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Scope and Content

Monthly ACA Newsletter

March 2020, Volume 1, Issue 3

President's Update

Spring greetings! To paraphrase L.M. Montgomery, March comes in that winter like the meekest and mildest of lambs, bringing days that are crisp and golden and Association of Canadian Archivists' news. The last months has been very busy for the ACA Board and Leadership Team…

Speaking of L.M Montgomery, ACA 2021 will be 30 June – 3 July, 2021 at the Delta Hotels Prince Edward by Marriott in Charlottetown, PEI. Grant Hurley, the Program Chair, has developed a draft theme for the conference and will soon be recruiting committee members. Stay tuned for more information including L.M Montgomery quotes and Anne puns!

Recent ACA Board Activities include:

  • The Board and Directors-Elect held their regular monthly meetings on 21 January, 20 February and 8 March.
  • The ACA Executive Director and President attended a Library and Archives Canada Stakeholders’ Forum in Toronto on January 28.
  • The ACA Executive Director, President, and Director-at Large attended meeting of the  Steering Committee on Canada’s Archives (SCCA) meeting on January 28. The SCCA is now being chaired by the Chair of the Canadian Council of Archives.

Governance Update

ACA Bylaws: The ACA Governance Committee has been focused on review and renewal of the ACA’s bylaw. The new bylaw will accomplish several tasks:

·         Clarify and codify existing practices

·         Remove outdated language and policy provisions

·         Better align with model bylaw recommended by the Canadian Not-For-Profit Act

·         Allow for full participation of members through virtual meetings and online voting

·         Provide greater benefits to institutional members

We aim to present the new bylaw to members in April and then put it to a vote in June.

Equity, Diversity and Inclusion

Update on the progress of the ACA's Strategic Plan:  Forward Together

The Equity, Diversity and Inclusion Task Force is up and running! See here for details about the activities of the Task Force and its membership.


The ACA is looking for new leaders. In the next few weeks, there will be a call for nominations for the Board positions of President, Treasurer, and two Directors-at-Large.

The incumbents will serve a two-year term from 1 January 2021 to 31 December 2022. Consider serving on the ACA Board. It is a tremendously rewarding experience.

News from Archivaria

The next volume of Archivaria will soon be out to all members.  Remember to indicate via your membership profile if you would like a print copy or you would like to access the online version.  We are working to integrate Archivaria into the new website using OJS3. Thank you to Emily Sommers for her her work on this project.  Thank you to all the editorial board members, Fiorella Foscarini, General Editor and Shylla Seller, Managing Editor.

2018 winner, Devon Mordell at ACA 2019

Archivaria Prizes

The deadline for nominations for the Dodds' prize is June 30th, 2020.

Please see here for prize details.

Archivaria Volunteers

Call for Editorial Board Members

Call for a Senior Associate Editor.  For responsibilities and a description of duties, see here.

Deadline for Ancestry Award is March 31, 2020.

In 2015, the ACA entered into a five-year sponsorship agreement with Ancestry. Part of this agreement includes an annual scholarship that is developed and overseen by the ACA Foundation. The Foundation Board of Directors was unanimous in its decision to direct this scholarship towards the Indigenous community in Canada and to award it to a recipient studying in the field of archives or records management. For more information, click here.

Volunteer with the ACA and ACA Foundation

The ACA Foundation is looking for three Directors to serve for a period of two years.  The Finance Committee is also looking for two committee members.

In the Field: The ACA Blog

This winter, the Association of Canadian Archivists launched In the Field: The ACA Blog. The field of archives engages contemporary archivists in a multiplicity of environments. In the Field seeks to become a place where discussions about the scope of archives, archival education, and archival interventions happens. 

See February's Blog by Chris Hives and Paige Holman: ReBuilding a Regional Digital Repository in British Columbia

Call for blog contributors: We want to hear from you. Did you work on an interesting project or are you working with a particular fonds that you’d like to share with others? Have you visited an archival institution abroad – or across the road – and want to share your journey? Read more about how to submit a post here.

ACA 2020 and 2021 Conferences: The 2020 ACA Annual Conference “20/20 Vision Seeing Archives Differently” will be held at UBC 10-13 June 2020. The program-at-a-glance has been posted and conference registration opened on March 1. Here’s to an educational, fun, and memorable conference.

ACA 2020 Conference Updates

The 2020 ACA Annual Conference “20/20 Vision Seeing Archives Differently” will be held at UBC 10-13 June 2020. The program-at-a-glance has been posted and conference registration opened on March 1. Here’s to an educational, fun, and memorable conference.

Call for Session Chairs - see here for more details.  The deadline to submit your interest is April 1, 2020.

Early Bird Registration is now open!

For more details about accommodation click here to reserve your room.

Conference at-a-glance now available: Click here to read and is updated periodically.  The conference app will soon be available.

Association of Canadian Archivists (ACA)’s Sound and Moving Image Special Interest Section

We are now accepting proposals to be part of the archival screening night at this year's conference in Vancouver.  See here for the call for submissions for ACA 2020's archival screening night. 

On March 10th, 2020, Loryl MacDonald, ACA President sent out a message to the archival community related to COVID-19 and the conference.  Read her statement here.

Advertise | Sponsor

Advertise in the Conference Program or Sponsor the ACA 2020

The Conference will attract over 350 individuals working in the archives and information community across Canada, the USA and internationally. The Conference sponsorship allows you to reach this influential group of professionals, leaders and decision-makers.

Exciting marketing opportunities are provided that will enable your organization to:

  • Obtain valuable exposure and prominence with current and potential clients
  • Increase corporate visibility
  • Show your company’s commitment to support the Canadian archival community and the important work it does in preserving the records of today for future generations.
Trade Show Exhibitors - Register

The ACA is hosting its 45th Annual Conference at the University of British Columbia, Vancouver, BC with formal conference sessions taking place June 10th to 13th, 2020.   The premiere event for archivists in Canada, our 2020 conference theme is 2020 Visions: Seeing Archives Differently. This year, we are expecting strong participation with at least 350 delegates and guests from across Canada and internationally including the United States, the United Kingdom, Australia and New Zealand. 

If your products or services are valuable to the practising archivist, we encourage you to consider participating either as an exhibitor at the trade show or an activity sponsor (see Sponsorship Opportunities).  Archivists are consumers of consulting and architectural services, records management services and materials, electronic records management software, digital imaging and micrographics, conservation and preservation supplies.

Head, University of Manitoba Archives and Special Collections:  Heather Bidzinski 

We are happy to announce that Heather Bidzinski is the new Head, University of Manitoba Archives & Special Collections beginning February 16, 2020.  

Heather is currently employed at the Canadian Museum for Human Rights where she works as Head of Collections.  She holds a Master of Arts degree in Archival Studies and a second Master of Arts degree in Ethnomusicology from the University of Manitoba.  Heather has presented widely on archives in all formats at venues such as the ABC Copyright Conference and the Association of Canadian Archivists Conference and is currently working on a research project on deconstructing colonial frameworks in museum practice.

'All Shook Up'

From ACA President, Loryl MacDonald: "I am very pleased to report that ACA and Society of America Archivists has co-published ‘All Shook Up’: The Archival Legacy of Terry Cook, edited by Tom Nesmith, Joan Schwartz, and Greg Bak. We hope to launch the book at the ACA 2020 Welcome Reception in Vancouver." 

There will also be a book launch at Congress in London, Ontario on 2 June.

Membership Renewals

One year ago, the ACA moved to a new website and membership management system.  We continue to work to improve this system and to leverage the technology to improve communications.  Unfortunately, recently a mass email was sent to Individual Members intended for our Institutional Members.  Thank you for those who let us know.  We have identified the issue within our system and will work to avoid this error in future. The ACA has an annual membership and we are also working to synchronize your join date and renewal date.  Please contact the office with any questions or concerns.

Job Postings

Submit your job opportunity here and it will be posted to the ACA website. We will also share this opportunity on our social media channels.

Follow the ACA on our social media channels:

Facebook, Twitter, LinkedIn and Instagram

This issue of the newsletter was delayed but is planned for the first Tuesday of each month.   If you have any comments or feedback, please contact the Communications Committee.

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Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1


The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

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