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Conference Attendee Guide



Conference Platform - WHOVA

We highly recommend using Whova to access the live streams of the conference sessions. You can use the Whova WebApp (in your browser) and/or download the mobile app for access to additional features.

Whova provides access to the live streams through the Whova WebApp (in your browser), which is the best way to access the sessions.

Whova also provides information about all of the sessions and exhibitors, and allows you to connect with other attendees using the mobile app.

When you registered, you should have received information about downloading the Whova App. If you would simply like to access the Whova WebApp, you do not need to download the mobile app. You can simply create an account on Whova and access the conference on your computer (details below).  

If you would like to access additional features, we also recommend downloading the mobile app, which is available for Apple and Android. Once you have downloaded the app, search for the event with the keyword “ACA.”

If an access code is required on either the Whova WebApp or Whova Mobile App, please use the access code that was emailed to you when you registered.

Once you have created an account, you will be able to access all of the information about the sessions and will have access to the live conference sessions.

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Zoom

The webinar software we are using to live stream the conference sessions is Zoom. You do not need a Zoom account to access the conference sessions through Whova.

It is possible to watch the live sessions through the ACA website if you do not want to use Whova. It is not required, but if you intend to watch the sessions through the ACA website, then we recommend that you download Zoom to your desktop. This will allow for quicker launch times.

Zoom can be downloaded by visiting: https://zoom.us/download

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Technology Open House (June 9th 9:00 AM Pacific)

The Program Team will be hosting a Technology Open House on June 9th at 9:00 AM (Pacific).

The Open House will be a quick overview of the technology and will enable attendees to practice joining the sessions and asking questions through the Q&A function.

All attendees are welcome.

Access the Open House through Whova or through the ACA Website (details below).

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Accessing the Webinars (Live Streams) for Each Session

Each session will be a separate live streamed webinar.

There are 3 ways to access the live streamed sessions:

  1. Whova WebApp (in your browser) ***Recommended***
  2. ACA Website
  3. Whova Mobile App (in-app viewing on your smartphone or tablet)

OPTION #1 - Whova WebApp (in your browser) ***RECOMMENDED***   

To sign in to the Whova Web App, visit https://whova.com/portal/webapp/acaan_202006/

Whova Desktop login page

Once you have created an account and signed in, you will be able to access the full agenda and browse through the various sessions on each day.

View of the agenda in Whova

Click on “View Session” to access the live stream as well as information about the session and speakers.

Close-up of the View Session button in Whova

A page will open with the live stream. If the live stream has not yet started, you will see the following:

Warning message in Whova that the stream has not yet started

If the session is live, you will see the webinar directly in the browser window:

View of a webinar in progress

You can also search through the agenda while you watch the live-stream of the session. This will enable you to choose your next session.

View of a webinar in Whova with the Agenda displayed in the left sidebar

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OPTION #2 - ACA Website

While we recommend using the Whova WebApp, access to the live streams will also be provided on the ACA Website at: https://archivists.ca/2020-Annual-Conference/Full-Schedule

Navigate to the desired session and you will see the “Join Stream” link.

View of the Schedule on the ACA website emphasizing the 'Join stream' link

When you click on the “Join Stream” link, a window will pop up asking for an Event Invitation Code. Please use the access code that was emailed to you when you registered.

View of the event invitation code prompt

Once you have entered the Event Invitation Code, the live stream will open in Zoom.

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OPTION #3 - Whova Mobile App (in-app viewing on your smartphone or tablet)

To view a live stream directly in the app, select AGENDA in the bottom pane of the app (circled below):

View of the homepage in the Whova Mobile App

Select the session you wish to view: