Archivist, AO R24 - 97103
BC Liquor Distribution Branch

Location: Burnaby, BC
Compensation: $69,185.43 - $78,814.47 per annum

Please visit https://www.bcldb.com/about/about-ldb to learn more about the LDB.

Description and Duties    

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19.  Among other possible measures, proof of vaccination will be required by November 22, 2021.  It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service.  More information can be found here.

At the Liquor Distribution Branch (LDB) our vision of 'Service. Relationships. Results.' is all about providing a valued service, building strong relationships with our stakeholders, and achieving greater results for the province.

The LDB is one of two branches of government responsible for the cannabis and liquor industry of B.C. We operate the wholesale distribution of beverage alcohol and non-medical cannabis within the province, as well as the household retail brands of BC Liquor Stores and BC Cannabis Stores.

We employ nearly 5,000 people in over 200 communities and have hundreds of career opportunities spanning our entire wholesale, retail and corporate operations - from supply chain logistics, to high-tech solutions, and everything in between. The LDB has been named one of BC's Top Employers 12 times over for offering exceptional places to work, flexible work hours and earned days off, extended health and dental benefits, maternity and parental leave top-up payments, a pension program, in-house professional and leadership development, and subsidies for professional accreditation.

Corporate Strategic Services (CSS) plays a critical role in supporting the entire organization. Comprised of Corporate Communications and Stakeholder Relations, Corporate Policy, Corporate Privacy and Information, Sourcing and Vendor Performance, Strategy & Business Transformation and the Project Management Office, CSS is driven by customer-service and taking action to advise, consult and support each business area throughout the LDB.

The CSS team is comprised of approximately 50 staff. What brings CSS together as a team is the ability to work together to support both the operational areas of the business and other support areas (e.g., Corporate Operations, Finance, Human Resources, Information Technology). The group has a strategic lens with a focus on ensuring the organization aligns and complies with corporate priorities, policies, legislation, best practices, and government mandate.

The Archivist will identify government records that must be preserved to protect government and citizen rights, uphold government accountabilities, meet long-term legal, fiscal, audit and operational requirements, and preserve the province's documentary heritage.

A criminal record check is required.

For complete details about this opportunity, including accountabilities, please refer to the job description located in the Additional Information section in the application webpage: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/97103.

An eligibility list for permanent or temporary future opportunities may be established.

Education and Experience:

• Master's Degree in Archival Studies, Library Sciences, or a related field with a minimum of 3 years of recent, related information management work experience*.

*Recent, related information management work experience must have occurred within the last 5 years and must include the following:

• A minimum of 2 years of experience in developing information classification and retention schedules.
• A minimum of 1 year of experience applying and enforcing information lifecycle management principles, techniques, data retention, and information schedule requirements.
• Experience working with Records Management applications and technologies.

Preference may be given to applicants with:

• Certified Records Manager or Enterprise Content Management Master or Certified Information Professional are considered as assets.
• Experience working with Microsoft 365 records management.
• Experience working with Collabware/Collabspace records management.

 
Application information

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined in the Position Requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge, skills, abilities and competencies as outlined in the attached Job Description.

A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

For specific position-related enquiries, please contact Kriti Verma, HR Advisor, Talent & Compensation at 604 252 8578.

Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. For more information about how to create or update your profile, please refer to the attached Application Instructions or refer to the Job Application page on the MyHR website. If you are experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca before the stated closing time, and they will respond as soon as possible to assist you.

Note: Applications will be accepted until 11:00pm Pacific Time on the closing date of the competition. Late applications will not be accepted.

Application Webpage (URL)

https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/97103

Application Deadline: February 24, 2023 at 11:00pm PST

Archives Assistant
University of Alberta Archives

Location: Edmonton, AB
Compensation: Hourly rate: $25.94 - $35.02 (21 hours week)

The University of Alberta Archives is the official repository for the permanently valuable records of the University of Alberta and its affiliated institutions. The archives acquires, preserves and makes available university records and private papers from faculty, staff, students, alumni and various university related organizations.

Description and Duties    

This is a part-time, temporary position starting April 1, 2023 to March 31, 2024.

As a member of the University of Alberta Archives (UAA) team, the Archives Assistant is responsible for carrying out archival processing, arrangement, description, preservation, reference and outreach functions for the UAA.

The incumbent works with information technology as it relates to and supports access and preservation of archival materials and moveable cultural property. As a key support member, the incumbent also participates in shared services and initiatives such as research assistance, collaborative digital and special projects, promotion and outreach, general security, liaising with academic departments and other campus units, and the implementation of departmental goals.

Duties include:

• Assist with the acquisition of the institutional and private records by organizing the transfer of materials, assigning accession numbers and creating case files.
• Process and re-house archival materials, and apply preventative preservation methods as required.
• Monitor environmental controls in the archives' storage and working areas.
• Facilitate access and outreach to clients either in person, or via email or telephone inquiries.
• Retrieve and re-shelve material for researchers, and monitor researchers in the Reading Room to ensure they follow rules and regulations.
• Digitize archival material existing in all formats and upload digital surrogates and metadata to various websites.
• Index and update metadata for digitized photographs and other digital materials to facilitate access for research, study, and discovery.
• Provide administrative support other duties as assigned
• Maintain access and research statistics, and develop reports on web usage, email, phone and in-person statistics.

Minimum Qualifications

• Diploma or Degree in a related program, such as Archival Studies, Library Science, Information Management, or a related discipline.

Candidates should demonstrate a combination of the following:

• Experience working with archival materials
• Experience assisting researchers
• Experience using archival databases
• Proficiency with technology, particularly Google Suite

Additionally, this position involves frequent lifting of boxes up to 35-pound boxes.

Preferred Qualifications

Preference will be given to candidates with the following:

• Familiarity with Rules for Archival Description (RAD)
• Familiarity with AtoM software
• Familiarity with Canadian Copyright legislation
• Familiarity with FOIP
• Ability to read and write French and English

How to Apply   

• Please submit your cover letter and resume in one document to apply for this position using the online portal.
• Online applications are accepted until midnight Mountain Standard Time of the closing date.
• We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Application Webpage (URL)

https://www.careers.ualberta.ca/Competition/S101749425/

Application Deadline: February 14, 2023

 

Contract Archivist
Heritage Professionals

Location: Ottawa, Ontario
Compensation: $32-$40 hr.

Heritage Professionals (HP) is a heritage consulting firm situated in Toronto. It was established in early 2012 and specializes in a variety of different heritage services in the areas of archives, information management and curatorial work. For more details, please consult the corporate website below.

Description and Duties    

Heritage Professionals is seeking two archivists to take part in a project for our Ottawa-based client, the Canadian Union of Postal Workers (CUPW). This initiative represents phase II of a two-year project.

The first phase involved archiving 90 linear metres of records housed in CUPW's archival room in the HQ building. The materials that were deemed archival were arranged, preserved, and described according to archival standards, captured within the Union's InMagic database, and moved to their new state-of-the-art, purpose-built archival facility in Nepean.

This initiative will involve appraising, selecting, arranging, processing, preserving, and describing approximately 120 linear metres of records - in a variety of media and formats - recently transferred from HQ and some of their regional offices. The work will be carried out in a professional manner and in accordance with archival standards.

The archivists will report to the HP President and project manager, Ellen Scheinberg, who will be available to provide guidance to staff, oversee quality control, and ensure that the project is progressing according to the timeline. A senior archivist will be on site to provide expertise and answer any archival questions that arise. Our special advisor, Iona McCraith, will be involved in providing her expertise when it comes to preservation and conservation issues. The project will be conducted from February to November 2023 at CUPW's archival facility, located on Colonnade Road in Nepean. The contract is full-time and will run for approximately eight to ten months.

Successful applicants may be relied on for future initiatives undertaken by Heritage Professionals. The client has also expressed a commitment to creating a permanent position after the project ends. The archivists involved would be considered first for this opportunity.


Qualifications

The preferred candidates will have a completed master's degree in Archival Studies, Information Studies, or the equivalent in regard to background, training and experience in the field. The individuals will also have a minimum of three to ten years of practical archival experience.

Some of the required qualifications, skills, and characteristics that the successful candidates should possess include:

• Familiarity with and expertise in the areas of archival appraisal, selection, preservation, arrangement, and description;
• Experience working with textual and graphic materials. Some exposure to AV materials and artefacts would be an asset;
• Knowledge of the Rules for Archival Description (RAD) and experience arranging and describing records at all levels (fonds to item) according to RAD;  
• Proven expertise working with Microsoft Suite software and experience with archival databases such as DB Textworks would be beneficial;
• Ability to lift boxes and items up t0 30 lbs;
• Strong communication - both oral and written -- and time management skills;
• Be detail oriented and have a commitment to accuracy;
• Comfort working with a team as well as the ability to take and respond effectively to feedback and direction from above;
• Facility to conduct work in an independent fashion and take initiative when required;
• Proven capacity to resolve problems effectively and manage multiple tasks at once.

Compensation

The salary base for the successful candidates will range from $32 to $40 an hour and will be commensurate with their credentials and experience.

Health & Safety Provisions

Staff are expected to always act in a safe manner and ensure that those around them do not put themselves or others at risk. Safety is everyone's responsibility. This includes protocols around the coronavirus virus - vaccinations, personal spacing, masking and isolation when ill -- depending on external mandates.

How to Apply

Please submit a cover letter and resume with a minimum of three references via email by 5 pm (EST), 10 February 2023.

Heritage Professionals
Attention: Ellen Scheinberg, President/Principal
heritageprofessionals@yahoo.ca
Website: http://www.heritageprofessionals.net
Only those applicants selected for an interview will be contacted.
Application Deadline: February 10, 2023

Job Poster:

86589542_job_poster_for_cupw_-contract_archivists_-_january_2023.pdf

Records & Information Management Assistant
BC Hydro

Location: Edmonds, British Columbia, Canada
Compensation: $1705.52 - 2043.34    biweekly

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that's where you come in. We need your talent to help us build major projects to meet growing demand. To help our customers find clean energy solutions for their homes and businesses and to be ready to respond during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we build an even cleaner B.C.

Description and Duties

• Responsible for maintaining information in accordance with business requirements ensuring Freedom of Information Act (FOI) and International Standards Organization (ISO) compliance is met.
• Under the direction of a manager or project team, performs a variety of research and documentation duties such as developing a basic knowledge of issues related to a designated project; researching and identifying potential sources of information; gathering and preparing background information; drafting correspondence and presentations for staff; reviewing information and preparing summaries of reports, studies documents and other material highlighting key project issues.
• Analyzes, assesses and verifies information for accuracy; issues classification numbers and maintains current version of classification systems. Monitors filing activity to ensure information is correctly indexed and filed; applies retention and scheduling information to records. Guides staff with correspondence distribution.
• Assesses customers' information management needs are met through the document and records management practices.
• Provides staff with guidance and ensures information management practices are followed. Identifies, plans and conducts training sessions to staff on the use of electronic and paper information systems and utilization; provides one-on-one coaching/training as required.
• Oversees central repositories ensuring information signed out is returned, including conducting regular quality checks and audits.
• Researches, creates and maintains electronic records system information, including scanning and optical character recognition. Maintains an automated information management system.
• Supports the collection, organization tracking and retrieval and image management of automated and non-automated documents.
• Acts as the "first-line" gatekeeper of electronic documents and records. Verifies information transitioned as a formal record is correct and in accordance with corporate guidelines.
• Provides guidance to client organizations regarding preparation of records for off-site transfer; reviews records storage lists for accuracy; arranges for the transfer of physical information to an off-site records facility.
• Provides technical guidance and assistance to staff to enable them to maintain their websites or web pages; presents formal and informal training and demonstrations; develops and recommends various methods to improve website quality and effectiveness.
• Performs a variety of website maintenance duties such as: writing, editing, updating, formatting and creates new and revises existing web pages and features.
• Maintains currency with new or emerging internet/intranet information and technology.
• Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

Qualifications   

• High School graduation supplemented with records management courses recognized by the Association of Records Managers and Administrators. Advanced working knowledge of inter/intranet related applications such as HTML/SHTML/XHTML, ASP, JavaScript, FTP, CSS, etc.
• Approximately two years relevant experience within an engineering environment, and a minimum of 1 year experience in website administration that includes a demonstrated applied knowledge of internet technology. Web page creation and coding, editor and authoring software, graphics, scripting languages, website media and management, organizing and control mechanisms.
• Experience with personal computer, internet/intranet operation and providing customer service in a large complex organization is preferred.
• Satisfactory performance on the job requires approximately 12 months to acquire additional knowledge/skills necessary to perform full scope of the job.

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).

• 8 full-time temporary (FTT) opportunities available for approximately 1 year.
• Please note there will be an assessment as part of the selection process.
• Minimum 1 day per week in the office is required.

Working Conditions:

• Occasional travel to Area Offices across the province may be required.
• May work in warehouses and other storage areas that may be dusty or moldy.
• Must be able to lift weights up to 40 lbs.
• Working knowledge of BCH Records Management policies and standards, as well as the PPM Document and Records Management Practice.
• Technical understanding and working knowledge of SharePoint (HydroShare, PPM Workspace, Supply Chain Workspace) and FileNet Media Space, as well as how to perform searches in PPM and AER FileNet repositories.
• Ability to take meeting minutes, work collaboratively with project team members and deliver presentations (eg provide SharePoint tips and tricks at project team meetings).

Please note the following:

This position does not use: HTML/SHTML/XHTML, ASP Javascript or CSS.
Web page development is no longer required.
Any reference to PeopleSoft has been replaced with SAP.


How to Apply

Interested candidates should submit their applications online at https://app.bchydro.com/careers/current_opp.html  by Feb. 20, 2023.

Click here to access the job posting or visit the BC Hydro "Current Opportunities" Careers page to view and apply for jobs.

• You must use a supported browser, such as Firefox, Internet Explorer, Google Chrome or Safari. Your pop up blocker will also need to be disabled for the BC Hydro Careers site.
• On the BC Hydro Careers site, click on the Apply button in order to complete the steps to apply for this job. Please be sure to update your Candidate Profile with your current resume and include copies of your certifications, if applicable.
• We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

• We are safe.
• We are here for our customers.
• We are one team.
• We include everyone.
• We act with integrity and respect.
• We are forward thinking.
• BC Hydro is an equal opportunity employer.

We include everyone.

• We welcome applications from anyone, including members of visible minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.
• We are also happy to provide reasonable accommodations throughout the selection process and while working at BC Hydro. If you require support applying online because you are a person with a disability, please contact us at Recruitmenthelp@BCHydro.com
• BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series of COVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspended but may resume at BC Hydro's discretion. While the Policy is suspended, all new employees are required to disclose their vaccination status to BC Hydro.

Flexible work model role definitions

===========================

Our four role types identify the degree of flexibility an employee could have to work from home based on the type of work they do. The flexibility for an individual job is up to the manager for each position and the operational requirements. Employees also have the right to work full-time from the office if they prefer. All of our roles require at least some in-person time.

IBEW/Field - No option to work from home
Resident - Works primarily (4+ days per week) in the office.
Hybrid - May be able to work from home up to 3 days per week.
Remote - Works from home 4+ days per week


Application Webpage (URL) https://app.bchydro.com/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9M0ExODRDMTRBMTBCMUVEREE1RDZFREZFN0VBNzg1NUEmY2FuZF90eXBlPUVYVA%3d%3d&sap-theme=sap_bluecrystal&sap-client=100&sap-language=EN&sap-accessibility=X&sap-ie=Edge&sap-wd-configid=ZHRRCF_A_UNREG_JOB_SEARCH#

Application Deadline: Feb. 20, 2023

Archives Clerk
City of Burnaby

Location: Burnaby
Compensation: $4,346 - 4,520 - 4,709 - 4,905 - 5,107/month  (2021 Rates)

The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!

Description and Duties    

This is technical work involving responsibility for appraising and describing records according to established archival standards. An incumbent of this class prepares a multi-level descriptive inventory of assigned records and related indices using database software and physically prepares documents for archival storage. Considerable independence of judgment and action is exercised in the application of established archival standards and procedures while complex technical problems are referred to a supervisor who reviews work performance in terms of conformance to established procedures and practices.

An incumbent describes records at the fonds, series and file level; removes staples, paperclips, glue residue and file folders in preparation of materials for storage; labels and stores records according to archival standards; appraises documents according to established retention schedules; identifies items to be purged; provides assistance to patrons and municipal staff in searching archives for specified documents and information. Performs related work as required.

Qualifications    

Qualifications include completion of post-secondary archival training plus sound related experience; or an equivalent combination of training and experience. Considerable knowledge of the Rules for Archival Description and archival storage practices. Ability to appraise and describe archival records; prepare and maintain a variety of indices and files; search archival records for specified documents and information; use software applications related to the work performed (e.g, Archivematica, D/B Textworks or other related softwares). A valid Driver's License for the Province of British Columbia would be considered an asset.
 
Please apply online at www.burnaby.ca/careers

Application Web page (URL)
https://tre.tbe.taleo.net/tre01/ats/careers/requisition.jsp?org=CITYBURNABY&cws=1&rid=5580

Application Deadline: February 2, 2023

Project Archivist
The ArQuives: Canada's LGBTQ2+ Archives

Location: Toronto, Ontario
Compensation: 26$/h

Located in Toronto, Ontario, The ArQuives is one of the largest LGBTQ2+ archives in the world. Primarily a volunteer-run organization focusing on Canadian content, The ArQuives acquires, preserves, and provides public access to information and collections in various formats. Our organization offers a range of research, exhibition, educational, and community programming.

Description and Duties   

The ArQuives seeks a Project Archivist (10-month contract) commencing March 2023.

Reporting to the Senior Archivist, the Project Archivist is responsible for several discrete processing projects and creating a community exhibition. Responsibilities of the position include appraisal, arrangement, and description of two major collections. Assisting a community partner with an exhibition of their archival material, and creating two online exhibitions with our Omeka platform.

• Appraisal, arrangement, and description of archival materials
• Working with community partners to showcase their archival collection
• Creating two exhibitions with Omeka
• Other processing duties as required

Qualifications

• Masters of Information or equivalent;
• 2 years of experience working with archival collections;
• Knowledge and understanding of Preservica, Inmagic, Google Suite, Basecamp, and AtoM are an asset;
• Knowledge and understanding of the LGBTQ2+ communities and history in Canada or experience working with marginalized communities is an asset;
• The ability to take the initiative and prioritize with strong attention to detail

The ArQuives has a COVID Vaccine and Safety Policy for all staff, volunteers, and researchers. Proof of vaccination is required for new employees. Any applicants with exemptions due to medical reasons or religious beliefs must submit accommodation requests. Accommodations will be granted where they do not cause undue hardship or pose a direct threat to the health and safety of staff, volunteers, and community members.

The ArQuives acknowledges and is committed to addressing historical inequities within our organization. We encourage applications from marginalized communities, including those who identify as Indigenous, women, trans, non-binary, gender non-conforming, Black, people of colour, and persons with disabilities.
 
Application deadline: January 27, 2023

Estimated start date: February 6, 2023

Hours and Salary: 37.5h/week, $26/h

Interested candidates should send a CV and cover letter as one PDF document to:

jobposting@arquives.ca with "Project Archivist" in the email subject line.

Application Webpage (URL): https://arquives.ca/latest-news/job-posting-project-archivist

 86589542_project_archivist_job_posting.pdf

Archivist and Outreach Coordinator
Provincial Archives of Saskatchewan

Location: Regina, Saskatchewan
Compensation: $30.935 - $38.764 per hour, 36 hour work week

The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving, and making available government and private records of significance to the history of the province. The Archives is an essential source for research and is exploring new and innovative ways to share information about our services and the valuable resources in our holdings to a wider audience. We are located in beautiful Wascana Park, one of the largest urban parks in Canada, near downtown Regina. Our newly renovated facility offers enticing opportunities to engage with the public and collaborate with colleagues.

Description and Duties    

Reporting to the Manager of Reference and Outreach Services, as the Archivist and Outreach Coordinator you will:

• Play a leadership role in the development of strategic outreach campaigns and tools to engage target audiences;
• Coordinate the delivery of outreach and educational programming through social media, websites, tours, presentations, exhibits, events, and the media;
• Evaluate public programming and recommend changes to the approach;
• Facilitate access and reference services to the Permanent Collection of the Provincial Archives for in-person and distant clientele;
• Participate in planning, development and implementation of Reference and Outreach Services programs, policies, and procedures.

Qualifications    

You will have knowledge and experience with:

• Communicating information through various social media platforms and social media management tools;
• Strategies, tools, and methods for the promotion of heritage resources to the public;
• Theories, principles, practices and values of archival science;
• The historic and current social, political, economic, and cultural trends and issues relevant to the history of Saskatchewan and the Canadian West;
• Legislation relevant to archival records including: The Copyright Act, The Freedom of Information and Protection of Privacy Act, and The Health Information Protection Act;
• Advanced research methodology, in particular related to research from primary source documents;

You will have the demonstrated ability to:

• Communicate with clients to help guide them to appropriate records and services;
• Engage large audiences, clientele, and the media in outreach programming including interviews, presentations and tours;
• Verbally, visually and in writing, communicate information to a variety of audiences that persuades, engages, educates, and promotes understanding with others;
• Plan and execute events and other public programming;
• Lead, guide and motivate co-workers to get work done in a cooperative environment that takes into consideration priorities, employee workloads and skills;
• Develop and maintain collaborative relationships and partnerships with colleagues, stakeholders and clients.
• You must be motivated, flexible, adaptable, and able to prioritize and manage multiple responsibilities in a busy environment while working in a team and independently. You will be welcoming and tactful when delivering services and programming to the public.

The knowledge and abilities required for this position would typically be gained through a Master's degree in archival/library science, history, or a related social science discipline, plus several years of related work experience.

Application information

Please apply online via the Government of Saskatchewan Job website.
Application Webpage (URL): https://govskpsc.taleo.net/careersection/10180/jobdetail.ftl?job=LIB000339

Application Deadline: January 29, 2023

Records and Elections Coordinator (Temporary)
Municipality of Clarington

Location: Bowmanville, Ontario
Compensation: $91, 531 to $111,257

Clarington is one of eight municipalities in Durham Region. With a population of 105,000 people and growing, Clarington offers residents a blend of city living and rural charm. The corporation is made up of six departments that report through to the Chief Administrative Officer. The Municipality of Clarington is an equal opportunity employer and a great place to build a career. We value teamwork, diversity and offer an environment where staff can grow and pursue advancement opportunities while making a difference to the community.

Description and Duties    

Reporting to the Deputy Clerk, this position is responsible for the effective management of the Corporate Records and Information within the Corporation to support transparency of actions, minimize litigation and risk, ensure regulatory compliance, control costs, improve productivity, and foster professionalism. The Records and Elections Coordinator works in collaboration with the IT Division to develop and manage electronic records management systems. This position also acts as Freedom of Information Coordinator for the Municipality and helps to ensure compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) by responding to requests for records, identifying privacy risks, providing training and guidance to staff, and developing appropriate policies and procedures.

The successful candidate is an exceptionally organized, analytical, skilled project leader who provides expertise in the development, implementation, monitoring, and training for the Records and Information Management program.

Responsibilities

The following responsibilities and duties of this position includes but is not limited to:

• Managing and administering the Municipality's records and information management program.
• Conducting records inventories, analyzing, and recommending innovative, efficient, and suitable solutions to improve information management across the organization.
• Developing and implementing policies and best practices for information management, including overseeing the application of, and recommending revisions to, the Municipality's Records Retention By-law.
• Maintaining and optimizing electronic document systems, in cooperation with IT, including implementing an environment of sharing digital documents within, and among, departments.
• Working with departments to ensure efficient and effective application of the records retention schedule, including the destruction of records.
• Providing user training on records and information management, MFIPPA, and system training in Laserfiche and Versatile.
• Assisting in performing the statutory duties of "Head" under MFIPPA.
• Working on special legislative projects assigned from time to time.

Qualifications
    
The successful candidate will possess:

• A Degree in Records and Information Management, Archival Studies, Library Sciences from a three year post secondary education course, or equivalent qualifications in skills and work-related experience to the satisfaction of the Municipal Clerk.
• More than three years of directly related experience in records and information management theories, principles and practices including classification and retention scheduling, as well as digital records, preferably in a municipal organization.
• A Certified Records Manager (CRM) designation and/or Records and Information Management (RIM) certification and/or Certified Information Professional (CIP) designation, or willingness to complete, is considered an asset.
• Proven working knowledge of applicable federal and provincial laws and rules of procedure related to records management, inventory, and retention to ensure regulatory compliance (including MFIPPA).
• Well-developed project management, analytical, problem-solving, flexibility, research, and organizational skills to coordinate activities of self and others in accordance with established Records Management goals and objectives.
• Demonstrated experience in training staff of all levels, preferably on software systems, and in preparing training documents, reports, and policies.
• Excellent communication skills to work effectively with client departments using diplomacy and tact.
• Knowledge of, and demonstrated ability in, corporate core competencies including customer service, teamwork, initiative/self-management, accountability, flexibility, and adaptability.
• Ability to travel to off-site locations in a timely and efficient manner, as required.
• Demonstrated proficiency in SharePoint, Laserfiche, Versatile Professional, or other similar information management applications.
• Advanced knowledge and experience using Microsoft applications (Outlook, Word, Excel, etc.), SharePoint, and database management.
• Ability to regularly lift an average of 30 lbs.
• Must be able to legally work in Canada.

What we offer you

• Salary: $91, 531 to $111,257 - Grade 7 of the 2023 Non-Affiliated Salary Administration Program.
• A comprehensive benefits and pension program to ensure that your total compensation package addresses both your work and life needs.
• Hours of work: up to a maximum of 35 hours per week, Monday to Friday.
• The Municipality of Clarington offers flexible work arrangements for eligible roles, where employees are empowered to do their best work in the way that works for them. Currently, this position is eligible for a flexible work arrangement option. Further details on this program will be discussed through the selection process.

Prior to starting the position, the successful candidate must provide, at their own expense, a current (within the last 180 days) satisfactory criminal reference check, from a Canadian Police Information Centre. Applicants who have been employed with the Municipality within the last year and have provided a criminal reference check within the last 365 days are exempt from providing another criminal reference check.
 
How to Apply    

To view this position and to submit your application online, please visit www.clarington.net/careers.
Applications will be accepted until January 26, 2023, at 4:00 p.m.
This job competition number is File # 03-23
We thank all applicants for their interest. However, only those under consideration will be contacted.

Privacy

Applicant information is collected under the authority of The Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act for the purpose of evaluating the applicant. Questions about this collection should be directed to the Director of Legislative Services by calling 905-623-3379.
Application Webpage (URL):https://careers.clarington.net/Job/Details/3476ae56-3c37-4e3f-a66a-af88015786cb

86589542_03-23_temporary_records_and_elections_coordinator.pdf

Archives Manager
Royal BC Museum and Archives

Location: Victoria, BC
Compensation: $75,552 - $86,175

The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada. By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understanding of British Columbia, and provides for a dynamic forum for discussion and a place for cultural reflection.

The RBCM, which includes the provincial archives, is undergoing modernization. Modernization is a complex, transformational process that not only impacts the museum's physical presence and facilities, but also requires the museum team to undergo adaptive and technical organizational changes.

The Archives department, is responsible for the BC Archives, physical and digital access to access to archival collections, and preservation and conservation services for the Royal BC Museum. The Archives department ensures that the historical records of the province are preserved, managed and made accessible.

Description and Duties    

The Archives Manager provides leadership for the BC Archives as well as knowledge and expertise on the collection. The incumbent is an ambassador in the community, creating and nurturing partnerships and connections and developing archives-related programs, projects and services designed to engage existing and new audiences. The position manages and mentors a team of archivists and access staff and oversees all activities associated with public access to the collection.

The ideal candidate is a strategic thinker and operational implementer with the responsibility to manage a long-term plan for BC Archives, including the move to a new site. The individual keeps up to date on current trends, standards and emerging technologies that will impact archival work and the future of the archives and knows how to incorporate them into planning.  They also require an understanding of both digitized and born-digital records and media.

Qualifications    

The successful candidate must hold a masters degree in Archival Studies or Library & Information Science with a specialty in archives plus three years' experience in an archival organization leading staff.  They must also have knowledge of the Freedom of Information and Protection of Privacy Act, the Copyright Act, and other legislation, policies and procedures related to the collection, use and disclosure of information.

Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.

See: https://royalbcmuseum.bc.ca/media/6010

Additional Information    

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required by November 22, 2021.  It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service.  

Application information

Please submit your resume and cover letter in PDF format by January 26th, 2023 at 11:59PM with the following subject line: Last Name, First Name, RB2023-04 via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Webpage (URL): https://royalbcmuseum.bc.ca/about/our-work/meet-staff/employment/january-26-2023/archives-manager-full-time-permanent

Application Deadline: January 26th, 2023 at 11:59PM PST

Head Archivist
Avataq Cultural Institute

Location: Westmount Office near Atwater metro, Québec
Compensation: $45,000 to $55,000 per year - Added benefits for JBNQA Beneficiaries
Working schedule: 9am to 5pm, Monday to Friday (35 hours/week)

Seeking a HEAD ARCHIVIST for the department of Research, Archives and Documentation of the Avataq Cultural Institute, a non-profit, Inuit organization with its head office in Inukjuak, Nunavik and another office in Montreal. The department is aimed at collecting and making accessible information about Nunavik Inuit culture, history and language for the members of the Inuit community of Nunavik as well as for other publics. The collections of the department include Historical Photographs, Oral Histories, Institutional Archives and a Published Documents Library.

Description and Duties   

• Organize and inventory archival collections as well as published material library.
• Plan, execute and/or supervise work on diverse collections, principally oral history recordings and historical photographs.
• Supervise the consultation and reproduction of documents.
• Follow-up contacts with donators of documents and oversee the obtaining of rights of reproduction.
• Supervise and train employees as required.

Qualifications   

• University or college education in archival or library sciences.
• Two years of work experience.
• Candidates who have a practical knowledge of Nunavik and Inuit culture will be given priority.
• Studies in either history, anthropology or photography.        
• Social skills adapted to a cross-cultural work environment.
• Ability to work under pressure.
• Basic computer skills: FilemakerPro, Photoshop, word processing, Excel.
• Language of communication at work: strong English a requirement, plus Inuktitut and/or French an asset.

• Only applicants selected for an interview will be contacted. AVATAQ is an equal opportunity employer.

  Submit applications to:

  Michel Patry, Office Manager
  4150, Ste-Catherine St. W. suite 360
  Westmount, Québec, H3Z 2Y5
  Fax: 514 989-8789
  E-mail: michel.patry@avataq.qc.ca
  

Deadline to submit resume: January 27, 2023

Offre d'emploi Archivist déc. 2022Datechanged22-12-20.doc