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Scope and Content

Monthly ACA Newsletter

June 2020, Volume 1, Issue 6

ACA Board Update

ACA Statement condemning racism, injustice, and violence against Black people

The Association of Canadian Archivists stands together with our Black colleagues, partners, researchers, clients, friends, families, and the entire Black community. We denounce racism and prejudice and support organisations focused on combatting racial injustice in our communities. We hope to promote understanding and to create an association, a community, and a world that is just and welcoming of many voices. We reaffirm our commitment and efforts to make our association an agent of change and a space that is free of any form of racism.

ACA Statement on Re-Opening Archives 

As the COVID-19 crisis evolves, archives across Canada are now considering how to prepare for reopening after an extended period of closure. Archives and records professionals are just beginning to understand how this closure has changed the nature of their work, temporarily and permanently, and what effect this pandemic will have on the profession as a whole. 

The ACA has released a statement on reopening archives. To read the full statement, see here 

Carr McLean is now stocking health and safety supplies to help Canadian archives re-open safely.

Governance

ACA By-Laws

The Governance Committee and ACA Board held a Q&A session on May 27 to present the proposed by-law changes to ACA members and answer questions in advance of the vote concerning the by-law at the AGM on June 23. If you were not able to attend the session, you can read the FAQ here 

ACA Annual General Meeting

The ACA 2020 AGM will be unprecedented, as it will be held virtually for the first time in ACA history! Anyone can participate from the comfort of their home, and we encourage all members not to miss this opportunity. This year's AGM will take place online at 12:00 pm (Eastern), June 23, 2020 via Zoom. 

Register for the AGM

The Bulletin/Annual Report

The ACA Bulletin is now the association's annual report. It will be distributed in PDF format to members prior to the AGM.

Slate of Candidates

We are pleased to announce the following slate of candidates who have submitted their names to serve on the ACA Board of Directors for a term of two years. This slate was enthusiastically confirmed by the current board on May 20, 2020, and will be put to all voting members of the Association for election at the AGM on June 23, 2020.

President

Erica Hernandez-Read

Director-at-Large 1

Gillian Dunks

Treasurer

Andrea McCutcheon

Director-at-Large 3

Andrew Chernevych

ACA 2020 Conference


ACA 2020: Seeing Archives Differently - The Online Version

Virtual Conference, June 10 - 12, 2020

Registration will close on June 8. There are still 25 subsidized spots available. Please contact the ACA office to confirm availability.

The Conference At-a-Glance outlines events that will take place beginning on Wednesday, June 10, including the Book launch for All Shook Up and continuing with plenary sessions and concurrent sessions on Thursday, June 11 and Friday, June 12. You can also access the full conference schedule here.

It is highly recommended that registrants access the live conference sessions through the official conference platform- WHOVA

Whova can be accessed on your desktop by visiting: https://whova.com/portal/webapp/acaan_202006/ or you can download the Whova app on your smart phone for even more interactive features. Whova enables attendees to stream the live conference sessions, connect with other attendees, ask questions, and talk to virtual exhibitors. 

Detailed instructions for all things conference-related can be found in the Attendee Guide, which has been distributed to all registered attendees. Please check your inboxes. If you did not receive the Attendee Guide, contact: program.team@archivists.ca

The Program Team will be hosting a Technology Open House on June 9 at 9:00 am (Pacific). The open house will give participants a chance to test the Zoom webinar technology to get familiar with it in advance of the conference.  You can access the Open House through the Whova platform or through the ACA Website: https://archivists.ca/2020-Annual-Conference/Full-Schedule (Please note that an invitation code is required to stream from the ACA website - the code can be found in the Attendee Guide).

TAATU: The Archives and Technology Unconference is a yearly event to talk archives and technology, whether to solve problems together, present new ideas and work, or just geek out for the fun of it. ACA has set up a Zoom meeting for 100 attendees on Wednesday, June 10, 9:00 am-12:00 pm (Pacific). And there is no need to be an ACA member or registered for the rest of the conference to attend -- everyone is welcome!

Trivia Night, 2019

There will be a Virtual Trivia Night on Saturday, June 13 at 5:00 pm (Pacific). Just because we can't dance the night away in person doesn't mean we can't have fun together. Join us for the second annual ACA Trivia Night where the Kula Cup will be up for grabs once again. Get your virtual team together through Google Hangouts, House Party, Whatsapp, etc., or play solo and claim all the glory for yourself. Just remember -- in virtual trivia there is no Googling! No cheating, folks! 

Thank you to our sponsors, the Program Team, the Host Team, speakers, all members who have contributed to support colleagues during the challenging times we are currently experiencing with COVID-19. 


The ACA Board of Directors would like to thank in particular the ongoing support of Ancestry.ca.

ACA 2021, Charlottetown, Delta PEI

June 30 to July 3, 2021

We are hoping to see you in Charlottetown for our conference in 2021.

ACA 2022 Vancouver @ UBC

June 15 to 18, 2022

To take advantage of all the work done to plan the conference in Vancouver this year, the ACA has decided to hold its 2022 conference in Vancouver since it cannot be held there this year.

Mentorship Program Survey

The ACA Mentorship Program survey was emailed out on Tuesday June 2, to participants in the program from the last five years. The ACA Membership Committee will be using the feedback gathered from this survey to help make improvements to the Mentorship Program. The survey is brief and should take approximately 10 minutes to complete.  If you have not completed it yet, please do so by June 30. Survey responses are appreciated!

Creating Online Exhibits for Digital Collections:  June 22, 2020

The ACA Education Committee is please to present the second workshop associated with this year's Annual Conference, Creating Online Exhibits for Digital Collections.

In this online workshop, participants will create a digital exhibit website using the open source digital collections platform Omeka that you can continue developing on your own and share over the web. Participants will be encouraged to bring your own collection of digital objects and metadata to use in the workshop.

Instructor:  Devon Mordell, University of Windsor

Time: 1:00 pm to 3:00 pm EDT

Costs:  Members:  $50  Non-Members: $75 Students: $25  Subsidized Attendees: $ 0

Register

News from Archivaria 

Check out the new Archivaria website, where the latest issue - Archivaria 89 (Spring 2020) - is now available.

Of particular note is the Dodds Prize winning article, "Medical Cartography in Southern Ontario, 1880–1920: A Records Perspective," by Renee Saucier. The article discusses disease mapping, as well as public health policies and politics from the past, a topic that provides interesting comparisons with the current outbreak. 

Dodds Prize: A reminder that the deadline for nominations for the Dodds Prize is June 30, 2020 Created in 2011, the Gordon Dodds Prize recognizes superior research and writing on an archival topic by a student enrolled in a Master’s level archival studies program. 

All issues of Archivaria available free until June 30, 2020

In response to the public health crisis of COVID-19, Archivaria is making the eight most recent issues of the journal freely available to all through Project Muse, until June 30, 2020. As always, all other previous issues are available on the Archivaria website for your reading pleasure during these challenging times! 

Special Interest Section News

Collecting past documents for Special Interest Sections 

Jeremy Heil, the ACA Director at Large who is the point person for Special Interest Sessions (SISes), held a meeting on May 27 for SIS members. The issue of information management was discussed in the meeting, in that with changes to the ACA website over the years as well as changes in SIS membership, some past documentation has been lost. If you were part of a SIS in the past and hold some of the documents related to that SIS in your own records, please reach out to Jeremy at dal2@archivists.ca to pass this documentation along. 

In the Field: The ACA Blog

Check out the most recent blog post on “Archiving the Personal” at ACA McGill’s 13th Annual Colloquium.

Special call for blog posts for COVID-19 and archival responses

COVID-19 has transformed the ways in which archival organizations operate and, at the same time, is an object of study for current and future researchers, as well as various health care communities. The ACA Blog In the Field is looking for contributions from archivists and archival institutions regarding their initiatives, strategies, and methods to either document responses to COVID-19 or with regards to their organizational functioning.

  • How does the pandemic affect archival labour, from an organizational perspective or from archivists’ points of view?
  • What are your organization’s policies and procedures regarding archivists’ safety and the preservation of holdings during a complete shutdown?
  • What is the impact of the current situation on archival organizations’ crisis management and planning?
  • What are the initiatives of your organization regarding the collection of records on COVID-19?
  • How has the collection and dissemination of data on the pandemic mobilized your institution to reach out to various communities?
  • How can archival records be involved in future planning and responses to global pandemics? 
These are only some of the questions that interests us. We want to read your thoughts, strategies, perspectives, and initiatives. Please use the submission button below to propose a COVID-19-related blog.  

Call for blog contributors: We want to hear from you. Did you work on an interesting project or are you working with a particular fonds that you’d like to share with others? Have you visited an archival institution abroad – or across the road – and want to share your journey? Read more about how to submit a post here.

Member News

On May 1, Gilles Lesage passed the torch to Janet La France, the new CEO of the Saint Boniface Historical Society (SHSB), which manages le Centre du Patrimoine in Winnipeg. Gilles was an employee of the SHSB for 30 years and its general manager for 24 years. He leaves an invaluable legacy for Manitoba as a whole. 
 
Do you have news about yourself or other ACA members? Send it to communications@archivists.ca to be included in the next issue of Scope and Content. 

International Archives Week 

Don't forget that June 8-14 is International Archives Week! Use the hashtag #IAW2020 and check out the ICA Communication Kit and other tools posted here 

Job Postings

Submit your job opportunity here and it will be posted to the ACA website. We will also share this opportunity on our social media channels.



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Scope and Content is issued the first Tuesday of each month. If you have any comments or feedback, please contact the Communications Committee.

Contact Us

Suite 1912-130 Albert Street

Ottawa, Ontario K1P 5G4

Tel: 613-853-1867

Email: aca@archivists.ca


Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500

Email: aca@archivists.ca



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