolding and flattening materials, and rehousing in acid-free folders and boxes.
• Work with the Labor and Urban Affairs Collections (LUAC) Archivist on shared backlog.
• Promote collections through blog posts and subject guides.
• Participate in Reading Room and reference services.
• Participate in the shared decision-making for library planning, resource management, and program and policy development.
• Represent the library through active participation in professional associations and University committees.
• Perform other duties as assigned by the Director.

Qualifications:

• Master's degree from an accredited institution in library/information science, archival administration, or a related field, with graduate study in archival theory and methods.
• Experience arranging and describing archival collections.
• Fundamental understanding of DACS, EAD, and other relevant description standards.
• Experience using archival collection management software or digital preservation systems such as ArchivesSpace or Archivematica.
• Excellent interpersonal, organizational, written, and oral communication skills.
• Ability to manage multiple priorities and tasks.
• Ability to work effectively and collaboratively in both independent and team-based environments.
• Demonstrated initiative, ability to self-direct, and a commitment to innovation, creativity, and excellence.
• Commitment to fostering an equitable and inclusive workplace, and an ability to work effectively with a diverse faculty, staff, and student population.
• Ability to meet expectations for promotion as part of the Reuther Library academic staff.
• Ability to lift 40 lbs.

Preferred Qualifications:

• Experience processing large collections (50 linear feet+).
• Demonstrated commitment to advancing professional knowledge through formal training, continuing education, or professional certification.

Archivematica Maintainer
Artefactual Systems Inc.

Location: Surrey, British Columbia (Remote)
Compensation: $70,000 - $96,000

Artefactual Systems Inc. (https://www.artefactual.com/) provides archival management and digital preservation products and services to the cultural memory sector using open source software. We help to ensure that our international client base is able to care for the evidence of
the past so that it can be trusted in the future. Though founded and still based in British Columbia, Canada, we have staff across Canada, the US, Spain, the UK, and El Salvador. We ground all our work in 4 core values: openness, collaboration, sustainability, and trustworthiness.

Description and Duties    

Working in a specialized team of developers, successful candidates will focus on maintenance and stability in the Archivematica code base and related projects. You will develop deep knowledge and expertise of Archivematica on a technical level and support our clients' use of it by writing code for fixes and enhancements, implementing dependency upgrades, determining operating system compatibility and addressing complex client support incidents. You will also engage with open source Archivematica community users on a technical level.

Archivematica Maintainers will report to the Software, Architecture and Development Manager and collaborate closely with the support staff who will guide product management decisions and communicate priorities for software enhancements. Maintainers provide specialized knowledge to support staff that is critical to the success of our hosted and on-premise Archivematica customers.

Responsibilities

Responsible for ensuring a stable Archivematica codebase to be used in Artefactual products and services


Enhancements and defect fixes

• Writes code to fix bugs or implement enhancements to Archivematica as necessary for the support staff
• Investigates security issues in the Archivematica code base or related projects as reported by Artefactual staff or community members
• Responds to community pull requests

Releases and upgrades

• Manage dependencies and operating system compatibility for Archivematica to meet the needs of Artefactual customers.
• Prepares releases of Archivematica; collaborates with the support staff to test releases and deploy to customers.

Technical support

• Diagnoses complex support incidents from the support staff, identifying root causes and potential solutions.
• Engages on a technical level with the community, as time allows

Job skills and qualifications

Must have

• Demonstrable experience as a paid developer
• Experience with Python
• Proficiency with Gitlab and/or Github
• Self-starting and self-motivated
• Works great in a team setting
• Good communication skills in English
• Comfortable and productive in a Linux development and deployment environment
• At least 4 hours overlap with 8am-4pm Pacific Standard Time
• Legally able to work in Canada

Nice to have

• Experience supporting and maintaining the Archivematica code base
• Experience with Weblate
• Experience troubleshooting and diagnosing software defects
• Experience preparing software releases
• Experience working in open source software projects and communities

You will be working with

• Python
• Django
• Elasticsearch
• MySql/Sqlite
• Gearman
• Ubuntu LTS
• Red Hat-based Linux Distributions
• The Archivematica ecosystem of projects and external software tools

 
How to Apply: Please send your CV and cover letter to jobs@artefactual.com
Application Webpage (URL): https://www.artefactual.com/jobs/

Application Deadline: Dec 12, 2022

Job Posting - Archivematica Maintainer- external.pdf

AtoM Maintainer
Artefactual Systems Inc.

Location: Surrey, British Columbia (Remote)
Compensation: $70,000 - $96,000

Artefactual Systems Inc. provides archival management and digital preservation products and services to the cultural memory sector using open source software. We help to ensure that our international client base is able to care for the evidence of the past so that it can be trusted in the future. Though founded and still based in British Columbia, Canada, we have staff across Canada, the US, Spain, the UK, and El Salvador. We ground all our work in 4 core values: openness, collaboration, sustainability, and trustworthiness

Description and Duties    

Working in a specialized team of developers, successful candidates will focus on maintenance and stability in the AtoM code base and related projects. You will develop deep knowledge and expertise of AtoM on a technical level and support our clients' use of it by writing code for fixes and enhancements, implementing dependency upgrades, determining operating system compatibility and addressing complex client support incidents. You will also engage with open source AtoM community users on a technical level.

AtoM Maintainers will report to the Software, Architecture and Development Manager and collaborate closely with the support staff who will guide product management decisions and communicate priorities for software enhancements. Maintainers provide specialized knowledge to support staff that is critical to the success of our hosted and on-premise AtoM customers.

Responsibilities

• Responsible for ensuring a stable AtoM codebase to be used in Artefactual products and services Enhancements and defect fixes
• Writes code to fix bugs or implement enhancements to AtoM as necessary for the support staff
• Investigates security issues in the AtoM code base or related projects as reported by Artefactual staff or community members
• Responds to community pull requests

Releases and upgrades

• Manage dependencies and operating system compatibility for AtoM to meet the needs of Artefactual customers.
• Prepares releases of AtoM; collaborates with the support staff to test releases and deploy to customers.

Technical support

• Diagnoses complex support incidents from the support staff, identifying root causes and potential solutions.
• Engages on a technical level with the community, as time allows.

Qualifications    

Must have

• Demonstrable experience as a paid developer
• Experience with PHP
• Proficiency with Gitlab and/or Github
• Self-starting and self-motivated
• Works great in a team setting
• Good communication skills in English
• Comfortable and productive in a Linux development and deployment environment
• At least 4 hours overlap with 8am-4pm Pacific Standard Time
• Legally able to work in Canada

Nice to have

• Experience supporting and maintaining the AtoM code base
• Experience with Weblate
• Experience troubleshooting and diagnosing software defects
• Experience preparing software releases
• Experience working in open source software projects and communities

You will be working with

• PHP
• Symfony
• Elasticsearch
• Gearman
• Bootstrap
• MySQL
• Ubuntu LTS
• Red Hat-based Linux Distributions
• Nginx
• The AtoM architecture

 
How to Apply: Please send your CV and cover letter to jobs@artefactual.com

Application Webpage (URL): https://www.artefactual.com/jobs/

Application Deadline: Dec 12, 2022

Job Posting - AtoM Maintainer- external.pdf

Digital Preservation Specialist, Customer Success
Artefactual Systems Inc.

Location: Surrey, British Columbia
Compensation: $70,000 - $85,000

Artefactual Systems Inc. provides archival management and digital preservation products and services to the cultural memory sector using open source software. We help to ensure that our international client base is able to care for the evidence of the past so that it can be trusted in the future. Though founded and still based in British Columbia, Canada, we have staff across Canada, the US, Spain, the UK, and El Salvador. We ground all our work in 4 core values: openness, collaboration, sustainability, and
trustworthiness.

Description and Duties   

The purpose of this position is to foster long term partnerships by helping Artefactual customers articulate and achieve their stated digital preservation and related goals. This position is primarily responsible for fulfilling the obligations of the Management Service, which is offered in conjunction with an SLA for a client-controlled (usually on-premise) environment. The Digital Preservation Specialist may also be responsible for providing custom SLA support and / or support to other teams as the need arises. However, the primary focus is on delivering value to enterprise-level customers within the limits of the associated services they have purchased.

Job duties

Duty 1

• Responsible for proactively managing customer problems
• Identify customer issues and express them as problems
• Using digital preservation and other tools, analyse a problem to determine the cause
• Weigh the alternatives to determine the best solution to the problem

Duty 2

• Responsible for helping customers achieve their goals
• Facilitate discussion of goals or priorities for an upcoming quarter
• Help to identify tasks and associated outcomes, deliverables, and timescales in service of stated goals or priorities
• Gather metrics on system performance, throughput, issues
• Organize and run quarterly meetings
• Prepare quarterly reports for dissemination and discussion

Duty 3

• Responsible for continuous improvement in service delivery
• Monitor outstanding, ongoing, or recurring incidents
• Analyse incidents for trends or patterns that can be identified as problems
• Gather feedback from stakeholders to suggest solutions
• Liaise with other specialists to identify wider patterns
• Provide feedback to the appropriate team to improve the product

Job skills and qualifications

Must have

• A curious mindset
• Ability to analyse issues or problems in a technical environment
• Digital preservation / archival domain knowledge
• Excellent communication skills, including writing & making presentations
• Experience leading / facilitating (remote/online) meetings and workshops
• An interest in continuous improvement in service delivery
• At least 4 hours overlap with 8am-4pm Pacific Standard Time
• Must be legally able to work in Canada

Nice to have

• Experience with problem management and change management processes in an IT domain
• Experience in problem solving in a software-related domain
• Experience working with monitoring systems
• Experience with Linux
• Experience working as a digital archivist or digital preservationist
• Experience participating in an open source project or community

How to Apply    

Submit your covering letter and CV to jobs@artefactual.com
Application Webpage (URL): https://www.artefactual.com/jobs/

Application Deadline: Dec 12, 2022

Job Posting - Digital Preservation Specialist, Customer Success (1) (1).pdf

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Ontario (Toronto Reference Library Branch - Special Collections)
Compensation: $82,992.00 per annum

Toronto Public Library is the busiest urban public library system in the world. Every year, we have millions of users visiting our branches and taking advantage of our online services.

We empower Torontonians to thrive in the digital age and global knowledge economy. With expanded access to technology, lifelong learning and diverse cultural and leisure experiences, Torontonians have increased opportunities for growth and success, as well as stronger connections to each other and their communities.

Description and Duties
JOB SUMMARY:

To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

DUTIES:

• Arranges, describes and processes archival materials for the Library's physical and digital collections.
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
• Meets established standards of production.
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
• As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
• Providing information service involving research and reference materials.
• Planning, conducting and evaluating individual programs and events.
• Performs other related duties as assigned including outreach.

QUALIFICATIONS:

• Graduate degree in archival studies from an accredited institution or equivalent education.
• A minimum of three (3) years' progressive experience in archival arrangement and description essential.
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
• Strong interpersonal, communication, organizational and customer service skills.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

How to Apply    

E-mail your cover letter and resume, quoting the Job Posting #, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Application Webpage: https://www.torontopubliclibrary.ca/about-the-library/library-jobs/

POSTING #: 22-753EXTREP

Application Deadline: December 17, 2022

Associate Archivist
City of Thunder Bay

Location: Thunder Bay, ON
Compensation: CAD $75,576.57/Yr. - CAD $88,913.63/Yr.

The City of Thunder Bay Archives, Records and Privacy section is responsible for the City's Archival collection and administers the Records Management and Privacy programs for the City.  Since 1990, we are one of a very few completely integrated Municipal Archives and Records Management programs in the province.  The City Archives preserves, promotes and makes public the City's corporate history.  

When you work for the City of Thunder Bay, you are part of our team.

Experience your importance - We demonstrate the high value we place on our people through our focus on mental health and wellness, health & safety and a variety of employee-friendly programs and policies.   

Get tangible benefits - We provide competitive pension and health benefits coverage, along with support through employee and family assistance programs.

Unleash your potential - We offer in-house training and development programs to support your career goals and help you to do your job even better.

Know your work matters - We work hard to provide the best service to the citizens of Thunder Bay and to recognize our employees for their service.

Embrace diversity - We strive to have a diverse workforce that is reflective of our community.

Make a difference - We have a strong focus on customer service, innovation and maximizing technology.

Join a dedicated team - We have a strong City team that's actually a network of individuals who are all valued for what they bring to our city and our community.

Build community - We, the employees of the City of Thunder Bay, are proud to support many, many volunteer organizations that touch the lives of just about everyone in our community.

Enjoy a superior lifestyle - The City of Thunder Bay is the gateway to some of the most breathtaking experiences on earth.

The City of Thunder Bay supports quality of life to those who live, work and play in Thunder Bay. A variety of jobs exist for people who want to make a change for others throughout the community. Reasonable accommodations are available upon request for all parts of the recruitment process. The Corporation of the City of Thunder Bay is one of the city's largest employers, with approximately 2800 employees. Come join our team!

POSITION SUMMARY:

Under the direction of the City Archivist, assists with the operation of the Corporate Records Management System, and the preservation of permanent records.

MAJOR RESPONSIBILITIES:

• Assists in the analysis and inventory of corporate records in digital, paper, and other formats and in the preparation of records retention schedules.
• Identifies federal and provincial statutes, regulations and legal requirements relating to records collection, creation, retention, access, and privacy.
• Assists in training City staff on information management issues and participates in the development of procedural/operating manuals for all corporate records in digital, paper, and other formats.
• Participates in the study of corporate departments in order to identify problems in information collection, storage, retrieval, use and disposition in co-operation with Corporate Information Technology
• Develops systems for managing records in digital, paper, and other formats.
• Assists with the corporate review, planning and implementation of the requirements for the virtual and physical storage of records.
• Appraises, accessions, arranges and describes permanent corporate records in digital, paper, and other formats.
• Facilitates the research use of permanent records in digital, paper, and other formats by preparing finding aids, undertakes research for City departments and provides assistance to City staff and the general public in obtaining information held by the City Archives.
• Participates in the maintenance of the Directory of Corporate Records and Personal Information Banks.
• Supports the Access and Privacy Officer in the coordination of freedom of information requests and backfills this position in the case of vacancy or absence.
• Develops and delivers training programs related to the management of corporate records.
• Supports the Archivist Assistant in records centre operations.
• Supervises students and contract staff in the day-to-day completion of their projects.
• Plans outreach activities and manages the Archives online presence to promote public engagement.
• Performs such other duties as assigned.

Education/Experience:

• Graduate degree in information or archival studies or library science with archival courses, from an accredited program together with at least one year experience in information management or archives;  or
• Undergraduate degree in history, social sciences or humanities together with five years' experience in information management or archives, and a recognized course or certificate in archives or information management
• Knowledge of the Ontario Municipal Freedom of Information and Protection of Privacy Act, and other relevant legislation
• Knowledge of current trends and techniques in managing and preserving digital records

Skills/Abilities:

• Excellent communication, organization and analytical skills
• Sound knowledge of and practical experience with computers and information technology is essential
• Must be competent within the meaning of the Occupational Health and Safety Act

Assets:

• Certified Records Manager (C.R.M.) designation
• Additional designations in the fields of information management, archives, and privacy

CONDITIONS OF EMPLOYMENT:

• May be required to travel to various work locations and provide own transportation
• Must take an Oath of Secrecy
• Must be able to withstand periods of repetitive bending and lifting of materials weighing up to 40 lbs

How to Apply    

Please apply through our career webpage

Application forms must reference the competition number and be submitted by 11:59 p.m. on the closing date.

Application Webpage (URL): https://careersen-thunderbay.icims.com/jobs/4536/associate-archivist/job

Application Deadline: December 12, 2022