Governance

Established in 1975 and incorporated in 1978, the Association of Canadian Archivists (ACA) is a national association for archivists and archival institutions continued under the Canada Not-for-profit Corporations Act (CNCA), an act which provides the legal framework for the operations of any federally-incorporated not-for-profit corporation. The ACA completed the continuance process in 2013. 

Originally articulated in the letters patent issued at the time of the Association’s incorporation, the objects or mandate of the Association are defined in the Articles of Continuance, along with the minimum and maximum number of directors.  For additional details about the Canada Not-for-Profit regulations under which the Association operates, visit the Industry Canada website.

Approved by the ACA membership and the Minister of Industry in 2013, General Bylaw No.2 provides specific details about the governance of the Association including rules and information about:

  • The Association’s fiscal year, its corporate seal, banking, signing authorities, and annual financial statements (Section 2)
  • Membership categories and the establishment of member dues (Section 3)
  • Meetings of members, including notices, quorum and voting (Section 4)
  • The Board of Directors, including notice, quorum and voting at meetings as well as descriptions of the role of each Director (Sections 5, 6 and 7)
  • The Executive Director and appointive officials, such as the editor of Archivaria (Section 7)
  • The Governance Committee and other ACA committees (Section 8)
  • The ACA Special Interest Sections and Student Chapters (Sections 9 and 10)
  • The limitation of liability and indemnification of the Board (Section 11)
  • The approved Rules of Order (Section 12), and
  • The process of providing notices (Section 13)

 

The final component of governance within the ACA is the policies approved by its Board of Directors.  Working within the framework of the CNCA, the ACA’s letters patent / articles of continuance, and Section 1.03 of General Bylaw #2, these policies provide direction to the Board regarding specific issues encountered by the ACA not addressed elsewhere.

The ACA is currently undergoing a policy renewal project, and policies currently in effect will be placed on the website as they become available.

For a complete list of ACA volunteers, with contact details, please click here (pdf). 

Members of the leadership team use the Members' Login to access your committee sites; you will need your ID and password to access the site.

The Board is also supported by a staff and office which is located in Ottawa, Ontario. The office is managed by the Executive Director.